EVENTS & GUEST SERVICES MANAGER

Job no: 98951-AS
Work type: Staff-Full Time
Department:ATH/EVENT ADMINSTRTN/EVENT ADM
Location: Madison
Categories: Athletics

Position Summary:

Under the general supervision of the Assistant Athletic Director for Event Operations, serve as the Events and Guest Services Manager. Independently operate and carry out assigned responsibilities while working with the Deputy Athletic Director, Associate Athletic Director for Capital Projects, Assistant Athletic Director for Event Operations, and Director of External Engagement in overseeing and contributing to the efficient operation of the Athletic Department. Perform specialized services related to the planning/execution of large-scale events managed/hosted by the Athletic Department, participate in the development and implementation of capital projects, develop/negotiate/execute contracts, and work with senior administration from the Athletic Department, campus, Big Ten Conference, and external clients. The incumbent is expected to develop a thorough knowledge of campus policies as they relate to office functions and have the ability to exercise sound judgment in the interpretation and application of those policies, in particular, the University of Wisconsin-Madison Division of Intercollegiate Athletics policies governing use of facilities. In addition, the incumbent must possess an understanding of the university community as a unique setting for social education; have knowledge of and sensitivity to current student concerns and campus problems; and demonstrate sensitivity to multiculturalism and diversity issues. A flexible and non-traditional work schedule is required including the ability to work evenings, weekends, and holidays as needed.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

Bachelor's degree in Sports Management, Athletic Administration, or related fields is preferred.

Minimum Years and Type of Relevant Work Experience:

The most qualified applicants will bring the following:
* Minimum two (2) years of professional work experience in Intercollegiate/Professional athletics required
* Previous experience in athletics administration and large scale event planning for a collegiate or professional organization is preferred.
* Ability to represent the athletic department and the campus with sensitivity to customer concerns in the interpretation of athletic board requirements regarding facility use.
* Be able to develop and implement innovative approaches and solutions, work well independently and in teams, and be flexible to accepting new responsibilities.
* Ability to work/communicate effectively in a leadership role during high-pressure situations while handling multiple tasks simultaneously independent of direct supervision

Ideal candidates should demonstrate:
* Understanding of NCAA, Big Ten, and WCHA rules/regulations is preferred.
* Excellent organizational, communication, administrative, time/project management skills.
* Knowledge of Microsoft Office and industry specific (CAD, EMS, Social Tables) computer programs.
* Knowledge of crowd management, safety/security procedures, and disability accommodation services.

Department(s):

A428100-INTERCOLLEGIATE ATHLETICS/EVENT ADMINSTRTN/EVENT ADM

Work Type:

Full Time: 100%

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $43,871 ANNUAL (12 months)
Depending on Qualifications

Instructions to Applicants:

Conditions of Appointment: This is an Academic Staff appointment. Salary will be assigned within the appropriate range, commensurate with the candidate's qualifications and experience. An excellent benefits package is also included. Anticipated start date on or after July 1, 2019. Successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

To ensure full consideration, complete applications must be no later than 11:55 p.m. CDT, on the assured consideration date. To apply, please complete the online application and attach a cover letter referencing your qualifications and experience, a comprehensive resume as well as the current contact information for three professional references. All application materials will be reviewed by our search committee. Applicants selected to participate further in the selection process will be notified directly. All applicants will be notified once a final selection has been made and the search has been completed.

NOTE: Unless confidentiality is requested in your online application, information regarding the names of applicants must be released upon request. Finalists cannot be guaranteed confidentiality.

Special Note: UW-Madison conducts criminal background checks final candidate(s).

UW-Madison is an equal opportunity/affirmative action employer. We promote excellence through diversity and encourage all qualified individuals to apply.

Contact:

Molly Rae
mjr@athletics.wisc.edu
608-265-4138
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:

ASSOC ADMIN PRGM SPEC(R07FN)

Employment Class:

Academic Staff-Renewable

Job Number:

98951-AS

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://oed.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Jun 12 2019 Central Daylight Time
Applications Close: Jun 26 2019 11:55 PM Central Daylight Time