Administrative Manager

Stanford University

Job Number: 83550


Administrative Manager -




Stanford University School of Medicine, located in the heart of Silicon Valley, is a premier research-intensive medical school. Our mission is to improve health through discovery and innovation in patient care, education, and research. Stanford University School of Medicine is comprised of 30 academic departments and eight interdisciplinary institutes; has 1,085 full-time faculty, including seven Nobel laureates; 1,561 Clinician Educator Faculty; 1,361 postdoctoral scholars; 494 MD students; 1,151 PhD and MS candidates; and 1,286 residents; clinical fellows and 3,500 staff. Faculty deliver care at Stanford Health Care and Lucile Packard Children's Hospital Stanford, where medical students also gain experience. In 2018, faculty received over $681 million for sponsored research and revenues are projected to reach $2.6 billion.

We are seeking an energetic and accomplished administrative manager who is inspired by making change happen as part of a large and diverse team of professionals. The position provides administration and project management support for the Senior Associate Dean for Finance & Administration who serves as the chief business officer for the School of Medicine directing the operations and finances for the organization. The Administrative Manager plans and execute projects with minimal supervision that require synthesizing diverse perspectives while influencing and communicating results. He/she develops compelling presentations (slides, reports) incorporating quantitative and qualitative materials for a sophisticated audience of faculty and executive leaders. This position requires integrity, discretion, and the ability to exercise judgment in handling sensitive and confidential information. The successful candidate will be analytical, quick-thinking, flexible with a strong emphasis on organizational skills, excellent communication skills, and an unwavering attention to detail. He/she will be conversant in the goals and priorities of the Senior Associate Dean and will utilize this knowledge to prioritize tasks and responsibilities. The position schedules meetings and maintains the calendar for the Senior Associate Dean, evaluating importance of meetings and events to optimize her time. He/she ensures that meeting materials are prepared and distributed within appropriate timelines and manages the budget and daily operations of the unit.

*Other duties may also be assigned.

Qualifications

Minimum of three years, five years desired, of executive-level administrative associate experience

Excellent written communication, editing and information gathering skills

The ability to plan and manage multiple projects

Must be able to work collegially with faculty, executives and staff both internal and external to Stanford

Must possess the ability to make decisions, present them, and follow through with implementation

Must possess excellent computer skills. Must be proficient with Outlook, Word, Excel, and PowerPoint

Candidate should possess exceptional organizational, analytical, and quantitative skills, good judgment, flexibility, ability to work independently, and supervise and provide direction to office staff

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.




CERTIFICATIONS & LICENSES:
None
PHYSICAL REQUIREMENTS*:

Constantly perform desk-based computer tasks.

Frequently stand/walk, sitting, grasp lightly/fine manipulation.

Occasionally use a telephone.

Rarely lift/carry/push/pull objects that weigh 11-20 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
WORKING CONDITIONS:

• May work extended hours or weekends.

WORK STANDARDS:

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Additional Information

• Schedule: Full-time
• Job Code: 4121
• Employee Status: Regular
• Grade: H
• Requisition ID: 83550

Job:

Location: School of Medicine, Stanford, California, United States
Schedule:
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.







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