Program Manager - Part Time

Job description

Job location: Hyde Park Campus

Employment Type: Full-time
Posted data: 2019-06-14
Req: JR05393
Please make sure to read the job posting in its entirety as it reflects both the University roles and responsibilities, followed by the specific description.

Department3034111 Bus-Kilts Center For Marketing

About the UnitThe University of Chicago Booth School of Business is the second-oldest school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges. Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment. Chicago Booth is proud to claim: -an unmatched faculty. -degree and open enrollment programs offered on three continents. -a global body of nearly 50,000 accomplished alumni. - strong and growing corporate relationships that provide a wealth of lifelong career opportunities. As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment. For more information about the University of Chicago Booth School of Business, please visit: The Kilts Center for Marketing’s mission is to elevate the recognition of Chicago Booth’s excellence in quantitative marketing. The Center accomplishes this by working with alumni, students, corporate partners and faculty worldwide. Key to this effort is that the Kilts Center is the exclusive academic clearinghouse for Nielsen marketing data.

Job FamilyAdministration & Management

Responsible for planning, directing, coordinating and managing daily operations individual organization units, clinical research facilities, centers or academic departments. Responsibilities are diverse and general in nature and may reflect more than one functional area.

Career Track and Job LevelAdministrative Support

Provides various office and location support activities. Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the University to which the support is being provided; ensures the correct functioning of facilities, office and/or business support services. Note that B5 job level is restricted to direct support of an Officer or Dean.

B3: Has developed specialized skills or is multi-skilled developed through job-related training and considerable on-the-job experience. Completes work with a limited degree of supervision. Likely to act as an informal resource for colleagues with less experience.

Role ImpactIndividual Contributor

ResponsibilitiesThe job provides specialized business support for routine office and location support activities. Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies for which the support is being provided by working autonomously within established procedures and practices. Ensures the correct functioning of facilities, office and/or business support services.

1) Provides administrative support for a leader. Stays informed of activities relating to programs and initiatives, apprising the leader of issues when deemed necessary. Coordinates information flow from leader's office ., 2) May initiate correspondence and other written materials under own signature or for signature of the leader. Triages emails and telephone calls for action. Resolves a combination of some routine and complex inquiries., 3) Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Maintains the leader's calendar., 4) Coordinates special projects as directed by the leader. Prepares write ups for recommendations for operational and administrative problems. Manages a portion of the leader's budget, monitoring and reconciling accounts. Prepares financial and/or administrative reports., 5) Performs other related work as needed.

Unit-Specific Responsibilities

1) The Program Manager supports the success of more than 30 events each year and is responsible for administrative duties associated with marketing labs and alumni contact databases.

2) A large portion of this role will involve supporting the events and communications team members by planning and executing logistics and promotion for Kilts Center-supported events.

3) In addition, the Program Manager supports administration of marketing labs (courses that include a business-sponsored project) and faculty-facing programs such as visiting faculty fellows, research grants, and faculty research award.

4) This role works collaboratively with other team members and Chicago Booth departments to provide administrative support in accomplishing these goals.

5) This position is part-time, non-benefits eligible, with an option to work primarily during the academic year (September-May).

6) Event support: Support planning and execution of event logistics that serve all constituents including: students, alumni, corporate partners and faculty (internal and external).

7) Supports promotions, communications, and logistics related to events (e.g. creating emails, printing posters, booking rooms, ordering food). Interface with students, speakers, alumni, and other participants.

8) Marketing Lab Administration: Tracks and manages project sponsors processes including but not limited to coordinating project agreements, sending invoices, tracking payments, and sending thank you notes.

9) Also arranges meetings with clients. Manages the process for all partner communications and project tracking using the University contact database system (Griffin). 

10) Faculty-facing programs: Supports administration of visiting faculty fellows from other schools, a new research grants program for junior marketing faculty, and a research award. .This includes scheduling meetings, collecting and managing information, and tracking reports.

11) Contact management and tracking: Holds the primary responsibility to help create and maintain various databases relevant to Kilts Center.

12) Organizes and tracks data on relationships important to the Center. Coordinates and maintains mailing lists and groups. Tracks, compiles, and creates reports.

Unit-Preferred Competencies

1) Highly motivated, self-starter and a commitment to professional growth.

2) Resourcefulness, creativity and exceptional organizational skills.

3) Proven ability to work independently.

4) A sense of humor and the ability to work well within a team of highly motivated individuals.

5) Ability to work on and prioritize multiple projects simultaneously, ask questions as necessary and meet deadlines under pressure.

6) Excellent written and verbal communications skills.

7) Outstanding professional/interpersonal skills.

8) Demonstrated ability to work effectively and diplomatically with colleagues, as well as with students, alumni, faculty and corporate contacts.

9) Knowledge of the Chicago Booth and/or the University of Chicago.

10) Professional demeanor, including tact, discretion, ability to maintain confidentiality, and a strong customer service orientation.

11) Proven office computer skills required: e.g., MS Office, Outlook, Excel, PowerPoint etc.

12) Willingness to occasionally work/travel evenings and weekends during conferences/events.

Education, Experience, and CertificationsMinimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Preferred Qualifications


1) A minimum of two years of project coordination experience.

2) Experience with event or program management.

3) Experience and understanding of database management, reporting and basic data analyses.

Required Documents

1) Resume

2) Cover letter

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.

FLSA StatusNon-Exempt

Pay FrequencyBiweekly

Pay GradeDepends on Qualifications

Scheduled Weekly Hours19.5

Benefits EligibleNo

Drug Test RequiredNo

Health Screen RequiredNo

Motor Vehicle Record Inquiry RequiredNo

Posting Date2019-06-14-07:00

Remove from Posting On or Before2019-12-14-08:00

Posting StatementThe University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:  Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.




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Job No:
Posted: 6/16/2019
Application Due: 6/29/2019
Work Type: