Office and Communications Coordinator, Career Development Office
Bard CollegeOffice and Communications Coordinator, Career Development OfficeThe Career Development Office (CDO) Office Coordinator must be able to work in a fast-paced office that is both student centered and special events driven. The ability to multitask while attending to the needs of students is critical. Much of the work requires maintaining three websites (Handshake and Career Development and BardWorks) along with assisting with maintaining and developing positive employer relations. This position will also be responsible for updating career handouts and online resources, along with social media. The ideal candidate must be able to keep track of the 90+ career events that CDO sponsors each academic year while managing the logistics (room reservations, fliers, publicity, and career handouts) of each event. The Office and Communications Coordinator will also manage a database of student outcomes and annual reports. This staff member must be able to maintain confidentiality.
This is a full-time, non-exempt, position for 35 hours per week. Typical schedule is 9a - 5p, Monday through Friday, with occasional weekend and evening work to cover events. Must be able to attend annual BardWorks events during the week-long Annandale-NYC program in January and three day-long Washington, D.C. event in the spring.
Essential Duties and Responsibilities:
- Manage online job board and employer database at https://bard.joinhandshake.com, which includes posting jobs, vetting all registering employers and advertising events.
- Cultivate relationships with local employers and act as point of contact for all employers and graduate schools who want to visit campus and reserve space and manage advertising for these events.
- Strategize student outreach programs and with work with CDO staff to create events which will successfully be received by students
- Manage CDO reception desk. Greet students, and schedule student appointments with career advisers, answer CDO’s telephone and manage our email account by responding to all inquiries in a timely fashion.
- Organize data for Job, Internship, and Graduate School Placement Reports by maintaining reports and tracking information; complete student uploads for all software systems.
- Manage logistical details for the annual BardWorks programs (NYC and D.C.) which includes: organizing committee meetings, keeping notes, making reservations (travel, food, lodging), contacting panelists, creating program materials (bios, schedule, website, name tags, etc.), marketing, recruitment and confirmation of all student participants
- Creation of handouts, managing resume submissions and scheduling CDO events for BardWorks.
- Support students for annual Fall Recruiting Consortium (FRC) and New York Recruiting Consortium by managing the collection of student resumes and the review process, organizing details and creating information sheets for the event.
- Support Career Exploration Road Trips, including creating promotional materials, taking RSVPs and communicating event details to participants.
- Supervise and coordinate student workers by delegating tasks and overseeing student payroll.
- Track and order office supplies.
- Perform additional duties as needed.
- Update CDO calendar online, track events, and create flyers and other advertising for CDO events.
- Publicize CDO events with students, faculty, staff, and others. Be able to create advertising strategy that includes promotional posters and digital marketing campaigns.
- Intergrating and advertising resources on fellowships and other opportunities to increase awareness.
- Successful candidate must be able to handle multiple projects at once, be highly organized, take initiative, work independently and possess strong time management skills.
- Candidate must have strong written and verbal communication skills and be able to work well with fast-paced team.
- Strong interpersonal skills are essential as this role interacts with students, parents, staff and employers.
- Must be proficient with Word, Excel and Google Suite; experience with other Google applications like Drive, Docs, and Sheets; experience with Adobe Suite, Canva, PhotoShop or other Graphic Software is a plus.
- Must have experience with website management and social media including: Facebook, especially creating events and posting to Facebook groups; LinkedIn; Twitter; and Instagram.
- One year of office experience required; two years preferred.
- Associate degree required, Bachelor degree preferred.
- Experience with Handshake or other CSM’s (Symplicity, GradLeaders, etc.) preferred.
- Candidate may occasionally need to lift boxes of up to 20 pounds and must be able to sit for long periods of time.
Bard College is an equal opportunity employer and we welcome applications from those who contribute to our diversity.