Office Assistant III - Career Development Services

Job description

Office Assistant III - Career Development Services

Job no: 492799
Position Type: Part-Time
Location: Elgin, IL
Experience Level: Entry-Level
Categories: Office Support
Role: Office Assistant III

About ECC:

Elgin Community College serves over 9,000 students at every stage of their educational journeys, including university transfer programs, career and technical education, continuing education classes, and adult basic education. As a community, we pride ourselves on nurturing a welcoming campus where every person—students, staff members, faculty members, and campus visitors—feels valued. The work of each ECC employee is central to the college’s mission, and as an employer, the college fosters a positive environment through professional challenges, excellent benefits, and opportunities for recognition and camaraderie.

Work Schedule:

Monday through Friday, 9 am - 2 pm

Rate of Pay:


FLSA Status:


Grant Funded:


Job Summary:

Performs essential clerical and general office duties.

Required Knowledge, Skills & Abilities:

  1. High school diploma or general education degree (GED); or equivalent combination of education and/or experience.
  2. Knowledge of Microsoft Office software (Word, Excel and Outlook) and use of the Internet.
  3. Keyboarding skills.

Desired Knowledge, Skills & Abilities:

1. Previous experience using databases, including enterprise-wide databases (e.g. Datatel).

Essential Duties:

  1. Perform a variety of general office and clerical duties, including, but not limited to:
  2. Compose, format and type routine correspondence, reports and other documents.
  3. Greet and assist office/department visitors.
  4. Answer and route telephone calls.
  5. Communicate with faculty and students regarding class cancellations.
  6. Enter and retrieve data and information from computer systems and software applications.
  7. Establish and maintain filing systems.
  8. Coordinate calendars, schedules, training, travel arrangements, meetings and other events.
  9. Order office supplies, including arranging for equipment maintenance.
  10. Use software for assignment and tracking purposes (e.g., key maintenance system).
  11. Maintain or process account records, accounts receivable or accounts payable. May monitor, reconcile or process transfers for budget accounts and monitor budget.

Other Duties:

  1. Orient, train or back up other clerical workers in the office or department.
  2. Assist faculty members and other employees with various clerical tasks (e.g. assembling materials for committee meetings).
  3. Perform other job-related duties as assigned which pertain to the job description.
  4. Ability to work a flexible schedule which includes days/evenings/weekends as needed by the department.

Physical Demands:

Sedentary (up to 10 lbs occasionally, sitting most of the time)

Visual Acuity:

Close visual acuity (e.g. computer, assembly)

Work Environment:

Quiet conditions

Environmental Conditions:

Typical office or administrative

Current SSECCA Union Member Information:

Elgin Community College Support Staff of Elgin Community College Association (SSECCA) members that apply by 06/24/2019 and meet the posted minimum qualifications will receive full consideration.

Equal Employment Opportunity Statement:

Elgin Community College does not discriminate, or tolerate discrimination, against any member of its community on the basis of race, color, national origin, ancestry, sex/gender/gender identity, age, religion, disability, pregnancy, veteran status, marital status, sexual orientation, or any other status protected by applicable federal, state or local law in matters of admissions, employment, or in any aspect of the educational programs or activities it offers.

In addition, Elgin Community College provides reasonable accommodations to qualified individuals with disabilities to ensure equal access and equal opportunities with regard to employment practices, educational opportunities, and programs and services. If you need a reasonable accommodation for any part of the application and hiring process, please notify the College’s EEO/AA Officer. Determinations on request for a reasonable accommodation will be made on a case-by-case basis.

Advertised: June 13, 2019 Central Daylight Time
Applications close:




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Job No:
Posted: 6/14/2019
Application Due: 8/9/2019
Work Type: