Coordinator, Performance Services & Instrumental Library
- Employer
- DePaul University
- Location
- Chicago, IL
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- Administrative Jobs
- Academic Affairs, Librarians & Library Services, Institutional & Business Affairs, Other Institutional & Business Affairs Jobs
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
DePaul University
DePaul University is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.
Job Title Coordinator, Performance Services & Instrumental Library
Job ID 3608
Location Lincoln Park Campus
Full/Part Time Full-Time
Regular/Temporary Regular
Multicultural Statement
At DePaul University, we are looking for candidates who want to join us in our mission to provide access to education for all. Successful candidates welcome ideas and perspectives from colleagues and students representing a wide variety of cultures, backgrounds, religious beliefs, and experiences. We seek collaborative, open-minded and hard working professionals to work in a real world urban learning environment. Are you exceptional, yet modest and open to challenges? We seek achievers and leaders that want to bring their passion and skills to our well-respected community of approachable colleagues. Build your career with us.
General Summary
Reporting to the Chair of Music Performance, the Coordinator of Performance Services & Instrumental Library coordinates instrumental ensemble library-related functions and provides overall administrative support in key areas of concert program design/production and performance/recital logistics for the Music Performance Department. This person works independently to ensure performance documents, which represent a large portion of the School of Music’s public-facing communications, are produced according to deadline and without errors or delays.
Responsibilities & Duties
Instrumental Ensemble Librarian:
- In consultation with faculty ensemble directors, coordinates all communication and ordering for music required by instrumental ensembles from vendors and rental agencies, traffics related contracts, purchasing documentation, and invoicing to Director of Administration and Financial Services as needed.
- Researches and procures (through Business office) all music required and related contracts by instrumental ensembles from vendors and rental agencies.
- Communicates and coordinates library-related activities of the ensembles as directed by the ensemble directors and/or their staff.
- Responsible for the oversight and organization of library operations, including distribution of parts to ensembles in a timely manner, storage and cataloging of University-owned music, and receiving/return of rental score and parts.
- Responsible for hiring, training, and supervision of student librarians and student library coordinator to accomplish above duties.
Performance Coordination:
- Designs concert programs for all non-main-stage School of Music performances, including coordinating program content, layout, proofing, production and oversight of assembly (approximately 300 programs per year).
- Maintains and communicates program templates, style rules, timelines, and related internal policies for faculty/students.
- Follows up with collaborators in order to meet necessary print deadlines.
- Troubleshoots and assesses Performance Office policies and procedures as necessary.
- Utilizes significant judgement to edit program content, which represents a substantial portion of the school’s public-facing print material.
- Schedules, organizes and communicates information pertaining to ensemble placement auditions, assistance with master classes, select guest artist events, and other miscellaneous performance department events.
- Coordinates applications for ensemble performances and works with Financial Services to handle travel logistics. aintains archives of all School of Music performance programs for in-house and University archives and submits programs to professional licensing organizations.
Performs other duties as assigned.
Education & Experience
- Undergraduate music degree.
- 3 years of professional work experience.
Preferred Requirements
- 3 years of professional work experience with one year of ensemble library experience.
- Master's degree.
Managerial Responsibilities
- Oversees 6-8 student employees in ensemble library, including grad or senior level general coordinator and students assigned to ensembles.
- Supervises 1-3 students to assist with tasks and clerical work relating to Performance.
Other Skills & Abilities Reqd
- Excellent organizational, communication, interpersonal and planning skills required.
- Acute attention to detail, ability to mentor students in specialized instrumental library setting, and delegation skills are a must.
- Advanced skills in desktop publishing on a Mac or PC platform.
- Experience using Adobe Creative Suite, particularly InDesign.
- Position requires ability to manage artistic temperament.
- Must be self-reliant and able to meet tight deadlines.
- Experience with event logistics preferred. Ability to work independently and make routine judgement calls about printed content is critical.
Other Attachments
You may upload other attachments (Transcripts, Portfolios, Writing samples) in the “My Activities” tab of your profile.
Additional Information
- Occasional necessity to communicate and coordinate on evenings and weekends.
- Attend select concerts / events on weekends or evenings.
Salary & Benefits Package:
DePaul offers a comprehensive package including competitive pay and benefits to attract and retain the best talent in order to further the University's mission. For more information, please visit the following pages:
Full Benefits
Part-Time Benefits
Required Background Check:
Employment at
PI111197898
Organization
Working at DePaul University
Enrolling more than 23,000 students, DePaul is the ninth-largest private and largest Catholic university in the country. It offers over 200 graduate and undergraduate degree programs through nine colleges and schools. Nearly one third of DePaul’s students are of color—the most diverse of any private university in Illinois—and about 30 percent of each year’s freshmen class intend to be the first in their families to earn a college degree. DePaul’s success extends beyond recruitment—it is among the nation’s top 100 universities in awarding degrees to students of color.
Educating Chicago’s business leaders, lawyers, judges, teachers, artists and public servants for more than a century, DePaul enjoys an excellent academic reputation. It has earned impressive rankings from U.S. News & World Report for its business and law programs as well as distinctions for diversity and community service. A host of higher education guides have recognized DePaul for everything from its economic value and happy students to its hot and trendy campus and great town-gown relations.
DePaul prides itself on the strength of its academic programs, especially the programs in entrepreneurship, real estate, and the part-time MBA; computer science, network assurance and digital media; psychology and philosophy; music and theater; health and intellectual property law; and adult learning initiatives. Despite its size, the university is committed to providing students with personal attention; the student/faculty ratio is just 16:1. Professors who teach graduate students also teach undergraduates in small-group settings.
DePaul’s goal, expressed in the VISION twenty12 strategic plan, is to become one of the finest urban, Catholic universities in the United States. It is focused on creating nationally recognized, rigorous programs of study; preparing women and men to be at the forefront of their chosen fields as ethical and socially engaged leaders; and further strengthening its financial and operational foundations.
DePaul was founded in 1898 by the Congregation of the Mission (or Vincentian) religious community, which follows the teachings of 17th century French priest St. Vincent de Paul. Established to provide a high quality education to immigrants and others who were denied access to college, DePaul continues to embrace this mission today, recruiting and graduating significant numbers of students from disadvantaged and underrepresented groups.
Location
Located in Chicago, Illinois, DePaul has two primary campuses and four suburban locations. The Loop Campus is in the heart of the downtown business and cultural district and is home to four of DePaul’s colleges, a theater, a residence hall and most administrative functions. It is separated by a 20-minute trip on Chicago’s “el” train from the Lincoln Park Campus, close to Lake Michigan and Wrigley Field. Considered one of the nation’s most beautiful urban campuses, Lincoln Park is home to five colleges, the main library, numerous residence halls, a student center and the Ray Meyer Fitness and Recreation Center, open to employees and students.
Both campuses are located in thriving business and residential districts that are well served by public transportation, providing a full array of housing choices for employees. Chicago boasts six professional sports teams and some of the best theater, music and art venues in the nation. As an international business hub and conference center, Chicago enables employees to build strong professional networks and remain on the leading edge of their fields.
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