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Administrative Assistant II/Dept. Coordinator, Global Business

Employer: University of Redlands
Location: Redlands

Administrative Jobs: Institutional & Business Affairs, Business & Financial Management, Clerical & Administrative Support
Employment Type: Full Time
Institution Type: Four-Year Institution

Job Details
Organization

Job Details

Administrative Assistant II/Dept. Coordinator, Global Business
University of Redlands

POSITION CODE: 4427
DEPARTMENT: Global Business
MONTHS/HOURS: 12 month/40 hours
STARTING SALARY RANGE: $17.64 per hour
GRADE: "6"
AVAILABLE: Immediately
INTRODUCTORY PERIOD: Six Months
POSTING DATE: June 14, 2019
APPLICATION DEADLINE: July 5, 2019 at 2:00 pm

DESCRIPTION: Under general supervision, provides comprehensive administrative, clerical and logistical support; aids and assists students and faculty in the efficient operation for the Global Business Department. Serves as confidential assistant and functions as the key support staff person in coordination and implementation of the department's day-to-day office operations. Also, provides administrative support for the Global Business Advisory Board, Global Business-related scholarship award programs, and University Fulbright Program.

Serves as a public face and liaison for the Global Business Department as first point of contact for students, faculty, staff, administrators, parents and visitors.

Supervises student workers including hiring, training, performance evaluation and timesheet review.

Manages classroom scheduling and faculty course evaluations.

Updates and maintains department and faculty information on University website.

Provides administrative support to the Global Business Department in budget tracking and management, travel arrangements, filing, answering telephones, creating and submitting expense reimbursements, reconciling expenses, ordering office supplies, etc.

Supports the Global Business Advisory Board by serving as the editor of the Global Business Advisory brochure; gathering data on best practices related to the Advisory; and participating in fund-raising efforts involving Global Business Advisory members and graduates.

Aids the University Fulbright program and competition by coordinating meetings for an interdisciplinary faculty committee of seven to eight members, as well as promoting the program to students and faculty, works with Fulbright program personnel.

Assists with the student application process for, faculty committee determination of, and award disbursement for Hanson Summer Service Scholarships, Schroeder Summer Language Scholarships, Schroeder Academic scholarships for incoming first year students, Jobar International summer scholarships, Harris summer internships, Berens Finance Scholarships, and Korinke Scholarships.

Supports distinctive Global Business Department programs, such three speaker-series throughout the academic year; students seeking summer internships and full-time employment; the semi-annual Target Case Study; and the twice annual Wilke Career Pathways.

Maintains department confidence and safeguards operations by keeping information confidential; adheres to all safety and housekeeping policies and procedures; contributes to team effort by accomplishing related duties as needed.

Performs other related duties and special projects as assigned or directed.

MINIMUM QUALIFICATIONS: Position requires a high school diploma or equivalent with two (2) years of additional coursework in related fields plus three (3) years of related experience in a similar position or an equivalent combination thereof. Considerable knowledge of clerical procedures including word processing, advanced Excel, basic math skills and knowledge of recordkeeping required. Successful candidate must possess excellent organizational and communication skills both verbal and written; have good independent judgment and a demonstrated ability to set priorities; be able to maintain multiple ongoing tasks on a tight deadline; develop effective working relationships with faculty, students, staff, and community members, including executives and international dignitaries. Must competently interact with a culturally and ethnically diverse population of students, visitors, faculty and staff. In compliance with The Americans with Disabilities Act if selected for the interview process and accommodations are needed please call 909/748-8040.

To apply: Submit a University of Redlands Administrator application form at https://www.redlands.edu/employment/department-coordinator-global-business/.

FOR MORE INFORMATION, CALL 909-748-8040 OR VISIT http://www.redlands.edu/human-resources/employment/. SUBMISSION OF A RESUME OR APPLICATION INDICATES AGREEMENT THAT THE UNIVERSITY MAY VERIFY ANY AND ALL INFORMATION CONTAINED THEREIN. MEMBERS OF UNDERREPRESENTED GROUPS ARE ENCOURAGED TO APPLY. AN EQUAL OPPORTUNITY EMPLOYER

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Organization

University of Redlands garden sign

The University of Redlands is a private, independent liberal arts university centrally located in the heart of southern California. Situated in the area east of Los Angeles known as the Inland Empire, the beautiful Redlands campus is within easy traveling distance of snow skiing, hiking and climbing to the north, some of the world’s best beaches to the south, Palm Springs and Joshua Tree to the east, and the urban culture of Los Angeles to the west.

Ranked 12th among regional universities in the West by U.S. News & World Report, Redlands offers 50 undergraduate programs as well as graduate programs in business, communicative disorders, education, geographic information systems and music.

The University of Redlands serves approximately 5,000 students in its primarily undergraduate residential College of Arts and Sciences, as well as its School of Education and School of Business, which offer graduate programs at eight locations across southern California in addition to the main campus. The School of Continuing Studies offers non-degree program credentials and course opportunities.

Redlands blends liberal arts and professional programs, applied and theoretical study, traditional majors and self-designed contracts for graduation. For a select group of highly motivated, self-driven students, the progressive Johnston Center for Integrative Studies allows such inclined undergraduates to negotiate their own course of study with a faculty/peer committee, receiving narrative evaluations rather than letter grades.

The Master of Science in Geographic Information Systems program is an intensive, one-year residential program that draws international acclaim, in part due to the close collaboration with Redlands-based Esri, the world’s leading GIS company.

Recognized for having one of the highest study abroad participation rates among our peers, Redlands students travel the world, choosing from more than 100 programs. Redlands’ Community Service Learning program receives national acclaim each year as our students complete over 120,000 hours of public service annually around the world.

Learn more about the University of Redlands.

Company info

Website: http://www.redlands.edu/human-resources/employment/
Telephone: 909-748-8040
Location: 1200 E. Colton Avenue
P.O. Box 3080
ATTN: Human Resources
Redlands
California
92373
US

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