Principal Clerk Typist, Department of Music (Internal Applicants Only)

Job description

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Rowan University is a Carnegie-classified Doctoral University (Moderate Research Activity) with approximately 19,000 students. Its main campus is located in Glassboro, N.J., 20 miles southeast of Philadelphia, with additional campuses in Camden and Stratford. The University comprises seven academic colleges and five schools—the William G. Rohrer College of Business; the Henry M. Rowan College of Engineering; the Colleges of Communication and Creative Arts, Education, Humanities and Social Sciences, Performing Arts, and Science and Mathematics; the Cooper Medical School of Rowan University; the Rowan University School of Osteopathic Medicine; the Graduate School of Biomedical Sciences; the School of Health Professions; and the School of Earth and Environment—with an Honors College that spans across disciplines. Rowan is one of two public universities in the country to offer M.D. and D.O. medical degree programs. The institution is also home to the South Jersey Technology Park, which fosters the translation of applied research into commercial products and processes. Rowan has been recognized as one of the top 90 public research universities and the 7th fastest growing research institution in the nation.

Rowan University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. For the complete Rowan University non-discrimination and affirmative action policy see:

Principal Clerk Typist, Department of Music (Internal Applicants Only)

Job no: 493813
Work type: Regular full time
Location: Glassboro, New Jersey
Categories: Administrative - Clerical


  • Reporting to the Department Chair for the Department of Music, this position shall provide departmental office support, oversee the daily office operations within the assigned unit, and assist faculty with a wide variety of high-level clerical tasks.

Primary Duties:

  • Manage and track 18 budgets
  • Maintain detailed GoogleDoc spreadsheets
  • Process all purchase orders
  • Track approximately 100 faculty and adjunct workloads throughout each semester
  • Collaborate with College of Education, Global, and other colleges as warranted to ensure Music faculty are paid correctly
  • Initiate and process vendor and faculty special assignment contracts, student assignment contracts, travel requests & reimbursements, and MDV reimbursements
  • Organize, schedule, and manage music audition process for prospective students; oversee 6 weekend auditions to ensure successful outcome; serve as liaison between applicants, faculty and Admissions.
  • Attend faculty meetings, take minutes and distribute same to faculty
  • Assist department chair with preparation, compiling data, and submission of National Association of Schools of Music annual accreditation report.
  • Initiate and prepare correspondence on department chair’s behalf
  • Answer phones, check Music Department emails and respond daily
  • Maintain confidential faculty and student files; process paperwork and files for new hires and incoming students
  • Type confidential memos, reports, and students’ faculty evaluations each semester
  • Interact with the College of Performing Arts Dean’s Office, President’s Office, Provost, Budget, Payroll, Bursar, Scheduling, Admissions, Registrar, Purchasing, Accounts Payable, Human Resources, Public Safety, Global, College of Ed, and Facilities on consistent basis, as well as SOM and Cooper as warranted
  • Hire and supervise student workers; prepare and approve time sheets for 60+ Pep Band, Piano Accompaniment, Music Library, Instrument Repair Shop and office assistant student workers. Track Independent Work Study and Federal Work Study pay earned
  • Perform various tasks in support of Music Department summer camps
  • Maintain stationery, forms and office supplies
  • Coordinate catering orders for Music Department events
  • Perform other related duties as assigned

Required Experience:

  • Two (2) years of keyboarding experience, which shall have included clerical work containing a relatively large proportion of difficult tasks.
  • Note: Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science from an accredited college or university may be substituted for one (1) year of general experience indicated above. Course work must include keyboarding skills, methods, and procedures, and other courses may include office procedures, word processing, and business English.

Title Eligibility and Consideration:

  • Open to current employees in the competitive division who have completed their working test period as of the closing date in any competitive title and meet the required experience listed below.
  • For promotions, this would be a provisional opportunity pending exam.
  • Only completed internal applications submitted on or before the deadline from eligible candidates will be considered.


  • Range R12

Advertised: Jun 14 2019 Eastern Daylight Time
Applications close: Jun 29 2019 11:55 PM Eastern Daylight Time




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Job No:
Posted: 6/15/2019
Application Due: 6/29/2019
Work Type: