Assistant Director of Alumni Relations

Job description

Job location: 5235 S. Harper Court

Employment Type: Full-time
Posted data: 2019-06-19
Req: JR05460
Please make sure to read the job posting in its entirety as it reflects both the University roles and responsibilities, followed by the specific description.

Department32370 Law School

About the UnitThe University of Chicago Law School occupies a unique niche among this country's premier law schools. Located on a residential campus in one of America's great cities, Chicago offers a rigorous and interdisciplinary professional education that blends the study of law with the humanities, the social sciences, and the natural sciences. Students, faculty, and staff form a small, tightly knit community devoted to the life of the mind. The Law School opened its doors in 1902, twelve years after the founding of the University of Chicago. It has been an innovator in legal education ever since. For more information on the law school,

Job FamilyAlumni Relations & Development

Sets and achieves University fundraising and engagement goals. Designs, manages, and executes development strategies and programs to maximize philanthropic support for the University’s priorities. Increases engagement and participation of the University’s worldwide community of alumni, parents, families and friends via diversified communication programs and activities.

Career Track and Job LevelAlumni Relations

Administers programs and activities designed to engage alumni community worldwide, increase participation, and advance the objectives of the Alumni Association and broader University. Works with the Alumni Board to create and implement guidelines to govern shared interest groups.

P2: Requires knowledge and experience in own discipline; still acquiring higher-level knowledge and skills. Builds knowledge of the organization, processes and customers. Solves a range of straightforward problems. Analyzes possible solutions using standard procedures. Receives a moderate level of guidance and direction.

Role ImpactIndividual Contributor

ResponsibilitiesThe job administers programs and fundraisers designed to engage the alumni community worldwide, increase participation, and advance the objectives of the Alumni Associations, the broader University and divisional alumni initiatives. Works with the Alumni Board of Governors or other divisional groups to create and implement guidelines to govern shared interest groups through receiving a moderate level of guidance and direction.

1) Develops, plans, implements and maintains alumni programs and volunteer activities that connect students and alumni in any existing or new alumni clubs and formed committees., 2) Identifies, cultivates, and trains volunteers and alumni leaders to help with committees and design programs to engage students and alumni in meaningful ways to advance objectives of the alumni association and broader University., 3) Acts as a principal contact and liaison for alumni within a specific region and coordinate regional activities with other areas of development and assures that no conflict occurs., 4) Establishes and maintains metrics of success and makes sure those are present in departmental strategic plans, goals setting, and the annual budget., 5) Performs other related work as needed.

Unit-specific Responsibilities

1) Plan and implement a variety of programs to increase student engagement. This includes liaising with student organization leaders to execute affinity-based mentoring programs at the Law School; and maintaining connectivity with student organization leaders on events and programs involving alumni.

2) Manage and advise the Graduating Students Class Gift Committee with a focus on peer-to-peer fundraising. Create and execute class-based engagement opportunities with attention to philanthropy education efforts. Engage in annual review of the Graduating Students Gift Campaign and other student programs and make strategic changes in order to drive continually increasing goals for engagement of students.

3) Assist with the implementation of innovative young alumni focused events and the creation of a plan for student to young alumni transition. Plan and execute class-based and/or regional programming to encourage young alumni involvement, interaction, and greater connection to other alumni and to the Law School. Collaborate with University-wide Alumni Relations and Development, Law School Office of the Dean of Students, and Law School Office of Career Services to develop strategic planning for the cultivation of new alumni.

4) Prepare materials for and lead conference calls and in-person meetings, develop and distribute reports, and cultivate relationships with individual volunteers and particularly committee and program leaders. Assist with event planning and attend local and out-of-state functions. Serve as a key resource for alumni leaders and other volunteers, advising on best practices in terms of mission, group structure, and outreach.

5) Develop and execute professional development programming to enhance engagement with young alumni, including newsletter series and digital webinar series. Work closely with colleagues in the Office of Career Services.

6) Assist with the planning and execution of department-wide alumni events, such as Reunion Weekend. Oversee project timelines and develop appropriate infrastructures, systems, and materials. Staff events, including evenings and weekends as necessary.

7) Develop and maintain relationships with donors, volunteer leadership, faculty and administrators to advance efforts. Advance relationships that result in alumni engagement and philanthropic contributions by conducting assigned number of individual alumni visits. Identify, qualify, and solicit individual prospects.

8) Serve as data management and confidentiality super-user; conduct benchmarking and train staff on best practices.

9) Gather, record and properly store information about alumni and donors utilizing Griffin, the University's donor and alumni tracking database.  

10) Perform other duties as assigned by the Director of Alumni Relations.

Unit-preferred Competencies:

1) Exceptional verbal and writing skills, high attention to detail and follow-up, and excellent organizational skills

2) Ability to manage confidential information with discretion and tact

3) Demonstrated skill and knowledge of, or ability to learn quickly, the internal work of the Law School and the University as well as the technology tools available through the University Office of Alumni Relations and Development, including Griffin (the University's Donor Relationship Management System), Microsoft Windows computer environment, Microsoft Outlook, Word, Excel, PowerPoint, and Access

5) Ability to work collegially and collaboratively in a team setting

6) An exceptional work ethic and track record of personal initiative

7) Willingness and ability to travel to campus and/or non-campus locations for University and Law School business

8) Willingness and ability to work evenings and weekends

9) Experience working with graduate students and/or recent professional school graduates strongly

10) Understanding of the University of Chicago, its history, organization, and culture

Education, Experience, and CertificationsMinimum requirements include a college or university degree in related field.

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Preferred Qualifications


1) Bachelor’s degree


1)Two years of professional work experience in nonprofit management, development, alumni relations, marketing, public relations, sales or similar professional work experience

2)Demonstrated experience in planning and managing programs

3)Demonstrated experience planning and executing events

4)Demonstrated ability to work successfully with volunteers

Required Documents

1) Cover Letter

2) Resume

3) References

NOTE: When applying, all required documents MUST be uploaded under the Resume section of the application

FLSA StatusExempt

Pay FrequencyMonthly

Pay GradeDepends on Qualifications

Scheduled Weekly Hours37.5

Benefits EligibleYes

Drug Test RequiredNo

Health Screen RequiredNo

Motor Vehicle Record Inquiry RequiredNo

Posting Date2019-06-19-07:00

Remove from Posting On or Before2019-12-19-08:00

Posting StatementThe University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:  Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.




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Job No:
Posted: 6/20/2019
Application Due: 6/29/2019
Work Type: