Posting Details

Position Information

Job Title Assistant Director, Center for College Readiness Department Glasscock School of Continuing Studies Full Time/Part Time Full-Time Requisition Number S19668 Open Date 06/12/2019 Close Date 07/12/2019 Salary Information

$43,300 – $57,400

Work Schedule

Monday through Friday, 8 a.m. to 5 p.m. with an hour for lunch.

Benefits Eligible Yes Eligible for Overtime No Position Summary

Since 1967, the Glasscock School of Continuing Studies has provided high-quality educational opportunities to our ever-changing community. In 1994, in service to this vision, the school established a department of teacher professional development. In 2011 the school created the Center for College Readiness which better encompasses the full scope of the school’s work and impact in this field. Historically training Pre-AP and AP teachers and then in 2005 expanding to include IB teachers and administrators, we are advocates of coursework that is rigorous and prepares students for post-secondary education. Our programming centers on innovative strategies and content to increase the college readiness of students.

The Assistant Director will manage communications and the operations for Center for College Readiness programs in the Glasscock School of Continuing Studies. This includes, but is not limited to, development, communications and operations responsibilities for the Advanced Placement (AP) Summer Institute, International Baccalaureate (IB) Diploma, student programming and new educator and student new initiative. Duties require extensive interaction with consultants, multiple Rice departments, the College Board and IB Americas in ensuring program logistics go smoothly. The Assistant Director works closely with the marketing department in planning and managing activities and promotions.

The ideal candidate will be familiar with Pre-AP, AP and IB programs and have worked in a secondary school setting. The ideal candidate has developed and implemented professional development programs at either the campus or district level.

Education Required Bachelor's Degree Major/Discipline Substitution for Education Requirement

Experience may not be substituted for the education requirement.

Education Preferred

Advanced degree.

Experience Required 3 years Type of Experience

Related experience developing, coordinating, managing or administering programs or other closely related experience.

Substitution for Experience Requirement

Education may not be substituted for the experience requirement.

Experience Preferred

Experience developing, coordinating, managing or administering educational programs for secondary teachers and/or students.

License/Certification Required License/Certification Preferred Skills Required

- Ability to develop and initiate new strategies
- Advanced problem solving skills
- Strong verbal and written communications skills
- Ability to work well under pressure and manage projects simultaneously
- Strong organizational and time management skills
- Advanced knowledge of Microsoft Office suite
- Strong data analysis skills
- Ability to work independently and as part of a team to meet expected deadlines and schedules
- Adept at problem solving, creating contingency plans and handling issues when necessary
- Strong client service orientation and attention to detail
- Ability to develop complex or multiple program partnerships and funding sources
- Ability to oversee and direct staff
- Knowledge of managing budgets and developing financial plans

Skills Preferred

- Excellent record-keeping skills
- Ability to maintain confidentiality of information
- Excellent judgment and a sound sense of professional ethics
- Ability to set priorities, follow through on multiple tasks, and meet strict deadlines with minimum supervision
- Must be able to interact and collaborate with staff and gain their trust and confidence

Internal / External Contacts

Internal:
- Frequent contact with Rice faculty and staff
- Frequent contact with Rice student employees and summer AP staff
- Occasional contact with Rice police

External:
- Frequent and close contact with institute speakers, and participant contact before, during, and after the program

Physical Demands

- May need to lift 20 lbs boxes on occasion during programs, events, conferences, etc.
- Requires working at a computer for extended periods (up to eight hours per day)

Working Conditions

Must be able to work several weekends throughout the year and travel two to three times a year.

Security Sensitive Yes Special Instructions to Applicants Quick Link for Posting http://jobs.rice.edu/postings/19983 Job Duties

Job Duty Name Essential Functions Description of Job Duty

- Administers program operations, ensuring efficient, effective and productive operations
- Creates and implements plans to achieve program objectives and mission
- Interprets, implements, and ensures compliance with policies and regulations and recommends changes to procedures and processes
- Analyzes data, identifies trends, develops reports and recommends and implements changes to improve alignment with institutional mission and goals
- Creates and implements outreach plans that may include relationship development, communications, event and conference management
- Provides support in developing relationships with internal and external entities
- May assist with fundraising activities
- Creates budget plans, monitors and approves expenditures, develops reports, conducts analyses and manages and maintains financial records
- For academic programs, may be responsible for graduate student recruitment and admissions, student records, curriculum support, coordinating the accreditation process, managing scholarships and fellowships, and monitoring student progress
- May supervise small staff (up to three full time staff)
- Performs all other duties as assigned

Job Duties

Job Duty Name Additional Information Description of Job Duty

Program & Course Management
- Manages communications and operations for Center for College Readiness programs, which include Advanced Placement (AP) Summer Institute, International Baccalaureate (IB) Diploma, student programming and new educator and student new initiative
- Manages instructor and participant communications for AP, IB, college counseling and college readiness programs in the Center for College Readiness
- Serves as a point of contact for prospective and enrolled students and program faculty
- Ensures program courses run smoothly by assisting in the planning and managing program logistics (AV, catering, class materials, space, etc.) and troubleshooting issues
- Manages program evaluations
- Researches, designs, plans, and implements new courses and programs
- Provides assistance in the development of curriculum
- Creates course schedules
- Creates and implements program improvement plans
- Facilitates the enrollment process
- Maintains student record databases which include personal, academic, and financial information

Applicant Documents Required Documents

1. Cover Letter
2. Resume

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you have a bachelor's degree or higher?
   • Yes
   • No
2. * Do you have three or more years of related experience developing, coordinating, managing or administering programs or other closely related experience?
   • Yes
   • No
3. * Why do you believe you would be the ideal candidate for this position?

   (Open Ended Question)

4. * Please provide the salary or range that you would require or consider for this position.

   (Open Ended Question)