Research Accountant 1
- Employer
- Stanford University
- Location
- Stanford
View more
- Administrative Jobs
- Academic Affairs, Research Staff & Technicians, Institutional & Business Affairs, Business & Financial Management
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Research Accountant 1
Stanford University
Job Number: 83483
Job Description: Research Accountant 1
Job Family: Finance
Job Series: Research Accountant 1
Job Classification Code: 4471
Grade: G
Two-Year Fixed Term (There are two open positions)
Stanford University has changed the world, over and over again. We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career.
Research—the creation of new knowledge—is key to Stanford's educational mission. Stanford research has led to breakthrough remedies, devices, tools, and concepts, as well as 25 Nobel prizes for Stanford faculty. Among the inventions and discoveries that have resulted from Stanford research are MRI technology, DNA cloning, the Pill, heart transplantation, and digital music.
The Office of Research Administration (ORA), manages the administrative processes related to the entire lifecycle of sponsored research from proposal submission through award closeout. ORA submits nearly 3,300 new proposals annually and manages more than 5,500 active sponsored projects.
JOB PURPOSE:
Reporting to the Director, the Research Accountant will be a part of the Sponsored Receivables Management (SRM) team in Office of Research Administration (ORA). S/he will be responsible for reviewing Aging Report, collections of outstanding receivables, and payment applications for the various projects such as Sponsored, Clinical Trials, and Program Income/Service Centers and ensuring the Oracle Financials system and CRISP system (an auditable system that tracks all clinical trial events, industrial and non-industrial, expected payments and invoiceables) operate in an efficient and optimal manner in conjunction with the University policies, business processes and other University systems. This position will work closely with other team members in Office of Research Administration, including Billing, Collections, Pre-Award, Post-Award, various Departments, and Sponsors.
CORE DUTIES*:
- Review and interpret legal documents for financial terms and conditions including but not limited to billing requirements, reporting, and payment terms.
- Research and identify payments received. Batch and apply payments into Oracle, as requested.
- Review Aging report and follow up on the outstanding receivables balances by calling and/or corresponding via email to discover reasons for delay or rejection of payment. Enter the notes in ARC system with a detailed response, follow up action, and follow up date.
- Work collaboratively with Institutional Representatives, Department Financial Administrators, Billing and Collection Accountants to facilitate the timely and correct application of funds to the correct awards and compliance with sponsor's requirements and university's policies.
- Able to interpret the payment terms and reconcile the payments received and true collectables by working internally first before contacting the Sponsors.
- Able to work closely with Departments and reconcile variances for Clinical Trials between CRISP system and Oracle system, if required.
- Actively participate in testing of new systems and process improvement and provide feedback.
- Work closely with Closeout Accountants during the final award closeout to ensure the payments for outstanding receivables have been applied timely and accurately.
- Prepare and review supporting documents for various cash management reports, sponsor requests, and internal/external customers, if pertains to cash applications.
- Set up new customer numbers and add/update address and contact information.
- Review unclaimed cash report and identify the payments that belong to Sponsored Receivables Management (SRM).
- Review on account report and ensure the timely payment applications.
- Follow up on and research top offsets.
- Follow up on the payment discrepancies.
- Respond to collection status inquiries.
- Recommend write-off or other actions.
- Download the payments received from Wells Fargo, as needed.
- Interpret complex University and government policies. Serve as liaison between University, sponsors and department staff. Initiate meetings as needed to resolve issues with process partners, PI, departments, etc.
- Provide expertise and expert knowledge of grant and payment application procedures, university policies and sponsor regulations, serve as expert resource for department. Engage in analysis of existing systems and make recommendations for improvement and perform testing.
- Provide guidance and direction to junior staff on reviewing and interpreting complex agreements and applying payment application policy. Train and mentor junior level staff. Lead training sessions as appropriate.
* - Other duties may also be assigned
MINIMUM REQUIREMENTS:
Education & Experience:
Four-year college degree and three years of relevant experience or combination of education and relevant experience.
Knowledge, Skills and Abilities:
Certifications and Licenses:
None
PREFERRED QUALIFICATIONS
PHYSICAL REQUIREMENTS*:
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
WORKING CONDITIONS:
WORK STANDARDS:
Note: Not all unique aspects of the job are covered by this job description
LOCATION:
This position will be located in our new Stanford Redwood City campus which opened early 2019, and will be the workplace for approximately 2,700 staff whose jobs are important to supporting the university's mission. The campus brings departments together in a collaborative environment that reflects Stanford's culture and mission. The campus will offer amenities such as onsite cafes and a dining pavilion, a high-end fitness facility with an outdoor pool, and a child care center for Stanford families.
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Additional Information
- Schedule: Full-time
- Job Code: 4471
- Employee Status: Fixed-Term
- Grade: G
- Requisition ID: 83483
Job:
Location: Business Affairs, Redwood City, California, United States
Schedule:
Classification Level:
To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Organization
Change the world. And yourself.
Stanford University has changed the world, over and over again.
We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career.
At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment.
Stanford Facts at a Glance
Opened 1891
Student Enrollment
- Undergraduates: 6,980
- Graduates: 8,897
Campus
- 8,180 contiguous acres in six governmental jurisdictions
- Nearly 700 major buildings
- 97% of undergraduates live on campus
Research
- 5,300 externally sponsored projects
- $1.33 billion total budget
Faculty
- 2,043 faculty members
- 21 Nobel laureates are currently members of the Stanford community
- 5:1 student to faculty ratio
Stanford University is an Equal Employment Opportunity and Affirmative Action Employer and is committed to recruiting and hiring qualified women, minorities, protected veterans and persons with disabilities.
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