Associate Registrar

Job description

Job location: Hyde Park Campus


Employment Type: Full-time
Posted data: 2019-06-13
Req: JR05405
Please make sure to read the job posting in its entirety as it reflects both the University roles and responsibilities, followed by the specific description.

Department42740 Smart Museum

About the UnitThe Smart Museum of Art at the University of Chicago (smartmuseum.uchicago.edu), located in one of the nation’s greatest cities for art and on the campus of one of the world’s leading research universities, opens the world through art and ideas. The Smart Museum is widely known for its ambitious exhibitions and programs; its collaborations with scholars and students have animated its collection both historically and conceptually. The Museum plays a central role in the University’s arts initiative, which has brought extraordinary new focus and energy to the arts on campus. At the same time, the Museum collaborates closely with other units on campus as well as institutions and scholars in the city and across the country. Its exhibition projects often arise from partnerships with other institutions and travel nationally and internationally. The Smart Museum is also deeply dedicated to engaging its surrounding communities through programming that offers visitors of all ages a transformative experience involving significant and often unexpected examples of artistic expression.

Job FamilyMuseum & Arts

Responsible for performance art and theater, as well as the care, management, and operations of University museums. Researches subjects related to museums and develops museum exhibitions. Organizes and performs music for University events. Provides artistic direction and scenery design and construction for the theatre, from auditions to stage production.

Career Track and Job LevelMuseum Registrar

Manages safe movement and storage of collections and archives related records and oversees the maintenance of storage areas. Participates in the development of related policies. Manages loans and/or accessioning/ deaccessioning.

P2: Requires knowledge and experience in own discipline; still acquiring higher-level knowledge and skills. Builds knowledge of the organization, processes and customers. Solves a range of straightforward problems. Analyzes possible solutions using standard procedures. Receives a moderate level of guidance and direction.

Role ImpactIndividual Contributor

ResponsibilitiesThe job coordinates the safe movement and maintains the storage of collections and archives. Maintains storage areas with moderate guidance. Supports the development and implementation of policies related to loans, accessioning, and deaccessioning.

1) With moderate guidance from others, implements procedures to ensure compliance with museum policies., 2) Analyzes and interprets loans, including preparing and reviewing loan budgets and contracts, shipping, and insurance., 3) Performs maintenance of storage areas, collection records and databases with a moderate level of guidance and direction., 4) Performs other related work as needed.

Unit-specific Responsibilities

1) The Smart Museum is seeking an experienced, collaborative Associate Registrar to support the museum’s outgoing loan and exhibition activity. Reporting to the Head Registrar, this is a key position in a dynamic museum environment that regularly collaborates and/or partners with institutions around the country and abroad. The successful applicant will be expected to provide a senior level of activity and input within the department.

2) As a public institution, the Smart believes in providing access to its collections, balancing our intention to share collections generously with a commitment safety and security of the works. Through its exhibition program the Smart is committed to ensuring that it enhances the life of both the academic and surrounding community. The successful applicant will be an enthusiastic partner whose work will support the Smart in these two foundational aspects of our work: providing access to collections through loans and exhibitions and supporting the voice of the museum through its ambitious exhibitions program.

Outgoing Loans

1) Coordinates outgoing loan activity for the collection, and as part of the Loan Team advises on the ability of works to travel. Coordinates the annual Art to Live With student loan program with the support of the Assistant Registrar.

2) Prepares, reviews, and manages fees, budgets, contracts, agreements, and facility reports.

3) Arranges shipping and insurance, supervises packing, issues receipts and condition reports.

4) Arranges and oversees matting, framing, mounting, and conservation as needed.

5) Coordinates, selects, and instructs/ debriefs courier activity, including acting as courier when required.

6) Creates, maintains, and archives related files.

Exhibitions

1) Manages registration aspects of the museum’s exhibition program, including on-site/traveling, and national/international exhibitions.

2) Responsible for maintaining standardized exhibition planning processes, documents, and archives.

3) Maintains complete and accurate records in the Museum’s database (The Museum System).

4) Prepares and manages loan agreements, monitors loan deadlines, and initiates renewal and addendums as needed.

5) Prepares, reviews, and tracks related budgets in collaboration with the Exhibitions Coordinator.

6) Arranges exhibition related shipping and insurance, supervises unpacking and packing, issues receipts and condition reports.

7) Arranges and oversees matting, framing, mounting, and conservation as needed.

8) Supervises exhibition installation and deinstallation in conjunction with curators and exhibition staff.

9) Acts as a courier for traveling exhibitions and/or assigns and oversees courier duties.

Other

1) In tandem with the registration team, cross-trains and assists with permanent collection management and other registration tasks as needed to ensure that overall registration functions of the museum operate well.

2) Supervises registration and related interns in collaboration with the Head Registrar.

3) Stays current in the field.

Unit preferred Competencies

1. Prior experience managing interns or volunteers.

2. Meticulous work habits and attention to detail; consistency in procedures and quality of effort in all areas of work.

3. Excellent organizational, interpersonal, and communication skills.

4. Demonstrated ability to prioritize tasks and to meet competing deadlines in a fast-paced, deadline-driven environment.

5. Ability to represent the museum in a professional manner to donors, lenders, professional colleagues, and all university constituencies.

Education, Experience, and CertificationsMinimum requirements include a college or university degree in related field.

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Preferred Qualifications

Education

1) Bachelor’s degree, preferably in art history or closely related subject. Master’s degree and/or Museum Studies degree/certificate

Experience

1) 6+ years previous work experience in a museum registration office required. Management experience

2) Experience with domestic and international exhibition, loan management, and shipping required, including experience acting as a courier with artwork.

3) Knowledge of museum standards regarding the care and handling of art and knowledge of legal and ethical issues surrounding a museum art collection.

4) Strong computer skills and previous work with relational databases to manage loans and exhibitions required, previous work experience with The Museum System (TMS).

5) Ability to travel and work outside regular business hours.

6) Strong computer skills and familiarity with relational databases required, previous work experience with The Museum System (TMS).

7) Knowledge of museum standards regarding the care and handling of art and knowledge of legal and ethical issues surrounding a museum art collection.

8) Ability to travel and work outside regular business hours.

9) Meticulous work habits and attention to detail; consistency in procedures and quality of effort in all areas of work.

10) Excellent organizational, interpersonal, and communication skills.

11) Demonstrated ability to prioritize tasks and to meet competing deadlines in a fast-paced, deadline-driven environment.

12) Ability to represent the museum in a professional manner to donors, lenders, professional colleagues, and all university constituencies.

Required Documents

1. Resume

2. Cover letter

3. A short CV listing recent exhibition and loan projects managed

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.

FLSA StatusExempt

Pay FrequencyMonthly

Pay GradeDepends on Qualifications

Scheduled Weekly Hours37.5

Benefits EligibleYes

Drug Test RequiredNo

Health Screen RequiredNo

Motor Vehicle Record Inquiry RequiredNo

Posting Date2019-06-13-07:00

Remove from Posting On or Before2019-12-13-08:00

Posting StatementThe University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:  http://securityreport.uchicago.edu.  Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

 

 

 

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Job No:
Posted: 6/14/2019
Application Due: 6/29/2019
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