Budget Technician

Job description

Definition

Summary:
Prepares accurate and timely budget reports and provides technical assistance to departments and programs at one or more campuses to ensure correct application and allocation of accounting transactions. Provides assistance to the budget development process with historical data compilations.
Plan, organize, oversee and maintain the financial functions of general, ancillary, and/or categorical programs and other related institutional accounting functions to ensure budget and related fiscal reporting integrity for the college and District.

Distinguishing Career Features:
The Budget Technician is a technical position in the accounting career path requiring working knowledge of government accounting practices, procedures, and techniques and the rules and regulations governing treatment of accounting transactions within special funds. The Budget Technician serves as a technical resource for allocation of expense items. Advancement to Accounting or Budget Analyst requires expanded competency in assembling budget development packets and source documents, performing budgetary research, and preparation of special reports including those with account variances. Advancement to Senior Accounting Analyst is based on need and the ability to analyze costs and trends, both indirect and direct, compute and forecast financial impact of contracts and collective bargaining proposals, other overhead items, facilitate budget line item transfers and to perform special assignments requiring making projections.

Essential Duties and Responsibilities:
Specific duties may vary among departments and jobs. Incumbents typically perform a substantial portion or all of the following kinds of duties:

  • Plan, organize and coordinate the operation and maintenance of accounting/fiscal and budgetary functions of assigned area.
  • Plan and develop procedures for preparing fiscal reports and for maintaining and storing specialized or centralized control of accounting and financial records.
  • Provides technical assistance to departments, sites and programs on proper treatment and coding of accounting transactions, interpretation of rules for spending in certain accounts, and for reassigning funds.
  • Assists with certain aspects of the budget development process for categorical special, and/or general funds by receiving, analyzing, preparing, and processing budget revisions; assist in the development of procedures for accounting and budgeting systems and recommend improvements.
  • Provides technical assistance to support research and preparation of department and program budgets.
  • Assists with preparing recurring budget reports such as but not limited to special education, mandated costs, interim and final reports, etc. Assists with preparing and describing variance analysis, for administrators of special funds and programs.
  • Monitors approved position controls and staffing levels. Notifies administrators of exceptions and suggests allocations that comply with stipulations of categorical funds.
  • Prepares and processes line item transfers. Reviews expense and other requisitions for compliance with applicable standards, rules and regulations, and approved budgets, analyzing variances and resolves variances with appropriate managers.
  • Inputs approved budget data. Complies with established procedures for specialized budgets. Analyzes budget reports to assure expenditures do not exceed appropriations.
  • Works with departments, programs, and sites to process financial transactions with established parameters.
  • Provides technical support to departments accessing computerized accounting systems and databases that contain financial and statistical information. May assist departments in cost-benefit analysis of project, program, and related proposals.
  • Provides support to processes related to budget development and position control such as, but not limited to, grant and other funding applications.
  • Maintains up-to-date knowledge of the regulations and reporting requirements and procedures connected with categorical, special and general fund programs.
  • Provides assistance to other accounting staff on an as-needed basis to balance fluctuations in workflow.
  • Performs other duties as assigned that support the overall objective of the position.
Qualifications and Physical Demands

MINIMUM QUALIFICATIONSKnowledge and Skills:
The position requires technical knowledge of the procedures and practices of government accounting, budget preparation, and control. Requires working knowledge of generally accepted financial processes and programs and of laws, codes, and regulations applying to assigned financial operations. Requires a working knowledge of audit documentation requirements. Requires working knowledge of the workings of automated accounting systems and relational databases, sufficient to train others in data entry, and to troubleshoot errors and exceptions. Requires basic knowledge of position control. Requires working knowledge of the financial transactions, controls, and reporting processes associated with restricted funds. Requires well-developed math skills to perform complex accounting and statistical computations. Requires sufficient language skills to prepare reports suitable for external publishing. Requires sufficient human relations skills to explain, troubleshoot, and assist staff with detailed procedures and steps for processing accounting transactions.

Abilities:
Requires the ability to perform the essential responsibilities and work tasks of the position. Requires the ability to instruct and assist employees performing data entry of accounting transactions. Requires ability to prepare technical analyses and regular recurring reports. Requires ability to organize and prioritize work in order to meet rigid schedules and timelines. Requires the ability to provide one-on-one and small group discussion, and otherwise work with administrative staff and peers. Requires ability to initiate and conduct technical research, complete complex arithmetic, algebraic and statistical computations, solve highly technical problems associated with financial transactions.

Education and Experience:
The position requires completion of an Associate's degree in accounting, business administration, or the equivalent and 3 years of experience financial record keeping capacity. Or, any combination of education and experience that would provide the required equivalent qualifications.

Physical Abilities:
Requires sufficient hand-eye-arm coordination to use a keyboard and 10-key plus arm/hand movements to retrieve work materials and operate a variety of general office equipment. Requires visual acuity to read words and numbers. Requires auditory ability to carry on conversations over the phone and in person. Ability to lift up to 25 pounds.

Licenses and Certificates:
May require a valid driver license.

Working Conditions:
Work is performed in an office environment with minimal exposure to health and safety considerations. Conditions of Employment

This is a full time, 12-month per year position. The normal hours of work will be Monday through Friday, scheduled between the hours of 8:00 a.m. to 7:00 p.m. based on the needs of the department. The effective date of employment will be arranged with the supervisor.

  • Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
  • The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910)
  • The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Pay Philosophy:
Coast Community College District, through policies, practices, and other benefit programs, delivers a fair and equitable total compensation program that promotes equal employment opportunity, inclusion, and workforce vitality. In general, it is the policy of the District to place new employees at the first step of the salary grade. All movement on the salary schedule will occur July 1 of each year for all classified employees.

Additional Information

APPLICATION REQUIREMENTS: To be considered for employment you must submit a COMPLETE application packet. A complete application packet includes:

  1. A complete Coast Community College District Online Employment Application
  2. A current resume (as a separate attachment - PDF recommended)
  3. A cover letter outlining your education and experience relevant to this position (as a separate attachment - PDF recommended)
  4. Answers to all Supplemental Questions (clear, detailed responses recommended for evaluation purposes)

Submission of all required application information and materials is the responsibility of the applicant.

APPLICATION PROCEDURES:
Applications must be received no later than the posted closing date. There are NO EXCEPTIONS. Electronic applications may be completed by visiting www.cccd.edu/employment. Once you have completed an electronic application, you may apply to open positions within the Coast Community College District by submitting the application and all other required materials. Required materials differ for each open position and must be complete when submitted for a specific posting. Instructions for completing applications and applying to posted positions are available online or by calling Applicant Processing at (714) 438-4714.

All application materials become the property of the Coast Community College District and will NOT be copied or returned. Information for TDD users is available by calling (714) 438-4755.

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate "n/a" (not applicable). If you do not know an answer, please indicate so, but do not leave any space blank.
All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community.

Any documents that you are unable to attach can be faxed to (714) 782-6065. Faxes must clearly indicate your name and the job to which you are applying.

Disability Accommodations: If you require accommodations in the Application or Examination Process, please notify Human Resources by calling (714) 438-4714 OR (714) 438-4716.

SELECTION PROCEDURES:
  1. All online applications and required materials received by the deadline date will be screened to determine which applicant(s) meet(s) the minimum qualifications as stated in the job announcement. Please note: Possession of the minimum qualifications does not ensure an interview.
  2. Applicants who meet the required qualifications and who are also deemed to possess the highest degree of desirable qualifications will be invited to discuss their qualifications in an interview with the College/District. Therefore, it is highly recommended that applicants submit clear, detailed responses to all supplemental questions in order to demonstrate his/her qualifications as related to the position.
  3. If any travel is required for an applicant to participate in-person during the interview process, this will be done so at the candidate's own expense.

The Coast Community College District is a multi-college district that includes Coastline Community College, Golden West College, and Orange Coast College. The three colleges offer programs in transfer, general education, occupational/technical education, community services and student support services. Coastline, Golden West and Orange Coast Colleges enroll more than 60,000 students each year in more than 300 degree and certificate programs.
Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States. Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to needs of a changing and increasingly diverse population.

Coast Community College District is an Equal Opportunity Employer
The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.

 

 

 

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Job No:
Posted: 6/20/2019
Application Due: 7/3/2019
Work Type:
Salary: