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Part-time Scheduling Assistant

Employer
Stony Brook University
Location
Stony Brook, NY

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Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

DescriptionPosition Summary:At the Long Island State Veterans Home, our Scheduling Assistant is a valuable member of our team who provides administrative support and has the ability to interface with all levels of management throughout the LISVH. Qualified candidates will demonstrate superior communication and organization skills while adhering to our high standard of excellence. Under the direction of the Deputy Director of Nursing and Business Manager, duties of a Scheduling Assistant may include the following, but are not limited to:
  • Coordinate and post monthly time schedules as requested for each nursing unit in accordance with policies and procedures of the department. This involves scheduling all nursing unit employees.
  • Provide schedules for new staff as directed.
  • Record all status changes on daily staffing sheet and master schedule daily.
  • Maintain file and process time off requests, i.e. emergency leave, vacation days or personal days off on a daily basis. Serves as central control for all "call in" notifications from staff and assures that replacement staff is obtained as directed.
  • Enter into computer the employees information relating to schedule changes daily.
  • Schedule CNA's as needed to transport resident to appointments or for special trips.
  • Schedule staff and keep records of MOT and VOT dates on a daily basis. Maintain and post current MOT and VOT roster as requested.
  • Direct employees to appropriate personnel for payroll and time and attendance information.
  • Responsible for central distribution of all Nursing Department payroll checks and direct deposit slip as assigned.
  • Participate in maintaining computerized data and performing other administrative tasks for managerial staff.
  • Follow up with Employee Health and Time and Attendance regarding employee status as directed.
  • Reconcile Timecards.
Working Conditions:Working conditions may involve exposure to infectious disease, blood, body fluids and/or tissue as well as other unpleasant elements such as accidents, injuries and illness. May be exposed to and be required to handle varying unpredictable, emergency and crisis situations. Occasionally subjected to irregular hours and pressure due to multiple calls and inquiries. Required Qualifications:Associates Degree. In lieu of degree, a high school diploma and two years of relevant full-time administrative experience. Proficiency in Microsoft Office Suite. Ability to multitask in a fast-paced environment and handle variable crisis situations. Preferred Qualifications:Scheduling experience. Experience utilizing Kronos System or equivalent online scheduling software. Experience working in a healthcare facility. Special Notes: The Long Island State Veterans Home is a tobacco-free environment. Tobacco is strictly prohibited anywhere on our 25-acre campus, including parking lots and outdoor areas on the premises.  The LISVH is a 24/7 skilled nursing facility. As such, all positions are subject to changes in pass days and shifts as necessary to meet the operating needs of the facility.
The selected candidate must successfully clear a background investigation. Prior to start date, the selected candidate must meet the following requirements: Successfully complete pre-employment physical examination and obtain medical clearance from the Long Island State Veterans Home Employee Health Department, clear a background investigation, submit three (3) written references, and provide a copy of the required license(s)/certificate(s). Please be advised that failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer. The Long Island State Veterans Home, located on the campus of Stony Brook University, is a 350-bed skilled nursing facility with a 40-slot Adult Day Health Care Program dedicated to the care of honorably discharged Veterans of the United States Armed Forces, their spouses and Gold Star parents. Join an organization whose people make a difference every day and where commitment, compassion, initiative and leadership are recognized and rewarded. We care for America's heroes every day. Stony Brook University is an Affirmative Action/Equal Opportunity employer. We are committed to the creation of a diverse and inclusive campus climate. We encourage protected veterans, individuals with disabilities, women and minorities to apply. IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE UNIVERSITY HUMAN RESOURCE SERVICES DEPARTMENT AT (631) 632-6161 OR THE UNIVERSITY HOSPITAL HUMAN RESOURCES DEPARTMENT AT (631) 444-4700. IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING(631) 632-6350. IT CAN ALSO BE VIEWED ON-LINE AT THE UNIVERSITY POLICE WEBSITE AT http://www.stonybrook.edu/police.

Job Field: Nursing
Primary Location: US-NY-Stony Brook
Schedule: Part-time
Shift: Variable
Posting Start Date: Jun 14, 2019
Posting End Date: Jun 28, 2019, 10:59:00 PM

Organization

In a little more than 50 years, Stony Brook has established itself as one of America’s most dynamic public universities, an essential part of the region’s economy, and a center of cultural excellence.

Nobel laureates, Guggenheim fellows, and MacArthur grant winners teach on our campus, making it a magnet for outstanding students. Stony Brook has been ranked in the top 1 percent of all universities worldwide by the stonyLondon Times Higher Education—QS World University Rankings. U.S. News & World Report ranks Stony Brook among the top 100 best national universities. A member of the elite Association of American Universities, Stony Brook is among the 62 best research institutions in North America. Stony Brook faculty are leaders in significant national and worldwide projects, including the reconstruction of Iraq’s public health systems and museums, the management of the national parks of Madagascar,

 

and uncovering the causes of lobster mortality in Long Island Sound.

The entrepreneurial energy and economic strength of the University bring a combined benefit of $4.7 billion to the economy of Long Island. Stony Brook has a remarkable record of fruitful collaboration with private enterprise. The only university in New York State to have two Centers of Excellence, in biotechnology and wireless technology, Stony Brook has promoted the launch of 44 companies through its high-technology incubators.

Stony Brook University Medical Center is home to Suffolk County's only tertiary care hospital, with nearly half a million patient visits each year. Stony Brook University Health Sciences Center comprises the Schools of Dental Medicine, Health Technology and Management, Medicine, Nursing, and Social Welfare, and the Graduate Program in Public Health. The Long Island State Veterans Home is operated by Stony Brook University’s Health Sciences Center, and serves as a site for the education and training of long-term care and geriatric health care professionals.

Stony Brook’s Staller Center is Suffolk County’s leading arts venue. A richStony Brook 1 program of theater, dance, classical music, and popular entertainment make Staller a vibrant attraction throughout the year. The Center hosts masterclasses and concerts by the world-renowned Emerson String Quartet, resident faculty at the University, and the spring Chamber Music Festival.

Each summer, the Stony Brook Film Festival brings leading and emerging filmmakers and fans to the campus.
One of America’s most diverse universities, Stony Brook celebrates the rich heritage of immigrant New York at the Charles B. Wang Center celebrating Asian and Asian American cultures. A second site, in the heart of Manhattan, connects the University to the world’s greatest city.

Stony Brook is an engine of invention, creativity, and opportunity that has become a national model and a resource for the world.

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