Business Manager

Location
Boston, Massachusetts
Posted
Jun 19, 2019
Institution Type
Specialized Institutions

Showa Boston Institute of Language and Culture

Background
Established by Showa Women’s University of Tokyo in 1988, Showa Boston Institute of Language and Culture is a residential academic institution hosting about 250 students at any one time. Its mission is to increase students’ English proficiency, develop cross-cultural awareness, and foster personal growth. Its 40-acre campus rests on a hilltop overlooking the Boston skyline. At the heart of the campus are educational facilities, dormitories, administrative offices, and a dining hall.

Position Summary
Reporting to the President, the business manager will manage and oversee the business functions of the school and provide relevant fiscal information to the home campus and the executive team.

Essential Job Functions
In collaboration with the home campus and directors, develop and monitor institutional and departmental budgets.
• Oversee the timely generation of financial reports. Provide departments with monthly budget updates and work with managers to control costs.
• Monitor purchases, assessing compliance with established procedures.
• Issue and oversee credit cards.

External Reporting:
• Boston’s 3ABC report
• Boston’s Environmental reporting
• CEA annual accreditation report

Internal Reporting:
• Create and maintain systematic reports as needed by president and internal customers Oversee and execute financial and pension audits. Oversee and retain all contracts.
• Negotiate and monitor contracts with the food service provider. Keep the food service manager informed of term schedules and student numbers.
• Oversee the leases of the British International School of Boston.
• Negotiate and evaluate insurance coverage.
• Manage organizational risk minimization with regard to regulatory requirements and risk/reward analysis
• Manage and negotiate contracts with vendors. Take responsibility for all financial procedures and records. Create and apply fiscal controls and procedures within the Business Office.
• Monitor the payment of bills and sign checks.
• Oversee bank statement reconciliation, payroll, and cash management. Make bank deposits as needed. Assign fiscal responsibilities. Supervise the senior accountant. Process monthly and weekly payroll. Perform other duties as assigned by the president.
• Organize field trip sales, oversee the hiring of tour companies and, together with them, arrange for hotels, meals, theater tickets, and tour guides.
• Collaborate with other departments to schedule and implement student payment sessions (e.g., book sales, immunizations, optional trips, Charlie Cards).
• Produce all billing for Showa Boston (e.g., food service catering).

Skills and Qualifications

  • Interact effectively with all levels of employees
  • Negotiate with and monitor vendors in a tough but pragmatic way
  • Coordinate the performance of a variety of confidential and time-sensitive tasks
  • Hands-on experience processing payroll through a third party provider

Requirements

  • A bachelor’s degree
  • 10 years of accounting experience with evidence of increasing fiscal responsibility
  • Excellent computer skills. Excel (intermediate to advanced skills) preferred
  • An open and collaborative style
  • Excellent communication skills
  • Cultural sensitivity
  • Successful completion of a criminal background check

Showa Boston Institute is an equal opportunity employer.

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