Assistant Director, College Development

Job description

Job location: 5235 S. Harper Court

Employment Type: Full-time
Posted data: 2019-06-24
Req: JR05468
Please make sure to read the job posting in its entirety as it reflects both the University roles and responsibilities, followed by the specific description.

Department60630 Development-VP For

About the UnitThe University of Chicago Campaign: Inquiry and Impact (, the most ambitious and comprehensive campaign in the University's history, is raising $5 billion to support faculty and researchers, practitioners and patients, and students and programs across the University. The campaign supports priorities in every division, school, department, and institute. Along with its fundraising goal, the campaign has an equally ambitious goal of engaging 125,000 alumni and friends through intellectual, professional, and social activities on campus, around the world, and online. Within the University-wide Inquiry and Impact Campaign, the College aims to raise $700M to support the educational goals of its undergraduates, including support for financial aid, teaching and research, career development, housing, athletics, and international study. Reporting jointly to the Dean of the College, John W. Boyer, and to the Vice President of Alumni Relations and Development, College Development advances philanthropic partnerships with key alumni, parents and friends of the College to support these goals.

Job FamilyAlumni Relations & Development

Sets and achieves University fundraising and engagement goals. Designs, manages, and executes development strategies and programs to maximize philanthropic support for the University’s priorities. Increases engagement and participation of the University’s worldwide community of alumni, parents, families and friends via diversified communication programs and activities.

Career Track and Job LevelDevelopment

Oversees, plans, and implements all development activities within the undergraduate college, an academic department, a professional school, the central development office, or another University unit. Executes fundraising cultivation programs for prospective donors and for councils. Note that M5 job level is restricted for Booth only.

P2: Requires knowledge and experience in own discipline; still acquiring higher-level knowledge and skills. Builds knowledge of the organization, processes and customers. Solves a range of straightforward problems. Analyzes possible solutions using standard procedures. Receives a moderate level of guidance and direction.

Role ImpactIndividual Contributor

ResponsibilitiesThe job provides professional support of assigned development activities with instruction from others. Executes fundraising projects, cultivation programs for prospective donors and for visiting committees.

1) Has a moderate/solid understanding of fundraising operations for a school or department of the University. Identifies budget requirements and staffing needs on a project or event basis., 2) Has a moderate/high level of authority in drafting informational and marketing materials for review for assigned programs. Assists in developing support materials for specific fundraising activities., 3) Plans somewhat complex activities of volunteer and support groups. Recruits members and provides guidance and support to leadership activities., 4) Cultivates and maintains relationships with donors and volunteers. Establishes and maintains donor records and accounts., 5) Performs other related work as needed.

Unit-specific Responsibilities
1)    Manage College acknowledgement letter process. 
2)    Write and edit special correspondence from the Dean and other University leaders, maintaining confidentiality handling sensitive correspondence.
3)    Oversee confidential briefing process for events and individual meetings for the Dean and other University leaders, collaborating with colleagues across ARD to source information for these briefings. 
4)    Complete this process in consultation with Senior Associate Director, Senior Director, and Associate Vice President of Alumni Relations & Development and Associate Dean, The College.
5)    Assist Senior Associate Director in setting programming, strategy, and communication plan for the College Advisory Council.
6)    Serve as chief College Development team liaison to various ARD teams, including, but not limited to, Research and Direct Response.
7)    Assist Director of Odyssey Scholarship Program with special projects involving the Odyssey Scholarship Program.
8)    Assist Associate Vice President of Alumni Relations & Development and Associate Dean, The College, with special projects involving Trustee engagement.
9)    Assist Senior Associate Director in decanal travel planning and strategy, collaborating with various teams to ensure dean is deployed strategically.
10)    Create and maintain complex business process and protocol documents, reports, and other research materials as needed.
11)    Seek opportunities for professional development that will enhance job performance, including building networks within the University and with colleagues at peer institutions.

Unit-preferred Competencies
1)    Communicate Effectively & With Influence
2)    Exhibit Resilience & Optimize Resources
3)    Display Emotional Intelligence
4)    Demonstrate University Stewardship & Serve as a Brand Ambassador
5)    Foster Partnership & Collaboration
6)    Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to the Office of Alumni Relations and Development, including Griffin (the University's Donor Relationship Management System), Microsoft Windows computer environment, Microsoft Outlook, Word, Excel, PowerPoint and Access.
7)    Willingness and ability to travel to campus and/or non-campus locations for University business. 
8)    Willingness and ability to work evenings and weekends.

Working Conditions
Work Setting 
1)    Standard office environment

Mental Demands

1)    Self-motivation and the ability to take initiative. 
2)    Ability to prioritize multiple projects and independently follow through with detail.

Education, Experience, and CertificationsMinimum requirements include a college or university degree in related field.

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Preferred Qualifications
1)    Experience in event, meeting, conference planning or similar professional work experience
2)    Experience leading a project team or managing staff
3)    Experience developing and monitoring budgets

Required Documents
1)    Resume
2)    Cover Letter (optional)

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.

FLSA StatusExempt

Pay FrequencyMonthly

Pay GradeDepends on Qualifications

Scheduled Weekly Hours37.5

Benefits EligibleYes

Drug Test RequiredNo

Health Screen RequiredNo

Motor Vehicle Record Inquiry RequiredNo

Posting Date2019-06-19-07:00

Remove from Posting On or Before2019-12-19-08:00

Posting StatementThe University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:  Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.




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Job No:
Posted: 6/20/2019
Application Due: 6/29/2019
Work Type: