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Executive Assistant

Employer
University of North Carolina at Wilmington
Location
Wilmington, NC

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Job Details

Posting Details

Posting Details

Vacancy Number S00978 Working Title Executive Assistant Career Band Title Executive Assistant Location of Workplace Main UNCW Campus Competency Level Contributing Brief Summary of Work for this Position

The Executive Assistant serves as administrative support for the Office of Teacher Education and Outreach in Watson College of Education. This position provides operational responsibilities of the Associate Dean, Directors of the Professional Development System, Office of Professional Experiences, and the Educational Laboratory. The Executive Assistant will independently:
Generate documents, reports, and data representations
Anticipate the needs of administrators based on schedules, upcoming meetings, and the changing environment of the University

Complete work tasks with the appropriate levels of discretion to protect sensitive and/or confidential information

Manage budgets to include supplemental pay, payment requests, and contracted services

Coordinate the work activities for other administrative support staff within the Office of Teacher Education and Outreach
Research and record information from external or internal resources for report generation and document creation

Provide support for planning of accreditation visits and assistance in document preparation

Provide general administrative support (calendar management, drafting/editing communications, creating spreadsheets, making travel arrangements, etc.

Provide support for event planning as needed in the office of Teacher Education and Outreach

Duties also include key control, inventory keeping, supervision of work study students and graduate assistants

The Executive Assistant will research, interpret, and analyze a variety of policies, procedures, and regulations in order to select the most appropriate course of action within specific procedural and operational guidelines.

N.C. Minimum Required Knowledge, Skills, & Abilities

High school diploma or equivalency and three years of progressively responsible administrative/office management experience;
or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Additional knowledge, skills, and abilities required to perform the essential functions of the position

Ability to track and monitor pertinent activities (program changes, critical correspondence) in an organized fashion to keep the office running efficiently

Ability to organize and adjust workload to handle multiple responsibilities

Ability to coordinate support staff in a complex office which manages all operations in a large administrative unit

Ability to identify and evaluate situations or problems to determine and implement appropriate courses of action

Ability to exercise judgment, tact, and discretion in dealing with a wide variety of administrators, faculty, staff, and members of the community

Ability to analyze, interpret, recommend, write and implement policy and procedural guidelines

Ability to research, compile and present information and numerical data

Proficiency in written and oral communication skills

Proficiency in the use of personal computer with multiple types of software programs, e.g. Microsoft Word, Excel and database systems; substantial knowledge of electronic calendaring programs e.g. Microsoft Outlook

Must have significant knowledge of other internal and external organizational units and agencies which interface with this office

Ability to embrace, learn, and adapt to new software and technologies

Knowledge of programs, policies, priorities, and commitments of the administrators it serves, and the operational structure

Preferred education, professional skills and experience

Fundamental knowledge and understanding of the organizational structure of an Institute of Higher Education

Certifications or licensure required to perform the essential functions of the position

N/A

Recruitment Range $39,000 - $41,258 NC Salary Grade Equivalency 62 Hours Per Week 1.0 (40 hours per week) Months Per Year 12 Months Work Days Monday-Friday Work Hours 8:00AM - 5:00PM Anticipated Ending Date if Time-Limited Position Number 6227 Job Posting Date 06/12/2019 Posting Close Date 06/26/2019 Special Instructions

PLEASE NOTE: Position will close at 11:59pm on the Posting Close Date stated in this posting. To receive full consideration, please be sure you have fully completed the entire application before you apply for this position. Failure to answer all required questions will cause the system to disqualify your application.

You will be required to attach a cover letter and resume to successfully apply for this position. To receive full consideration, please be sure you have completed the ‘Work History’ section of the application before you apply for this position.

For more info/to apply visit http://jobs.uncw.edu. Applications must be submitted through the online application system to be considered.

EEO Statement

The University of North Carolina at Wilmington is committed to and will provide equality of educational and employment opportunity for all persons regardless of race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs.

External Link to Posting http://jobs.uncw.edu/postings/14647 Applicant Documents Required Documents
  1. Resume
  2. Cover Letter
  3. List of 3 Professional References
Optional Documents
    Posting Specific Questions

    Required fields are indicated with an asterisk (*).

    1. * How did you learn about this opportunity?

      (Open Ended Question)

    Organization

    Read our Diversity Profile

    Our Mission 

    The University of North Carolina Wilmington is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its superb faculty and staff and consistently recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking. 

    UNCW, a public institution with nearly 16,000 students, offers an array of high-quality programs at the baccalaureate and graduate levels as well as doctoral programs in educational leadership, marine biology, nursing practice and psychology. UNCW also offers a number of distance learning options, including clinical research, an accelerated R.N.-to-B.S.N. program and an Executive MBA program, taught exclusively online and specifically structured for working professionals. The university operates extension sites in several regional counties.

    UNCW is recognized nationally as a military-friendly university and works closely with Coastal Carolina Community College, Marine Corps Base Camp Lejeune and Marine Corps Air Station New River to offer programs designed for military personnel and their families. UNCW is committed to providing resources to military-affiliated students transitioning into the university. The Office of Military Affairs coordinates a comprehensive program of support services for military-affiliated students and advocates for student veterans, active-duty personnel and dependents.

    The university takes a leadership role in the long-term growth of the region. UNCW actively supports economic development through advanced biotech research at its CREST Research Park and the Center for Innovation and Entrepreneurship, which works to identify and nurture high-growth, low-impact companies in southeastern North Carolina.

    Learn more about UNCW at www.uncw.edu.

    Student Profile

    Total enrollment 15,740
    *2016 fall semester reporting as of October  2016

    Undergraduate 13,914       

    Graduate 1,826

    UNCW is dedicated to offering a community rich in diversity and inclusion, global perspectives and enriching the quality of life through scholarly community engagement. The university has formed numerous partnerships that provide students with internships, volunteer opportunities and research experiences.

    As a long-time member of the President’s Higher Education Community Service Honor Roll and recipient of the Community Engagement Classification by the Carnegie Foundation for the Advancement of Teaching, UNCW is deeply committed to civic engagement. The university offers service-learning courses and philanthropic opportunities to faculty, staff and students.

    Faculty Profile

    UNCW employs 1,041 faculty (2016 fall semester reporting as of October 2016) in the College of Arts and Sciences, the College of Health and Human Services, the Cameron School of Business, the Center for Marine Science, the Graduate School, Randall Library and the Watson College of Education. A majority of faculty hold doctoral or other terminal degrees. 

    Learn more at www.uncw.edu/oira/data.html.

     

    UNCW Earns Top Rankings

    The Princeton Review
    The University of North Carolina Wilmington is a featured school on The Princeton Review’s list of “Best Southeastern Colleges 2017.”

    U.S. News & World Report
    UNCW has consistently had a prominent presence on the U.S. News list. The university is ranked 6th among public universities and 16th overall in the publication’s list of “Best Regional Universities in the South for 2017.”

    Kiplinger’s Personal Finance
    UNCW has been named a “Best College Value for 2017” by Kiplinger’s Personal Finance, ranking in the top 100 public universities.

    Fiske Guide to Colleges
    UNCW was selected for inclusion in the Fiske Guide to Colleges 2017, which highlights the nation’s “best and most interesting” colleges and universities.

    Military Times
    UNCW ranks 58th on a national list of “Best for Vets: Colleges 2017” by Military Times, an independent publication for members of the U.S. armed forces and their families. Among North Carolina colleges and universities, UNCW placed 3rd amid veteran-friendly colleges and universities.

    More information is available at www.uncw.edu/rankings.

    Diversity and Inclusion

    In the pursuit of excellence, the University of North Carolina Wilmington actively fosters, encourages and promotes inclusiveness, mutual respect, acceptance and open-mindedness among students, faculty, staff and the broader community. Diversity is an educational benefit that enhances the academic experience and fosters a free exchange of ideas from multiple perspectives.

    UNCW has been recognized for impressive gains in graduation rates nationally among four-year public universities from The Education Trust, having significantly improved six-year graduation rates among underrepresented minorities and reduced the gap between white and minority students over the past decade. That progress occurred even as average graduation rates improved for all students. 

    More information on our university-wide diversity efforts and support can be found at www.uncw.edu/diversity.

     

    Employment

    UNCW is committed to and will provide equality of educational and employment opportunity for all persons regardless of race, gender, gender identity, sex (such as marital status or pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, genetic information, political affiliation, veteran status or relationship to other university constituents, except where sex, age or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for state-funded employee benefit programs.

    For more information, visit www.uncw.edu/hr.

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