Ag One/Jordan College Development and Program Specialist (Administrative Analyst/Specialist I -...

Job description

Job Title: Ag One/Jordan College Development and Program Specialist (Administrative Analyst/Specialist I - Exempt)
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 13740
Job Code: 1038 Administrative Analyst/Specialist -12 Month
Job Grade: Exempt I
Department: College of Ag Sciences & Tech Jordan College of Agricultural Sciences and Technology
Salary

Salary range: $3,897 - $6,486 per month (Anticipated hiring salary: $3,897-$4,470 per month)

Note: This is a full-time (40 hours per week), probationary, exempt position

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Organizational Description

The Jordan College of Agricultural Sciences and Technology offers high quality undergraduate, graduate, and continuing education programs in the major areas of agricultural business; animal sciences and agricultural education; child, family and consumer sciences; food science and nutrition; industrial technology; and viticulture and enology. Faculty and students conduct applied research and public service in selected areas of agriculture, food sciences, industrial technology, and family sciences. Programs combine a science, technology and management focus with experiential learning. The College seeks to enhance the ability of students to be successful in their chosen careers and to make positive contributions to the quality of life in their communities.

The Jordan College maintains an enrollment of approximately 2,500 undergraduate and 100 graduate students from diverse backgrounds up and down the state of California, as well as from nations across the globe. On campus and throughout the community, our students engage in learning science, technology and management not just in the classroom, but by experience – on our 1,000-acre on-campus University Agricultural Laboratory. These are not the only activity opportunities; students enjoy active lifestyles on campus through social and athletic events and gain a sense of community by participating in more than 250 clubs and organizations, including more than 30 within the Jordan College of Agricultural Sciences and Technology.

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Overview

The Program Specialist is an integral part of a small team dedicated to support, benefit and promote the Jordan College of Agricultural Sciences and Technology, its programs and activities through the Ag One/Jordan College Development office. The team manages and administers the Ag One Foundation, a California 501 (c) 3 and all facets of fund raising and constituent relations for the Jordan College. The Program Specialist is focused primarily on planning and executing a broad range of alumni and friends special events in collaboration with the Ag One board of directors and constituents from the Jordan College and Fresno State. This work will lead to identifying and engaging prospects to advance the philanthropic priorities of the Jordan College.

The Program Specialist reports to the Ag One Executive Director/Senior Director of Development and provides program administration and support to the Executive Director/Senior Director, Director of Development, Ag One board, volunteers and stakeholders of the Jordan College.

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Position Summary
  • Work with Ag One committees to plan, coordinate and execute special events ranging from 50 to 1,000+ guests, approx. 12 each year
    • Develop budgets, review and negotiate contracts with vendors, work with and coordinate volunteers and board members; execute all necessary follow up; wrap up and reconcile expenses
    • Work closely with Accounting Technician as needed
    • Use appreciable judgment related to any issues associated with these activities
  • Solicit sponsorships and gifts in support of these events, usually from $100 to $5,000 and sometimes in kind
      Develop mini proposals as needed and requested by individuals, corporations and foundations
    Lead team on post event discussion of events, help identify prospectsWork with internal and external resources, develop printed and electronic materials in support of the special events
      Write, proof and approve materials
    Work with Central Advancement, manage mailing lists (paper/electronic) for the eventsDevelop and oversee the yearly Ag One membership solicitation and marketing
      Direct and assist student assistant with monthly membership renewal processCreate and organize membership materials for eventsWork with volunteer board members to recruit new members as well as retain existing members
    Develop monthly Ag One eNews
      Work with Jordan College communications specialist to help identify timely college content, Work with university communications for distribution
    Direct and oversee Ag One website content and updates including on-line payment platform
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Knowledge, Skills & Abilities
  • Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to a university college or similiar department, to develop conclusions and make recommendations
  • Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty
  • Working knowledge of operational and fiscal analysis and techniques
  • Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations
  • Expertise in investigating and analyzing problems with a broad administrative impact and implications
  • Excellent interpersonal skills

Ability to:

  • Take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved
  • Anticipate problems and address them proactively
  • Train others on new skills and procedures and provide lead work direction
  • Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form
  • Work effectively in a highly consultative and collaborative environment
  • Establish and maintain effective working relationships with faculty, staff and funding representatives from diverse ethnic, cultural, and socio-economic backgrounds
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Education and Experience
    A Bachelor’s degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs
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Specialized Skills
  • Must be willing and able to travel and attend various functions, meetings, and conferences as required
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Preferred Skills
  • Experience working in the agricultural industry
  • Experience working in a nonprofit organization or membership based organization, ideally agricultural
  • Experience in fund raising, marketing, public relations or membership or customer based organization
  • Demonstrated ability to be a highly energetic, self-starting, creative and entrepreneurial professional
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Filing Deadline

June 28, 2019

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Application Procedures

Complete the required fields on the online application, a resume, and three professional references, including telephone numbers, are required. A cover letter that addresses your qualifications for the position is also required. Full consideration will not be given to applicants who fail to complete all application requirements.

Pursuant to Executive Order 1088, reasonable accommodation is to be provided upon request from an employee or applicant with disabilities, unless doing so would impose an undue hardship on the campus. What constitutes a reasonable accommodation is to be determined by the campus on a case-by-case basis after it has received the individual's request for accommodation and engaged in an interactive process. Employees or applicants requiring reasonable accommodation should contact Human Resources directly at (559) 278-2032.

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How To Apply

To apply for this or any open position at Fresno State visit our online employment site at: http://jobs.csufresno.edu/

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Other Requirements

Pursuant to the requirements of the Immigration Reform and Control Act of 1986, any offer of employment is contingent upon verification of individual's eligibility to be employed in the United States.

California State University, Fresno, in conjunction with the CSU policy, requires that the successful candidate complete a full background check (including a criminal records check) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive.

California State University, Fresno annual security report includes statistics for the previous three years concerning reported crimes that occurred on campus, in certain off-campus buildings or property owned or controlled by Fresno State, and on public property within, or immediately adjacent to or accessible from the campus. The report also includes institutional policies concerning campus security, alcohol/drug use, crime prevention, reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report by contacting the Campus Police Department or by accessing the following web site: http://www.fresnostate.edu/adminserv/police/clery/index.html

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. You can obtain a copy of this Executive order by accessing the following web site: https://www.calstate.edu/eo/EO-1083-rev-7-21-17.html

This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Fresno State is a tobacco-free, smoke-free and vapor-free campus.

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Other Applicant Information

Applicants will receive confirmation of receipt of their application materials via automatic email reply. In addition, qualified applicants will receive email notification at the conclusion of the recruitment process.

It is the policy of the California State University to fill vacant positions represented by the California State University Employees' Union (CSUEU) with qualified applicants currently employed on the campus. Other applicants may be selected when it is necessary to meet the best interests of the campus by obtaining specialized skills and abilities not available from campus applicants.

Temporary positions filled through recruitment may be extended or converted to permanent status without a second recruitment depending on the availability of funding and the circumstances that created the vacancy. A permanent or probationary on-campus applicant selected to fill a temporary vacancy at a higher classification or skill level that expires within the stated timeframe may return to his or her previous classification, not necessarily in the same position, subject to the conditions of the appropriate bargaining agreement.

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Equal Employment Opportunity

California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Order 883 prohibits discrimination and Executive Order 927 prohibits harassment, on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity, per HR 2004-12), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Retaliation against individuals for complaining about these proscribed conduct, opposing such conduct, or participating in an investigation or proceeding involving such conduct is prohibited by both executive orders.

Further, California State University, Fresno's statement of commitment to equal employment opportunity principles is also found in the various collective bargaining agreements.

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General Information

California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to offer high-quality educational opportunities to qualified students at the bachelor's and master's levels, and in certain applied disciplines, at the doctoral level. The current student enrollment is approximately 24,000, including a large percentage of students with diverse and
culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and world. California State University, Fresno promotes student learning and community engagement through faculty scholarship and service learning opportunities in collaboration with community organizations, educational institutions, industry, business and government. The University was one of the first U.S. Colleges and Universities to be selected by The Carnegie Foundation for the Advancement of Teaching for its Community Engagement Classification.

Metropolitan Fresno, with a multi-ethnic population of over 600,000, is located in the heart of the San Joaquin Valley on the western edge of the Sierra Nevada Mountain Range. The campus is within driving distance of San Francisco, Los Angeles, Yosemite, Kings Canyon and Sequoia National Parks, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.

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Posted: 6/15/2019
Application Due: 7/2/2019
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