Grant Writer

Job description

Job location: Hyde Park Campus

Employment Type: Full-time
Posted data: 2019-06-13
Req: JR05409
Please make sure to read the job posting in its entirety as it reflects both the University roles and responsibilities, followed by the specific description.

Department86755 Research Computing Center

About the UnitThe University of Chicago Research Computing Center (RCC), a unit in the Office of Research and National Laboratories (RNL), provides high-end research computing resources to researchers at the University of Chicago. It is dedicated to enabling research by providing access to centrally managed High Performance Computing (HPC), storage, and visualization resources. These resources include hardware, software, high-level scientific and technical user support, and the education and training required to help researchers make full use of modern HPC technology and local and national supercomputing resources. The Office of Research and National Laboratories oversees the conduct of sponsored research, research program development, multi-institutional research institutes, national laboratory board, and contract management functions. RNL supports the development and coordination of research-related communications and educational programs at The University of Chicago. RNL oversees the management of two Department of Energy contracts for Argonne National Laboratory and Fermi National Accelerator Laboratory. When combined with the Lab R&D budgets, the office oversees approximately $1.4 billion in sponsored research. RNL works closely with individual scholars, departments, and divisions to encourage, seed, and coalesce research across the University, Argonne, and Fermilab campuses.

Job FamilyFinancial Management

Responsible for accounting, budgets and financial controls, payroll, purchasing, risk management, and treasury for the University. Sets financial strategy that impacts University functions such as grant awards, clinical research, and investments of capital.

Career Track and Job LevelGrant & Contract Administration

Coordinates pre-award and/or post-award activities relating to grant and contract proposals/funding within a department or unit. Pre-award activities may include researching funding opportunities, preparing applications, and editing administrative sections of proposals. Post-award activities include monthly expenditure review, payment processing, salary allocations, and providing account projections.

P2: Requires knowledge and experience in own discipline; still acquiring higher-level knowledge and skills. Builds knowledge of the organization, processes and customers. Solves a range of straightforward problems. Analyzes possible solutions using standard procedures. Receives a moderate level of guidance and direction.

Role ImpactIndividual Contributor

ResponsibilitiesThe job provides professional support for pre-award and/or post-award activities relating to grant and contract proposals and funding within a department or unit. Pre-award activities include research, preparing applications, and editing proposals. Post-award activities include compliance monitoring, payment processing, and salary allocations. Performs work with moderate guidance and utilizes knowledge of University and business drivers.

1) Seeks new avenues for funding and grant opportunities and ensures that notices of relevant opportunities are brought to faculty attention. Works with sponsors to draft proposal budgets in accordance with University needs, with a moderate level of guidance and direction., 2) Reviews all applications against University guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting. Responsible for all data entry and preparation of grant reports and trend analysis., 3) Handles straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing., 4) Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinates with other departments/units/divisions regarding multi investigator grants. Serves as department contact for annual audits and agency site visits., 5) Performs other related work as needed.

Unit-specific Responsibilities:

1) The Research Computing Center (RCC) is seeking a motivated and experienced Writer. This role first and foremost requires excellent writing and communication skills in order to write and edit grants and other complex documents. The Writer must also leverage skills in goal-oriented planning and organizational logistics to work effectively with diverse teams and lead project management for all RCC grants. This position requires someone who is dedicated to and excited about advancing the research enterprise of the University of Chicago.


2) Write and edit grant proposals to funding agencies. Ensure compliance of university and funding agency guidelines.

3) Support proposal development and submission for RCC grant proposals.

4) Work with RCC staff and faculty to identify funding opportunities and develop strong relationships with new and existing funders.

5) Execute project management techniques for complex, multi-investigator grants and projects. Provide superior customer service to faculty who work with the RCC.

6) Oversee administrative grants operations for the office, including both pre-award and post-award management. Develop and/or follow efficient workflow processes, tracking and reporting processes for RCC projects and activities.


7) Write and/or edit a variety of complex documents, including but not limited to reports to the deans, committee materials, internal memos, and the RCC annual report.

8) Coordinate RCC communications to faculty, announcements and mass mailings.

9) Coordinate the creation of targeted marketing assets, including social media.

10) Additional duties as assigned.

Unit-preferred Competencies:

1) Excellent interpersonal, verbal, written, and presentation skills.

2) Ability to manage multiple projects concurrently in a client-service environment.

3) Strong analytical, problem solving, and organizational skills.

4) Ability to work under pressure and tight timelines.

5) High degree of professionalism.

6) Attention to detail.

7) Proven ability to seek out, coordinate and appropriately disseminate information.

8) Ability to handle confidential information with utmost discretion.

9) Demonstrated administrative and coordination skills.

10) Ability to work effectively with a diverse population of staff, partners, faculty, and constituents.

11) Ability to work independently.

12) Occasional evening and weekend.

13) Ability to travel occasionally.

14) Knowledge of federal granting agency regulations preferred.


Education, Experience, and CertificationsMinimum requirements include a college or university degree in related field.

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Preferred Qualifications:


1) Master's degree

2) Ph.D.


1) Minimum of three years of progressively responsible experience working in a professional environment

2) Experience in grant proposal preparation and writing

Required Documents:

1) Cover letter

2) Resume

3) Writing Sample (2 pages maximum) that showcases the ability to communicate complex information clearly and concisely.

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application

FLSA StatusExempt

Pay FrequencyMonthly

Pay GradeDepends on Qualifications

Scheduled Weekly Hours37.5

Benefits EligibleYes

Drug Test RequiredNo

Health Screen RequiredNo

Motor Vehicle Record Inquiry RequiredNo

Posting Date2019-06-13-07:00

Remove from Posting On or Before2019-12-13-08:00

Posting StatementThe University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:  Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.




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Job No:
Posted: 6/14/2019
Application Due: 6/29/2019
Work Type: