Job Title: Administrative Assistant - Phoenix Campus
Location: PHX - Occupational Therapy
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 604419
Workplace Culture

NAU is a community devoted to student success and sustained by an unshakable commitment to our shared mission, vision, and values. We—faculty, staff, and administrators—thrive by combining our efforts and working side by side to further NAU’s culture of excellence.

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This position is located at the Phoenix Biomedical Campus, located in downtown Phoenix, near Van Buren and 5th Street.

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The Administrative Assistant will perform assignments requiring initiative, attention to detail, excellent communication skills, and independent judgement. This position heavily applies skills with Microsoft Word, Excel and Outlook, as well as experience with Adobe Acrobat to daily activities. The successful incumbent will have experience with accounting/budgeting skills as may be found with experience in bookkeeping or as a payroll specialist. (NOTE: This job does not include payroll responsibilities.) The schedule of the incumbent is Monday through Friday, 8:00-5:00. Occasional weekends and evenings may be required. The schedule may change with notice depending upon the needs of the department.

Job Duties:

• Serve as primary recipient of written and verbal questions from prospective students.
• Arrange for travel of faculty and students, including payment of expenses, reimbursements, as may be needed, and internal transfer of funds.
• Post topics twice per week on social media, including but not limited to Facebook, Twitter and Snapchat.
• Monitor inventory of equipment and supplies; purchasing replacement or new items as authorized.
• Process accounts payable.
• Reconcile financial records.
• Schedule class and meeting rooms and conferencing equipment.
• Provide direction to student workers.
• Manage the storage and retention of department documents.
• Arrange for facility repairs.
• Lead tours and support student recruitment activities.
• Assist with maintenance of website.
• Take minutes of meetings.
• Prepare reports.

NAU is currently engaged in an Organizational Growth and Effectiveness Initiative, which focuses on positioning the University for future success of its operational practices. As a result, some aspects of this position may be subject to change, such as, but not limited to: duties, titles, reporting structure, etc.

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• Four years of increasingly responsible office/administrative experience; OR,
• Any equivalent combination of experience, training and/or education.

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• Experience in positions requiring attention to detail and organization
• Experience with maintaining/monitoring of inventory
• Experience in communication with diverse populations
• Experience in preparation of flyers, brochures and other similar publications

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• Knowledge of standard office policies and procedures
• Skill in English composition, grammar, spelling and punctuation
• Knowledge of basic accounting/budgeting procedures as may be demonstrated with experience as a bookkeeper or payroll specialist
• Familiar with social media outlets, e.g., Facebook, Twitter and Snapchat
• Advanced skills with Microsoft Office applications of Word (including mail merge and form development), Excel (including pivot tables and report design) and Outlook (including scheduling and file storage)
• Skill with Adobe Acrobat (converting documents and form development) and Adobe Photoshop Elements (basic updates)

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Northern Arizona University requires satisfactory results for the following: a criminal background investigation, an employment history verification and a degree verification (in some cases) prior to employment. You may also be required to complete a fingerprint background check.

Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States.

Finally, each year the Northern Arizona University Police Department releases an annual security report. The report is a result of the federal law known as the Clery Act and contains policy statements that address the school’s policies, procedures and programs concerning safety and security including policies for responding to emergency situations and sexual offenses. The report contains three years of data for Clery reportable crime statistics for the campus along with the most current year’s Fire Safety Report, which includes policy statements and fire statistics for Flagstaff on-campus student housing.

The report may be viewed at nau.edu/clery or by visiting the NAUPD website. A printed copy of the report is available upon request by contacting the NAU Police Department, Records Department at (928)523-8884 or by visiting the department at Building 98A on the NAU Mountain Campus.

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This position's pay grade is 33. The salary range for this paygrade can be found on the CLS Grade Schedule.

**The starting salary will be determined by the qualifications of the selected applicant balanced with departmental budget availability, internal salary equity considerations, and available market information.

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This position is non-exempt under the Fair Labor Standards Act (FLSA). The incumbent is eligible for overtime pay or compensatory time according to University policy. Further, the employee must submit timesheets that accurately reflect all hours worked.

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This is a Classified Staff (CLS) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System; paid vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available at https://in.nau.edu/Human-Resources/Benefits/ Classified Staff employees are in a probationary status for their first six months at NAU.

NAU is a tobacco and smoke-free campus.

Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees are eligible for benefits on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. Additionally, new employees will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 6 months after the new employee's start date. More information is available at: https://in.nau.edu/human-resources/eligibility-enrollment/

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Your career at Northern Arizona University includes the opportunity for professional development. New employee on-boarding training includes courses to be completed within the first 30 days (https://in.nau.edu/Human-Resources/Required/). If your position includes the supervision of a benefit-eligible employee, we offer the NAU Supervisors Academy for you to complete within your first 2 years. In addition to the development classes offered in-person, every NAU employee receives a free subscription to Lynda.com. From this site you can access more than 1,400 training videos on a broad range of subjects, including business skills, photography, music and video, home computing, and web design and development.

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Open until further notice.

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To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on line at https://in.nau.edu/human-resources/ or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process please contact the Office of Equity and Access at: 928-523-3312/TDD - 928-523-1006 or PO Box 4083, Flagstaff AZ 86011.

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Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.

EEO is the Law Poster and Supplements

NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.

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