Posting Details

Posting Information

Vacancy Type NC Cooperative Extension Is Internal Transfer Only No Job Type Full-Time - Permanent Time-Limited Appointment Length No If Yes, Appointment Length Title COSS County Administrative Assistant Working Title COSS County Administrative Assistant Salary Range $31,200 - $42,422 Anticipated Hiring Range Minimum $31,200 commensurate with experience and education Position Number SE-00002668-0619 Work Schedule Monday - Friday business hours, (occasional evenings and weekends as requested). Full Time Equivalent (FTE) 1.0 Department 117803 - Southeast District - Carteret Department NCCE Carteret County Center Job City & State Morehead City, NC Primary Function of Organizational Unit

North Carolina Cooperative Extension gives our residents easy access to the resources and expertise of NC State University and NC A&T State University. Through educational programs, publications, and events, North Carolina Cooperative Extension field faculty deliver unbiased, research-based information to North Carolina citizens. Our mission is to partner with communities to deliver education and technology that enrich the lives, land and economy of North Carolinians. The County Extension Administrative Assistant is a member of the staff of North Carolina Cooperative Extension at the county level.

Carteret County is located in the southeastern portion of North Carolina, north of Onslow County (Jacksonville) and east of Craven County (New Bern). Some towns familiar to most include Emerald Isle, Atlantic Beach, Beaufort, Harkers Island and Morehead City. We enjoy a fluctuating population that ranges from about 70,000 full time residents to about 400,000 tourists depending on the week of the year.

For more information on Carteret County, you may visit their website at http://www.carteretcountync.gov.

Essential Job Duties

The County Administrative Assistant is a member of the staff of the North Carolina Cooperative Extension (NCCE). The County Administrative Assistant’s primary responsibility is to provide support to the County Extension Director and other staff as assigned. The County Administrative Assistant cooperates with colleagues in the NCCE and county leaders in performing assigned responsibilities. The performance of assigned responsibility is governed by the philosophy, objectives, policies, and procedures of the NCCE.

Other Work/Responsibilities

The County Administrative Assistant position provides office support and leadership, under supervision, to the Extension staff and does related work as required to support educational programs in a variety of areas.

The successful candidate will assist with and monitor the budget, pay bills, maintain records, and create educational materials. This position provides administrative support for the County Extension Director. Major responsibilities include answering the phones and directing calls to the correct person and to assist walk-in clients by directing them to the proper person to assist them as well.

Minimum Experience/Education

Graduation from high school and two years of related experience; or graduation from a two-year secretarial science or business administration program and one year related experience

Departmental Required Skills

Mastery of computer applications is required including Word, and Excel, and must have a willingness to learn new relevant software programs as they become essential.

Must be highly motivated and have strong organizational skills and the ability to prioritize.

Should possess strong written and oral communication skills.

Must be able to maintain confidentiality, especially as it relates to personnel issues.

Must have effective time management skills and have proficient writing and oral skills.

Preferred Experience, Skills, Training/Education

An Associate’s Degree in a business related field and office experience is preferred.

Accounting experience preferred including budget monitoring and analysis and accounting process skills.

Customer service skills and the ability to interface with other agencies.

Human resource skills to assist with interview, hire and training processes.

Required License or Certification

Valid driver’s license and reliable, personal transportation required.

In order to operate a state vehicle, a valid NC driver’s license is required within 60 days of hire and must be maintained.

Special Instructions Job Open Date 06/14/2019 Must Be Open Until

Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time. 06/21/2019 Is this position partially or fully funded on ARRA stimulus monies? No Proposed Hire Date AA/EOE

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at www.wes.org or equivalent service. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you learn of this opportunity?
   • NCSU Website
   • NCSU Executive Search Services
   • Monster.com
   • CareerBuilder.com
   • InsideHigherEd.com
   • HigherEdJobs.com
   • Other Online Job Board
   • Carolina Job Finder / Employment Guide
   • Job / Career Fair
   • The Chronicle of Higher Education
   • Professional Journal
   • Print Advertisement (Newspaper / Periodical)
   • Professional Organization
   • Higher Education Recruitment Consortium (HERC)
   • Direct Contact from NCSU HR Representative / Recruiter
   • NCSU Employee Referral
   • Social Media (LinkedIn, Twitter, Facebook, Other)
   • Other
2. * Are you able to work occasional weekends and evenings sometimes on short notice?

   (Open Ended Question)

3. * Do you have a valid NC Driver's license or the ability to obtain one within 60 days of your start date?
   • Yes
   • No
4. * Do you have administrative experience such as providing office support, scheduling, and composition of correspondence?
   • Yes
   • No

Application Materials Required Required Documents

1. Resume
2. Contact Information for References

Optional Documents

1. Cover Letter