STAFF ASST, THEOLOGY & MEDICINE-DIVINITY
- Employer
- Duke University
- Location
- Durham
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support, Health & Medical Services
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
114304BR
Duke Entity
UNIVERSITY
Job Code
148 STAFF ASST
Job Description
OCCUPATIONAL SUMMARY
The Staff Assistant for Continuing Education of Duke Divinity School position is primarily responsible for supporting program staff and providing customer service for event operations of the Continuing Education team. This position reports to the Senior Director for Strategic Administration and Finance, and serves as a key member of a team that works collaboratively to create programs of excellence for the organization’s customers. WORK PERFORMED
Provide administrative assistance to the staff to support the accomplishment of program objectives and effective office management.
Act as first point of contact for inquiries from constituents including:
- Answer telephone/email, take messages, and screen calls.
- Reply to questions in accordance with general instructions and office procedures and policies.
- Communicate instructions and/or information to and from staff members; serve as office receptionist.
- Greet, screen and direct callers to appropriate staff members.
Support event operations of the office:
- Process event registrations, deposit monies and maintain database.
- Distribute registration and confirmation materials.
- Provide customer service and support to event participants.
- Prepare event materials and coordinate on-site registration process.
- Provide support to event faculty and speakers.
Assist with logistics including:
- Space reservations and assignments
- Travel and lodging
- Audio-visual, on-site management
- Prepare and submit travel and miscellaneous reimbursements
Screen, sort and distribute telephone calls, mail, and documents; determine which items to respond to independently or which to bring to supervisor’s attention based on content of communication and knowledge of office activities.
Maintain office calendar to include scheduling meetings, arranging appointments, reserving parking and making travel reservations; bring pertinent dates to office staff’s attention; prepare and/or provide necessary documents for supervisor’s use in meetings; attend meetings as requested to take minutes.
Complete appropriate procedures for payments to vendors through Duke’s accounts payable system, record expenses in event database, manage petty cash drawer, process contracts for vendors and contractors, and serve as departmental administrator for processing corporate card transactions. Assist with account reconciliations and other financial tasks.
Set up and maintain varied office files of records, reports and correspondence required for reference and efficient operation of office; maintain logs and records of office activities; compile and summarize information for regular or special reports from a variety of sources.
Perform other related duties incidental to the work described herein.
Required Qualifications at this Level
Education/Training
Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post-secondary education in secretarial science or a related business field. ExperienceWork generally requires three years of related secretarial/clerical experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities. OR and equivalent combination of education and relevant experience.
Location
Durham
Requisition Number
401611417
Position Title
STAFF ASST, THEOLOGY & MEDICINE-DIVINITY
Shift
First/Day
Job Family Level
08
Full Time / Part Time
Full Time
Regular / Temporary
Regular
Department Name
Theology & Medicine
Minimum Qualifications
Duke University is an Affirmative Action/Equal Opportunity Employercommitted to providing employment opportunity without regard to anindividual's age, color, disability, gender, gender expression, genderidentity, genetic information, national origin, race, religion, sex,sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration,innovation, creativity, and belonging. Our collective success depends onthe robust exchange of ideas—an exchange that is best when the richdiversity of our perspectives, backgrounds, and experiences flourishes.To achieve this exchange, it is essential that all members of thecommunity feel secure and welcome, that the contributions of allindividuals are respected, and that all voices are heard. All members ofour community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University andDuke University Health System may include essential job functions thatrequire specific physical and/or mental abilities. Additionalinformation and provision for requests for reasonable accommodation willbe provided by each hiring department.
Education
Work requires a broad knowledge of clerical and accounting principlesand practices normally acquired through two years of post-secondaryeducation in secretarial science or a related business field.Experience
Work generally requires three years of related secretarial/clericalexperience to acquire skills necessary to administer complex officefunctions related to office management, communications, andbudgetary/accounting activities. OR and equivalent combination ofeducation and relevant experience.Organization
History
Duke University was created in 1924 by James Buchanan Duke as a memorial to his father, Washington Duke. The Dukes, a Durham family that built a worldwide financial empire in the manufacture of tobacco products and developed electricity production in the Carolinas, long had been interested in Trinity College. Trinity traced its roots to 1838 in nearby Randolph County when local Methodist and Quaker communities opened Union Institute. The school, then named Trinity College, moved to Durham in 1892, where Benjamin Newton Duke served as a primary benefactor and link with the Duke family until his death in 1929. In December 1924, the provisions of indenture by Benjamin’s brother, James B. Duke, created the family philanthropic foundation, The Duke Endowment, which provided for the expansion of Trinity College into Duke University.
As a result of the Duke gift, Trinity underwent both physical and academic expansion. The original Durham campus became known as East Campus when it was rebuilt in stately Georgian architecture. West Campus, Gothic in style and dominated by the soaring 210-foot tower of Duke Chapel, opened in 1930. East Campus served as home of the Woman's College of Duke University until 1972, when the men's and women's undergraduate colleges merged. Both men and women undergraduates now enroll in either the Trinity College of Arts & Sciences or the Pratt School of Engineering. In 1995, East Campus became the home for all first-year students.
Duke maintains a historic affiliation with the United Methodist Church.
Home of the Blue Devils, Duke University has about 13,000 undergraduate and graduate students and a world-class faculty helping to expand the frontiers of knowledge. The university has a strong commitment to applying knowledge in service to society, both near its North Carolina campus and around the world.
Mission Statement
"James B. Duke's founding Indenture of Duke University directed the members of the University to 'provide real leadership in the educational world' by choosing individuals of 'outstanding character, ability, and vision' to serve as its officers, trustees and faculty; by carefully selecting students of 'character, determination and application;' and by pursuing those areas of teaching and scholarship that would 'most help to develop our resources, increase our wisdom, and promote human happiness.'
“To these ends, the mission of Duke University is to provide a superior liberal education to undergraduate students, attending not only to their intellectual growth but also to their development as adults committed to high ethical standards and full participation as leaders in their communities; to prepare future members of the learned professions for lives of skilled and ethical service by providing excellent graduate and professional education; to advance the frontiers of knowledge and contribute boldly to the international community of scholarship; to promote an intellectual environment built on a commitment to free and open inquiry; to help those who suffer, cure disease, and promote health, through sophisticated medical research and thoughtful patient care; to provide wide ranging educational opportunities, on and beyond our campuses, for traditional students, active professionals and life-long learners using the power of information technologies; and to promote a deep appreciation for the range of human difference and potential, a sense of the obligations and rewards of citizenship, and a commitment to learning, freedom and truth.
“By pursuing these objectives with vision and integrity, Duke University seeks to engage the mind, elevate the spirit, and stimulate the best effort of all who are associated with the University; to contribute in diverse ways to the local community, the state, the nation and the world; and to attain and maintain a place of real leadership in all that we do.”
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