Job Title: Shipping/Receiving Supervisor and Surplus Property Coordinator
Location: Clayton State University
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 216449
Job Summary

The Shipping/Receiving Supervisor & Surplus Property Coordinator is an integral part of the Facilities Management Team. Responsibilities include, but are not limited to, supervising and assisting in sorting and metering campus mail, preparing and documenting all campus bulk mailings, preparing monthly charge back reports, maintaining accurate funding in permit accounts with post office, and maintaining mail machine. Position will be responsible for the receiving of all institution acquisitions including receiving all campus packages, accurately documenting and tagging (adding and dropping) all assets into PeopleSoft, liaison with DOAS regarding the surplus property program. Position will be responsible for maintaining archive/storage of campus records and handling the destruction when appropriate as per established standards, as well as maintaining organization and safety in the campus warehouse. Further responsibilities include maintenance of warehouse lift equipment and mail carts. Position is responsible for serving as a backup for delivery of campus mail. Position will be expected to communicate with the campus clients and moves and setups crew regarding any work orders pertaining to surplus. Incumbent will be the first point of contact regarding solving mail or package delivery issues, and is responsible for supervising one employee.

Responsibilities

Supervise, assist and train in sorting and metering campus mailPrepare and document all campus bulk mailPrepare monthly charge back reports, and package tracking reportsMaintain accurate funding in permit accounts with post officeMaintain mail machine and other related mail equipment’s, and hand held tracking device that is connected to computer for feeding package delivery information for future tracking reportBe the first point of contact regarding solving mail or package delivery issuesReceive institutional acquisitions including all campus packages, furniture, equipment and other assetsAccurately document and tag all assets into PeopleSoft, liaison with DOAS regarding the surplus property program. Maintain accurate database, reporting for auditingMaintain archive/storage of campus records and handle the destruction when appropriate as per established standardsMaintain organization and safety in the campus warehouse, maintain warehouse lift equipment and mail cartsServe as a back-up for delivery of campus mailCommunicate with the campus clients, moves and setups crew regarding any work orders pertaining to surplusPerform other duties as outlined by the Facilities Management Department

Preferred Qualifications

Strong interpersonal skills; excellent oral and written communication skills. A strong customer service orientation while providing helpful and friendly approach to serving the campus community.

Must be able to work with the departmental personnel in a pleasant, professional and efficient manner. Proficient in various computer software programs (Microsoft Office Suite, People Soft, and Oracle).Knowledgeable in In Circuit, powered by Asset Works for surplus tracking, and reporting

Capable of typing at least 60 wpm.High School Diploma or GED preferred. Preferred more than 1 year of shipping/receiving and administrative related experience within educational environment.Be able to lift minimum 50lb safely and ability to operate forklift.Experience and ability to work in a fast paced educational environment.Ability to communicate effectively in English, both orally and in writing.

About Us

Located 15 miles southeast of downtown Atlanta, Clayton State University offers employees a diverse environment which fosters both professional and personal development. The university is committed to cultivating an environment of engaged, experienced-based learning, enriched by active community service. Clayton State offers multiple Bachelor and Master Degree programs which currently enrolls over 6,900 students in challenging campus and on-line courses.

The campus is situated just 20 minutes from downtown Atlanta on 214 beautiful acres, making access to the metropolitan area a breeze. We’ve been named a Top Workplace in Atlanta by the Atlanta-Journal Constitution for six consecutive years. And we also were named one of 79 higher education institutions across the nation in The Chronicle of Higher Education’s list of 2017 Great Colleges to Work For.

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Clayton State University, as determined by Clayton State University in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Clayton State University is an equal employment, equal access, and equal educational opportunity and affirmative action institution. It is the policy of the University to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, AREA, ADA, E.O. 11246, and Rev. Proc. 75-50). Clayton State University is an Affirmative Action/Equal Opportunity Institution. For questions or more detailed information regarding this policy please contact the Clayton State University Office of Human Resources at (678) 466-4230. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Disability Resource Center at: (678) 466-5445.