STUDENT AFFAIRS PROF I (Recruitment and Visit Coordinator)

Job description

Posting Details

Posting Details

Posting NumberS03359PWorking TitleSTUDENT AFFAIRS PROF I (Recruitment and Visit Coordinator)DepartmentCOE Student ServicesAbout the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

We have a passion and commitment to improve the world around us. As one of the largest public colleges of education in the country, we feel it is our mission to empower the next generation of leaders in education, counseling, health and well-being, and movement sciences. We do this through immersive experiences where our students learn by doing, and our faculty encourage exploration, community engagement, and pushing boundaries.

The College of Education Office of Student Services advocates for student success by supporting and encouraging individuals to be engaged members of a diverse community and empowering them to reach their goals within an inclusive and collaborative environment. We collaborate with programs and departments both within the college and across the university to provide students with accurate, friendly, and professional service.

College/Unit/Department website TypeExternalRetirement PlanTRSEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timeFull TimeWork ScheduleAdditional Schedule Information

Monday – Friday, 8:00am – 5:00pm
May require non-traditional hours during events, etc.

Advertised Salarycommensurate with experiencePosting Date06/14/2019Open until filledYesClosing DateProposed Starting Date08/12/2019Special Instructions to Applicants

Applicants applying by June 26, 2019 will receive full consideration.

Please include a list of professional references to include name and contact information.

Location of VacancyAthens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Position Information

Classification TitleStudent Services Paraprofessional/ProfessionalPay GradeFLSAJob FamilyStudent ServicesFTE1.00Minimum Qualifications

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

Bachelor’s degree in field appropriate to area of assignment AND one year of administrative and appropriate program experience; OR, five years of progressively responsible administrative and appropriate program experience; OR any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Position Summary

The position functions as generalists throughout the university, have some supervisory responsibilities and provide input regarding departmental decisions and in the development of objectives, policies and procedures. They may counsel and confer with students and prospective students within a program of study or regarding a student service; provides program and departmental procedures, policies, goals and objectives, technical guidance and problem resolution.

Knowledge, Skills, Abilities and/or Competencies

Skills in written and verbal communication. Knowledge of university and college degree requirements; ability to interpret and communicate them to students, faculty, and staff. Excellent organizational and time management skills; effective problem-solving skills. Ability to use Internet, databases, and Microsoft Office. Ability to work with undergraduate students. Ability to establish and maintain effective collegial working relationships.

Physical Demands

Lift 40 pounds. Sit for extended periods of time.

Is driving required to perform essential duties outlined in this position? (This does not include infrequent trips) The successful candidate would have to provide proof that s/he has a valid driver's license when offered employment.Does this position have financial responsibilities?NoDoes this position require a P-Card? NoIs having a P-Card an essential function of this position? NoCredit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.



o Serves on ARC, becomes member and is active in NACAC, sits on committees at UGA related to student retention and recruitment.
o Attends OSS Meetings.
o Collaborates with Academic Advisors for COE to promote New Student events and prospective student recruitment meetings
her duties as assigned

Percentage of time10 Duties/Responsibilities


● Coordinates recruitment events on campus for prospective first – year students
• Recruitment Coordinating Responsibilities:
o Works closely with the Director Student Engagement and Transfer Coordinator to create and implement a Strategic Recruitment plan for the College of Education that is aligned with the efforts mapped out in the 2020 Strategic Plan
o Coordinates and explores both Graduate and Undergraduate recruitment opportunities and conducts the implementation of endeavors approved by the Director of Student Engagement
o Works closely with the Office of Undergraduate and Graduate Admissions to attend recruitment events for prospective first year students such as college fairs, career fairs, and private college visits to speak on COE programs
o Serves as the contact for outside organizations seeking information on recruiting events such as PAGE and Future Educators of Georgia as well as HOSA also attends these events as COE Representative
o Builds relationships with Program Coordinators, Departments, UGA Offices, and members of recruiting networks to further strengthen the COE efforts within the 2020 Strategic Plan
o Explores and researches ways to serve underrepresented student populations
o Attends all PAGE and HOSA fairs each year
• Visit Coordinating Responsibilities:
o Serves as contact person for all inquiries from prospective graduate and undergraduate students
o Connects prospective graduate students with the appropriate coordinator and department
o Keeps all UGA Admissions Departments updated on incoming inquiries from prospective students via monthly data reports
o Organize, promote, and carry out visit events for prospective students and their families on a monthly basis. (First Friday Visit Event Program)
o Tracks the progress of current visit programs with a mid-year and end of year review to better the program from year to year
o Works with Advisors to assist and oversee private visits/meetings with prospective students
o Works with the web team to design and maintain the prospective student visit forms and web features
o Plans and coordinates school program visit days to UGA COE campus

Percentage of time40 Duties/Responsibilities


Serves as Admissions delegate for First Year Students for Office of Student Engagement
• Coordinates recruitment events from the Office of Admissions such as First Look, New Dawgs, Georgia Scholars Day for the Office of Student Engagement.
• Develops or assists in the development and production of program advertising, promotional flyers and related recruitment initiatives. Organizes distribution of recruitment promotional material to prospective students, inquires, feeder high schools and colleges. Plays a vital role in distributing materials to feeder schools and career centers.
• Uses student data and experiences to drive new programming and asses current programming.
• Maintains recruitment data on all prospective student events and creates reports
• Works with leadership to create and implement a strategic recruitment plan for the COE
• Benchmarks with peer aspirational institutions and explores undergraduate recruitment opportunities
• Initiating, developing, and sustaining strong positive relations with program coordinators and departmental leadership to ensure achievement of the mission and goals of the department and college.
• Reviewing college student support initiatives to ensure student, faculty and administration needs are met.

Percentage of time30 Duties/Responsibilities


Serves as Office of Student Engagement Community Builder,
● Supervises Federal Work Study student staff
● Works with Directors of Advising and Student Programming to create office workshops, events and holidays to celebrate community
○ Birthday Celebrations
○ Holiday Celebrations
○ Monthly Community events
○ Office Retreats
○ Community Building Opportunities
● Developing goals and objectives for the student support unit, in support of college or departmental strategic plans
● Assists Director of Student Engagement in any student community initiatives or programming needed

Percentage of time20Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a bachelor's degree?
    • Yes
    • No
  2. * What is your Philosophy for serving students?

    (Open Ended Question)

  3. * Please describe any previous professional academic advising experience.

    (Open Ended Question)

  4. * Do you possess a valid driver's license?
    • No Response
    • No
    • Yes
Applicant DocumentsRequired Documents
  1. Resume/CV
  2. Cover Letter
  3. List of References with Contact Information
Optional Documents




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    Job No:
    Posted: 6/19/2019
    Application Due: 8/18/2019
    Work Type: