Assistant Director of Special Events - Georgetown University Law Center

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

The Assistant Director of Special Events assists in all aspects of planning, design, and execution of high-profile events at the Georgetown Law Center. Specifically, the incumbent will lead large Dean-level events with high profile participants and multi-pronged components, including but not limited to Orientation, Reunion, faculty installations, annual lectures, and Commencement. This position also regularly engages with many internal constituents, including faculty members, facilities, AV, public safety, catering, faculty support, the Dean's office, and other Law Center staff. Reporting directly to the Director of Special Events, the Assistant Director of Special Events has additional duties that include but are not limited to:

Event Planning and Design

• Plans high profile, high complexity events for the Law Center, producing the overall event design.
• Takes the lead on logistics planning and event timeline with event host(s) and involves other members of the special events team as needed.
• Provides all levels of support for events, including reserving space, creating invitations, coordinating seating charts, and providing event materials.
• Coordinates internal and external constituencies such as event companies, caterers, facilities, AV, scheduling, and the Dean's Office.
• Manages vendor hiring, on-site staffing, guest lists, and RSVP's.
• Coordinates with VIP's which may include heads of state, supreme court justices, members of congress, distinguished alumni, judges, and law faculty.

Media

• Develops and/or prints marketing and promotional materials.
• Creates name tags, tent cards, place cards, and escort cards.
• Uses branding to create other collateral event materials and signage.
• Posts signage in various locations and provides information electronically to stakeholders.
• Sends detailed materials to departments, groups, firms, and others surrounding event logistics, design, and plan.
• Coordinates with the communications team on internal and external communications plans.
• Oversees drafting communications plans and deploying them within the community when needed.

Administration

• Maintains event files.
• Ensures contracts are complete and organized.
• Tracks budgets and vendor information.
• Finalizes timelines, drafts and gathers staffing documents and receipts, and completes event summaries.

Qualifications

• Bachelor's Degree
• Minimum of 5 year's event planning experience, preferably within an academic or non-profit setting, and with increasingly more responsibility and large, more complex events
• Proven ability to balance multiple prioritiesand work independently
• Strong written and verbal communication skills, sound judgement, and the ability to be discreet and prioritize competing demands
• Strong computer skills, including Microsoft Office
• Working knowledge of Social Tables, EMS, and other event specific software is a plus

Current Georgetown Employees:
If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:
Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:
If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:
Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits:
Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at https://benefits.georgetown.edu or view the online interactive benefits guide for more information.


To apply, visit https://georgetown.wd1.myworkdayjobs.com/en-US/Georgetown_Admin_Careers/job/Law-Center/Assistant-Director-of-Special-Events---Georgetown-University-Law-Center_JR06938





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