Director of Maintenance and Operations
Director of Maintenance and Operations
San Mateo County Community College District
Posting Number: 2014785S
Department: Facilities / Public Safety DIST (DEPT)
Location: District Office
Position Number: 1A0017
Percentage of Full Time: 100%
FLSA: Exempt (does not accrue overtime)
Months per Year: 12
If other, please specify:
Min Salary: $149,364 (annual)
Max Salary: $190,560 (annual)
Position Type: Administrative/Supervisory Positions
Who We Are:
The San Mateo County Community District is committed to achieving educational equity for all students. As outlined in the District’s Strategic Plan, “success, equity, and social justice for our students are longstanding goals.” The District’s “Students First” Strategic Plan is focused on “Student Success, Equity and Social Justice.” We provide students with a rich and dynamic learning experience that embraces differences — emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens and socially responsible leaders. When you join our team at San Mateo County Community College District, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, classified staff, administration, students and community partners.
The College and the District:
The San Mateo County Community College District is home to Cañada College, College of San Mateo, and Skyline College. All three of our colleges are designated as Hispanic Serving Institutions enrolling approximately 33,000 students each academic year. San Mateo County Community College District has a diverse student population that is a reflection of the communities that is serves. Detailed information about the student population, including data related to student success, can be found on the San Mateo County Community College District’s Educational Services & Planning website.
Who We Want:
We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students and community partners who are also committed to closing equity gaps. The San Mateo County Community District seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational goals.
Responsible to the Vice Chancellor of Facilities, Maintenance & Operations for the development and management of all District Facilities Operations and scheduled maintenance to include the three colleges and the Chancellor's Office site. Provides management and overall policy direction for operational and facilities maintenance to include staff training, professional development and mentorship, facility maintenance scheduling, budgeting and implementation; planning and delivery of minor construction projects; maintenance of District's Design Standards; budget preparation, execution, conciliation, and oversight; strategic planning and oversight of the District's sustainability, energy efficiency, and renewable energy program, project funding and team mentorship; participates in and supports District's emergency preparedness, response and operational continuity planning; development of the District's Five Year Scheduled Maintenance Plan, and submission of major maintenance and repairs projects and all associated documents to the State Chancellor's office. Serves as the District representative and liaison to the State Chancellor's office on all state sponsored Scheduled Maintenance and Special Repairs and Barrier Removal Programs. The Director of Maintenance and Operations provides direct supervision and evaluation to the Campus Facility Managers and Supervisors and their subordinates and is indirectly responsible for all facilities personnel assigned to assist in the conduct of all scheduled maintenance and repair projects.
Duties and Responsibilities:
The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.
1. Provides leadership, mentorship, supervision, and training to the Campus Facility Managers and Supervisors, to include leadership development, time management, programming, facility technical competencies (HVAC, mechanical, plumbing, carpentry, electrical, custodial, landscaping, utility, locksmith, and general contracting), budget management, project management, employee relations, negotiations, and team building
2. Provides oversight of all Hazardous Substance removal, Scheduled Maintenance and Repair, and Barrier Removal projects District-wide
3. Coordinates and provides District level supervision and project management on all complex, repair, maintenance, renovation, and hazardous substance projects District-wide
4. Responsible for the development of standard operating District maintenance and repair procedures, standards of performance, quality control, and qualitative measurements
5. Effectively works and executes independent judgment in a variety of major and minor problems. Must be able to “problem solve.” Errors in judgment can be costly in employee time, public relations, and resources
6. Responsible for the exchange of information with District and college management, staff, Campus Facility Managers and Supervisors, vendors, business representatives, contractors, other educational institutions, regulatory agencies and other organizations regarding planning, implementation, and scheduling of construction, repair, and maintenance projects
7. Responsible for the development of long and short-range hazardous substance, building maintenance and repair strategic plans
8. Responsible for ensuring that State Educational Code and all Building codes, including but not limited to OSHA, AHERA, and ADA compliance codes and regulations are adhered to
9. Responsible for ensuring personnel staffing needs, professional development, performance evaluations, discipline, and training
10. Responsible for emergency preparedness, safety, disaster, conservation, recycling, sustainability and energy efficiency, accreditation, and other District-wide programs
11. Responsible for ensuring facilities online database/webpage is maintained and updated accordingly
12. Develops, implements, and monitors standards and procedures for facilities planning and renovation projects, cost and schedule controls and plan reviews; monitors the work of architects, engineers, inspectors, and other contractors on District-wide projects
13. Develops and maintains collaborative relationships with both internal and external customers to include, but not limited to college leadership and constituents, Director of Public Safety, Director of Capital Projects, and various business partners
14. Develops and delivers informational briefings to District and college constituencies, local and state officials, community members and organizations, professional and trade associations
15. Performs other related duties as assigned
• A combination of education and experience equivalent to a Bachelor’s degree in business management, engineering, architecture, construction management, or facility management or a related field OR completion of a recognized formal training program in facilities management, architectural design, building maintenance, grounds maintenance, custodial services, or construction management• Management level work experience that has demonstrated effective leadership, technical knowledge, communication and interpersonal skills• Demonstrated cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff• Understanding of, and experience in accounting, budgeting, and finance• Experience with labor relations and staff supervision• Experience in construction and facility management, procurement, OSHA, AHERA, ADA codes & regulations, program development and project management• Possession of a valid California Driver’s License (or the ability to obtain one) and the ability to drive a motor vehicle on campus and to off-campus locations
This position requires indoor and outdoor work at facilities construction and remodeling sites; exposure to climate changes, chemicals, odors and fumes; bending, stooping, kneeling, climbing ladders and stairs; working on elevated platforms; pushing, pulling, moving moderate to heavy objects weighing 35 pounds or less; ability to hear and speak to communicate and provide information to others; vision to read printed materials and computer monitor; and the ability to operate a motor vehicle in order to perform the essential functions.
Equivalence to Minimum Qualifications:
Knowledge, Skills and Abilities:
1. Understanding of, sensitivity to, and respect for the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff
2. Knowledge of Educational Code, ADA, AHERA, OSHA, building codes and standards, safety and environmental regulations, and laws applicable to building construction, renovation, repair, and maintenance
3. Working knowledge of interpreting construction plans and specifications
4. Knowledge of plumbing, electrical, carpentry, heating/ventilation, and related trades and building maintenance services
5. Knowledge of strategic planning for long and short-range maintenance projects, and related safety, environmental, budgeting, inventory, and staffing requirements
6. Knowledge of Public Works procurement processes, procedures, regulations, proposal development, documentation, and reporting
7. Skill in directing, coordinating, supervising, and evaluating the work of others
8. Skill in establishing and maintaining effective work teams
9. Skill in oral and written communication
10. Skill in communicating effectively with people at all levels within an organization
11. Skill in computer data entry, modification, and retrieval. Experience with Microsoft Office preferred
12. Skill in researching and compiling statistical, financial, and other data for reports
13. Ability to select, configure, operate, and maintain digital facility management systems
• Master’s degree, and/ or possession of a General Contractor’s License; and/ or Facilities Professional Certification (APPA, IFMA, BOMI) preferred. • Previous experience in an educational setting with responsibility for facility planning, maintenance, and or construction management, with demonstrated skills in supervision, budget development and execution, crisis management, project management, negotiation, team building; and interpersonal skills.
Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees’ Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.
Open Date: 06/17/2019
First Review Date: 07/15/2019
Open Until Filled: Yes
Special Instructions Summary:
Required Application Materials All applicants are required to submit: 1. A completed online District application form (go to https://jobs.smccd.edu to complete the application and to apply for this position). 2. A resume that details all relevant education, training, and other work experience. 3. A cover letter of no more than 3 pages that addresses the applicant’s cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff as well as the applicant’s qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement. Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills. For questions related to this posting, please contact: SMCCCD Office of Human Resources 3401 CSM Drive, San Mateo, CA 94402 Tel.: (650) 574-6555 Fax:(650) 574-6574 Web Page: www.smccd.edu/hr
Conditions of Employment:
Prior to employment, the selected candidate will be required to complete the following:
1. Submit official transcripts (applies to all faculty or educational administrative positions)
2. Submit verifications of prior employment
3. Satisfactory references
4. Successfully being cleared for employment through the background checking process
5. Present original documents for proof of eligibility to work in the United States
6. Approval of your employment by the SMCCCD Board of Trustees
7. Provide a certificate of Tuberculosis exam for initial employment.
8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.
The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.
Applicants who have disabilities may request that special accommodations be made in order to complete the selection process. Accommodation request forms and a copy of the Americans with Disabilities Act applicant procedures are available in the Office of Human Resources.
Annual Security Report:
San Mateo County Community College District’s (SMCCCD) 2018 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. Our 2018 Annual Security Report also outlines various campus safety and security policies, such as those concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The 2018 Annual Security Report is now available. The Annual Security Report also includes important tips to help every member of the community remain safe and avoid becoming a victim of crime. You can obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (650) 738-7000.
To apply, visit: https://jobs.smccd.edu/
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