Clerical Assistant (Categorical)
Posting DetailsPosition Information Link to job brochure:Classification TitleClerical AssistantJob Category:Classified StaffJob Open Date:06/13/2019Job Close Date:Initial Screening Date07/08/2019Position ID:P0015070Job Open ID:8119Position Title:Clerical Assistant (Categorical)Location10-Irvine Valley CollegeDepartmentStudent Health Center (IVC-024-094)Term:12 Months/YearSalary Schedule Link:Click Here for Current Salary SchedulePay Basis:MonthlyPay Range:113 - Step 1 = $3,285 per month (salary placement in the salary range will be based upon comparable experience and qualifications; increases are given annually thereafter up to highest step)% of Range:100%Hours per week:40Work ScheduleM-F 8am – 430pm some evenings required, schedule may change based on needs of the department (Please note, the District will observe an alternative 4/10 work schedule from the week of May 27, 2019 through the week of August 9, 2019, exceptions may apply)Receives Benefits: YesClassification Benefits:
The District offers a comprehensive package of insurance benefits to eligible employees, which includes medical and dental insurance, a vision-care plan, life insurance and dependent life coverage, accidental death and dismemberment coverage, and a long-term disability income-protection plan. All premiums are fully paid by the District. Mandatory retirement incentive is with California Public Employees Retirement System (CalPERS).Position-Specific Benefits:Additional Position Information:Permanent link to postinghttp://jobs.socccd.edu/postings/9951 Additional Information Summary Description:
LOCATION: VETERANS SERVICES CENTER
Under supervision from assigned supervisory or management staff, performs a variety of clerical and administrative office support functions and duties of a general or specialized nature in support of the assigned grant funded program; maintains a variety of files and records; and provides information and assistance to students, faculty, staff, and the general public. May receive technical training and work direction from an academic bargaining unit program supervisor, an executive assistant, or an administrative assistant.
This classification is distinguished from similar classifications in that the position assigned to this class is categorically funded, not financed by District funds. The incumbent works with students and faculty to implement the activities of a grant program. Duties include assisting faculty and classified staff by performing administrative support and clerical functions that further the goals of the grant program and support division-wide activities and duties. Incumbents at this level typically receive instruction or assistance as new or unusual situations arise, and need to learn the operating procedures and policies of the work unit.Representative Duties:
The duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Please see Job Duties for details.Knowledge of:
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
Basic principles of business letter writing and basic report preparation.
Principles and practices used to establish and maintain files and information retrieval systems.
Principles, practices, and procedures of basic fiscal, statistical, and administrative record keeping.
Basic principles and techniques used in public relations including methods and techniques of proper receptionist and telephone etiquette.
Basic mathematical concepts.
Work organization principles and practices.
English usage, grammar, spelling, punctuation, and vocabulary.
Learn and understand the organization and operation of the assigned program area as necessary to assume assigned responsibilities. Learn, understand, interpret, and apply general administrative and office policies and procedures. Learn the methods and standards used in processing College paperwork. Perform a variety of office support and clerical duties and activities of a general and specialized nature for an assigned office. Respond to requests and inquiries from students, staff, or the public; effectively present information in person or on the telephone to students, staff or the public. Use sound judgment in recognizing scope of authority. Type or enter data at a speed necessary for successful job performance. Compile and organize data and information. Maintain filing systems. Exercise good judgment in maintaining information, records, and reports. Plan and organize work to meet schedules and changing deadlines. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Adapt to changing technologies and learn functionality of new equipment and systems. Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person. Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work.Education and Experience Guidelines:
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.Education/Training:
Equivalent to the completion of the twelfth grade.Experience:
Two years of general clerical or office experience preferably involving extensive public contact.License or Certificate:
A valid California driver’s license and proof of insurability may be required for some positions to drive a District or personal vehicle to attend meetings or pick up/deliver documents or other materials.Conditions of Employment:
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.Work Environment:
Work is performed primarily in a standard office setting, typically at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff, and others.Physical Demands:
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; and may occasionally travel to other offices or locations to attend meetings or to pick up or deliver materials. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction.Additional Position Information:Additional Classification Information:Position Specific Benefits:Job Duties Job Duties Duties and Responsibilities
Serve as receptionist for assigned grant funded program; receive office and telephone callers; provide material and information in response to requests for information related to program; convey telephone messages; refer callers to appropriate staff for further assistance as needed.Job Duties Duties and Responsibilities
Verify and review materials, applications, records, files, and reports for completeness and conformance with established regulations and procedures; apply applicable policies and procedures in determining completeness of applications, records, files, and reports; collect and process appropriate information.Job Duties Duties and Responsibilities
Type, word process, and proofread a variety of documents and forms including general correspondence, agendas, reports, and memoranda from rough draft, recordings, or verbal instruction; disseminate information as appropriate.Job Duties Duties and Responsibilities
Maintain accurate and up-to-date files and records for assigned program; develop and monitor various logs, accounts, and files for current and accurate information; verify accuracy of information, researching discrepancies and recording information; organize and maintain filing systems.Job Duties Duties and Responsibilities
Perform a variety of routine clerical accounting duties and responsibilities involved in financial record keeping and reporting for assigned area; maintain a variety of accounting records, logs, and files; compile information and data for statistical and financial reports; check and tabulate data.Job Duties Duties and Responsibilities
Receive, sort, and distribute incoming and outgoing correspondence.Job Duties Duties and Responsibilities
Provide program information to students and faculty; assist in preparing program materials; receive, sort, and deliver materials.Job Duties Duties and Responsibilities
May prepare a variety of documents for publications and marketing pieces including brochures, flyers, event programs, and related materials.Job Duties Duties and Responsibilities
Maintain office supplies and inventories; order, receive, and maintain office supplies and equipment; prepare and deliver requisitions, purchase orders, and work order formsJob Duties Duties and Responsibilities
Maintain calendar of activities, meetings, and various events for assigned staff; coordinates activities with others.Job Duties Duties and Responsibilities
Schedule and prepare for a variety of meetings; prepare and distribute agendas; make arrangements for facility usage; attend meetings related to assigned program; take and prepare minutes as assigned; disseminate information as appropriate.Job Duties Duties and Responsibilities
Utilize various computer applications and software packages; maintain and generate reports from a database or network system.Job Duties Duties and Responsibilities
Operate office equipment including computer equipment, typewriter, calculator, copier, and facsimile machine.Job Duties Duties and Responsibilities
Provide back up clerical support to other staff within the assigned area.Job Duties Duties and Responsibilities
Perform related duties as required.Documents Needed for ApplyingRequired Documents
- Resume / CV
- Other Doc
Required fields are indicated with an asterisk (*).
- * Have you been terminated from employment and/or released from probation at the South Orange County Community College District (SOCCCD)?
- * If yes, please provide details.
(Open Ended Question)
- * Do you possess working knowledge of veterans benefits and support services, and/or experience working in a Veterans Service Center?