Job description

Posting Details

Posting Details

Posting Number S03392P Working Title ADMINISTRATIVE ASSOCIATE II Department Honors Program About the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

The Honors Program at UGA addresses one of the most difficult dilemmas facing students of exceptional ability: deciding whether to attend a major research university with outstanding scholars and exceptional
scientific, academic, and cultural resources or to attend a small liberal arts college that offers close contact with other similarly motivated students, small classes with dedicated professors, and individual attention. Students in the UGA Honors Program are assured the best of both worlds. Honors at UGA not only offers
smaller classes taught by leading faculty members, but also provides an array of special opportunities beyond the classroom that enable students to pursue their academic dreams.

College/Unit/Department website Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information

Monday – Friday from 8am- 5pm

Advertised Salary 27,000 - 29,000 Posting Date 06/18/2019 Open until filled No Closing Date 07/09/2019 Proposed Starting Date 08/01/2019 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Position Information

Classification Title Office/Clerical Assistant Pay Grade FLSA Job Family FTE 1.0 Minimum Qualifications

Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

Bachelor’s degree

Position Summary

This position will provide administrative support to the Assistant Director (75%) and the Associate Director (25%) of the Honors Program.

The Assistant Director of Honors and Programming manages summer internship programs, funding for study abroad and service internships, lectures and book discussions with faculty, and sponsored student organizations. This person also serves as the campus representative for the U.S. Student Fulbright Program.

The Associate Director of Honors oversees Honors academic advising and the Center for Undergraduate Research Opportunities, or CURO. This person is also responsible for representing Honors and CURO regionally and nationally, coordinating Honors curricular offerings, supervising several staff members and developing future Honors initiatives.

Knowledge, Skills, Abilities and/or Competencies

- Excellent organizational and time management skills, with proven ability to work both independently and with teams, to prioritize and complete short- and long-term projects
-Excellent data management skills, with proven ability to collect, process, organize, and review large volumes of data and prepare reports
-Advanced knowledge of Excel, Adobe (Acrobat DC) and Word
-Strong written and oral communication skills, including comfort with public speaking
-Ability to work effectively in a collegial manner with faculty, students, staff, and external entities
-Strong attention to detail

Physical Demands

Sit or stand for long periods of time, lift up to 30 lbs

Is driving required to perform essential duties outlined in this position? (This does not include infrequent trips) The successful candidate would have to provide proof that s/he has a valid driver's license when offered employment. Does this position have financial responsibilities? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.



Serves as the sole administrative support for the Assistant Director of the Honors Program and campus representative for the U.S. Student Fulbright Program. Handles a variety of responsibilities including:
-Respond to general inquiries about programming, internal scholarships, and Fulbright
-Support all stages of application process for internal scholarships and Fulbright, including assisting with information and orientation sessions, creating and maintaining student databases, and providing review committee support
-Help with all stages of event planning for lunch lectures and dinner book discussions, including corresponding with faculty and students, managing student lists, monitoring deadlines, arranging catering, ordering books, assisting with set up, and introducing faculty
-Process routine financial expenses
-Organize and maintain office’s documents and files
-Maintain the calendar for the Assistant Director of Honors and Programming
-Other duties as assigned

Percentage of time 75 Duties/Responsibilities


Assists the Associate Director of Honors and Center for Undergraduate Research Opportunities. Responsibilities are oriented toward data stewardship and communications, to include:
-Respond to general inquiries about CURO coursework, funding, and presentation opportunities
-Maintain regular walk-in hours for CURO to answer queries, guide students through research opportunities, and appropriately direct them to resources across campus
-Prepare and analyze regular and ad hoc reporting for CURO recordkeeping, growth reports, departmental requests, and goal review
-Serve as a backup for the Honors/CURO Administrative Associate for course loading, permit restriction overrides, and application review
-Other duties as assigned

Percentage of time 25 Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents Required Documents
  1. Resume/CV
  2. Cover Letter
Optional Documents




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    Job No:
    Posted: 6/19/2019
    Application Due: 8/18/2019
    Work Type: