Editorial Assistant

Job description

Editorial Assistant

Stanford University

Job Number:


Working in support of two acquisitions editors, the Editorial Assistant is responsible for a number of essential tasks within the contracting and manuscript development processes. This is a junior-level position, designed as an entree into scholarly publishing.


  • Assist editors/authors in preparing manuscripts and transmitting manuscripts into production
  • Coordinate peer reviews of proposals and manuscripts
  • Assist editors in tracking titles under contract, update schedules based on communication with authors/editors
  • Oversee the permissions process
  • Create, distribute, and track the return of publication agreements
  • Work with editors to compile data and prepare documents for editorial board meetings
  • Perform office duties including, but not limited to, handling incoming and outgoing mail; entering data into basic tables, reports, or spreadsheets; making copies; and monitoring and ordering of office supplies
  • Arrange meetings and assist with routine conferences, including scheduling rooms, managing equipment, and assembling materials
  • Create and maintain files and filing systems
  • Liaise with marketing, production, and finance departments

    *Other duties may also be assigned.

    Education and Experience:

  • High School Diploma or equivalent.

    Knowledge, Skills, and Abilities:

  • Basic computer skills and demonstrated experience with office software and email applications
  • Ability to follow through and complete assigned tasks
  • Strong organizational skills and attention to detail
  • Strong verbal and written communication skills
  • Excellent customer service and interpersonal skills

    Other Relevant Knowledge, Skills, and Abilities May Include:

  • Ability to manage multiple tasks simultaneously
  • Ability to prioritize and meet deadlines in a busy work environment
  • Ability to work cooperatively and maintain productive work relationships
  • Academically engaged and curious, regardless of main field of study
  • Some understanding of fundamental aspects of the book acquisitions and publishing processes

    Physical Requirements*:

  • Constantly perform desk-based computer tasks. Frequently sitting.
  • Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Rarely twist/bend/stoop/squat, kneel/crawl.

    * Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

    Work Standards:

    Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
    Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
    Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

    Stanford is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
    Additional Information
    • Schedule: Full-time
    • Job Code: 4101
    • Employee Status: Regular
    • Grade: D
    • Requisition ID: 83585


    Location: University Libraries, Redwood City, California, United States
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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    Job No:
    Posted: 6/20/2019
    Application Due: 8/20/2019
    Work Type: