Administrative Assistant

Job description

The Department of Modern languages, Literatures, and Cultures at Wofford College invites application for an Administrative Assistant. 

Reporting directly to the Chair of the Department of Modern languages, Literatures, and Cultures, the MLLC Administrative Assistant supports the Chair and faculty of the department by managing, administering, and assisting much of the Department’s administrative, operational, and functional needs.  Flexibility as well as professional discern to make good judgements, adhering to strict timeliness and the need to multi-task along with prioritizing workloads to meet timely deadlines is expected and required to be successful in this role.  This position works with confidential information and will be subject to the Colleges’ confidentiality policies. 

The MLLC Administrative Assistant is a full-time, non-exempt position.  Contingent upon department activities and events, occasional evenings and weekends will be required; otherwise, the normal work schedule is 8:30am to 5:00pm, Monday through Friday.  The minimal required hours of performance is 40 hours/week.  Punctuality and attendance adhering to the work schedule is expected and critical to providing effective support to the department.

RESPONSIBILITIES

20%     A. Department Administration Services - As the primary and first point of contact, the Administrative Assistant is customer service oriented and creates and maintains a professional office environment to assist faculty, students, and visitors.  Further, MLLC Administrative Assistant assists the Department Chair and Department Faculty with administrative activities/functions including, but not limited to: recruitment support, department budget department, and activities and events support.

70%     B. Department Operations and Function – Under the general guidance from the Department Chair, the MLLC Administrative Assistant manages, administers, and maintains key Department operational needs, including student and peer tutor employment, academic functions support (proctoring exam, managing maintenance of office and academic department equipment and supplies, updating and maintaining the department web page, etc.).

10%     C. Other Duties - Performs other tasks, duties, projects as required and/or as assigned by the Department Chair and other department faculty.

QUALIFICATIONS

The Administrative Assist works independently under general supervision and must possess excellent communication (writing, editing, speaking, and listening) skills to effectively carry out the key responsibilities of this position.  S/he will be experienced in the use of hardware and software technology, including office equipment (copier, scanner, fax, etc.).  Preference will be provided for candidates with proficiency with primarily Macintosh hardware and software experience, in addition to MS Office (Word, Excel, PowerPoint, Internet Explorer, and Outlook) and familiarity with elements of web design, including HTML, voice recording (with software such as Garage Band) and editing for oral proficiency assignments and assessment.  Previous experience in higher education is also highly desirable. 

APPLICATION

All application materials must be submitted electronically to [email protected].  Application materials include: (1) a letter of application explaining how you meet the qualifications of this position; (2) a current resume; (3) names and contact information for (minimally) three professional references.

For assured consideration, application materials must be received no later than midnight, July 15, 2019.

BENEFITS

Wofford College provides a competitive full-time benefits package including retirement savings, comprehensive major medical insurance, eligibility for tuition remission for qualifying dependents, life and disability insurances, and other accompanying fringes.

ADDITONAL INFORMATION

The College’s non-discrimination statement, as adopted by the Board of Trustees, is Wofford College does not discriminate on the basis of race, color, creed, religion, sex, age, national origin, disability, veteran status, sexual orientation or any legally protected status. 

Wofford College values diversity within our students, faculty, and staff, and strives to recruit, develop, and retain the most talented people.  We encourage applications from all underrepresented groups, including persons with varied backgrounds, perspectives, and experiences, regardless of race, color, creed, religion, sex, sexual orientation, age, national origin, disability, veteran status, or other legally protected status in accordance with applicable federal and state laws.

It is the policy of Wofford College to provide reasonable accommodations for qualified individuals with disabilities who are employees or applicants for employment. If you require an accommodation to participate in any part of the hiring process, please contact Human Resources at [email protected] .

A background check will be conducted for finalist candidates. Employment is contingent upon completion of a successful background check and establishment of identity and verification of employment eligibility as required by the Immigration Reform and Control Act of 1986.

ABOUT WOFFORD COLLEGE

Wofford College, established in 1854, is a four-year, residential liberal arts college located in Spartanburg, S.C. It offers 25 major fields of study to a student body of 1,650 undergraduates and is nationally known for the strength of its academic program, outstanding faculty, study abroad participation, and successful graduates. Wofford is home to one of the nation’s 283 Phi Beta Kappa chapters. The college community enjoys Greek Life as well as 19 NCAA Division I athletics teams.

 

 

 

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Job No:
Posted: 6/17/2019
Application Due: 8/9/2019
Work Type:
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