Skip to main content

This job has expired

University Program Associate

Employer
NC State University
Location
Raleigh, NC

View more

Job Details

Posting Details

Job Posting Information

Vacancy Type SHRA Is Internal Transfer Only No Time Limited? No Time-Limited Appointment Length Title University Program Associate Band Level Advanced Working Title University Program Associate Salary Range $31,200 - $56,545 Anticipated Hiring Range $45,000 - $48,000 Salary Grade Equivalency 65 Position Number 00050575 Work Schedule Monday - Friday 8:00 am - 5:00 pm (40 hours per week); work schedule may vary based on business need Does the regular and recurring schedule of this position result in the employee working more than ½ of their hours between 4 pm and 8 am? (Meal periods do not count). No Full Time Equivalent (FTE) 1.0 Department 140201 - Chemical & Biomolecular Engr Department Chemical & Biomolecular Engr Job City & State Raleigh, NC Primary Function of Organizational Unit

The primary function of the Chemical and Biomolecular Engineering (CBE) Department at NC State University is to provide educational programs leading to BS, MS and PhD degrees in Chemical Engineering. The administrative unit provides support to the education program and the research programs that reside in the department.

Essential Job Duties
  • Organize conferences, process annual reports, prepare invitation letters and visa documents for participants in international programs/conferences.
  • Assist with planning and managing departmental conferences, events, retreats, etc., as needed.
  • Post positions for postdoctoral research scholars and temporary employees, complete hiring packets and schedule check-in appointments with the Office of International Services (OIS) for visitors/foreign nationals.
  • Process DS-2019 paperwork for visas (J-1, B1/B2, H1B, etc.) for visiting scholars, interns and postdocs.
  • Provide administrative support for international programs
  • Assist the Business Officer with various HR duties as needed/requested.
  • Pre-award support: budget and budget justification for contract/grant proposals
  • Provide administrative support for the H. Clark Distinguished University Professor
  • Prepare and submit travel reimbursements for the Distinguished University Professor and his/her research group, as well as participants in the international programs
  • Prepare paperwork to obtain visas for countries the Distinguished University Professor visits; assist the Distinguished University Professor’s research group in these same tasks; making hotel arrangement for Distinguished University Professor’s guests; and processing payment to the hotels. Submit proposals in PINS, NSF Fastlane, and Grants.gov for the Distinguished University Professor
  • Reconcile Purchasing Card charges for the Distinguished University Professor
  • Order supplies, computers, and computer related items for the Distinguished University Professor and others as needed.
Other Work/Responsibilities

Other duties as assigned by the Department Head and Business Officer, may include departmental program support.

Minimum Experience/Education

Bachelor’s degree; or an equivalent combination of training and experience.

All degrees must be received from appropriately accredited institutions.

Departmental Required Skills

Department Required Skills:

  • Proven experience processing visas
  • Excellent communication skills, including writing, proof reading, and the ability to effectively communicate to a diverse population
  • Ability to manage multiple projects and work assignments
  • Proficient in MS Office Word and Excel (or similar office products)
  • Highly motivated self-starter able to work independently as well as in a team environment
  • Ability to exercise good judgment and discretion in problem solving
  • Strong multi-tasking, prioritization, and organizational skills
  • Program knowledge of university/higher education systems in Financials and/or Human Resources
Preferred Experience, Skills, Training/Education
  • At least five years of professional NC State University work experience.
Required License or Certification

N/A

Special Instructions

In addition to your application, please attach a resume, cover letter, and contact information for at least three professional references. Letters of recommendation may be uploaded under “Optional Documents.”

Work schedule may vary based on business need.

Job Open Date 06/11/2019 Must Be Open Until---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) 06/17/2019 Is this position partially or fully funded on ARRA stimulus monies? No Proposed Hire Date 07/01/2019 Alternate Option

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

AA/EOE

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at www.wes.org or equivalent service. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. How did you learn of this opportunity?
    • NCSU Website
    • NCSU Executive Search Services
    • Monster.com
    • CareerBuilder.com
    • InsideHigherEd.com
    • HigherEdJobs.com
    • Other Online Job Board
    • Carolina Job Finder / Employment Guide
    • Job / Career Fair
    • The Chronicle of Higher Education
    • Professional Journal
    • Print Advertisement (Newspaper / Periodical)
    • Professional Organization
    • Higher Education Recruitment Consortium (HERC)
    • Direct Contact from NCSU HR Representative / Recruiter
    • NCSU Employee Referral
    • Social Media (LinkedIn, Twitter, Facebook, Other)
    • Other
  2. If you learned about this vacancy from "other source" or "other website", please provide the source.

    (Open Ended Question)

  3. * Please select the response below that best describes your experience/education for the University Program Associate position.
    • High school diploma/GED and at least 4 years of related experience
    • Bachelor's, Master's, or Doctorate in any field
    • Combination of post-high school education and experience in a related area to equal at least 4 years (ex: Associate's degree and 2 years of experience)
    • Did not complete high school but have a combination of high school education and related experience to equal at least 8 years (ex. 1 year of high school and 7 years of experience)
    • None of the above
  4. * Do you have experience with Peoplesoft Financials and/or HR actions?
    • Yes
    • No
  5. * Please describe your level of proficiency with MS Word and MS Excel (or similar software packages).

    (Open Ended Question)

  6. * Are you currently or have you ever worked at NC State University in a professional capacity?
    • Yes
    • No
  7. * Please briefly describe your experience in working with federal non-immigrant visa regulations. Especially note experience with F, J, and H-1B visas.

    (Open Ended Question)

Application Materials Required Required Documents
  1. Resume
  2. Cover Letter
  3. Contact Information for References
Optional Documents
  1. Letter of Recommendation 1
  2. Letter of Recommendation 2
  3. Letter of Recommendation 3

Organization

NC State: Think and Do

NC State was founded with a purpose: to create economic, societal and intellectual prosperity for the people of North Carolina and the country. We began as a land-grant institution teaching the agricultural and mechanical arts. Today, we're a pre-eminent research enterprise with 12 colleges excelling in all major academic fields.

NC State studentsOur 34,000 high-performing students take what they learn in the classroom and apply it in the real world by conducting research, working in internships and co-ops, and performing acts of world-changing service. That experiential education ensures that they leave here ready to lead the workforce. NC State's 13:1 student-faculty ratio is one of the reasons why we're the best college for your money in North Carolina (Money) and the No. 5 best value among public universities nationally (U.S. News & World Report).

Overcoming Challenges, Improving Lives

NC State is one of only two universities in the nation leading two National Science Foundation Engineering Research Centers — one developing wearable, self-powered health monitors, and the other researching smart-grid technology. We’re also leading interdisciplinary efforts to curb nuclear proliferation, help farmers confront climate change and build a new American manufacturing sector.

Our research doesn't just get published in a journal or sit on a shelf; it makes an impact. NC State is No. 6 nationwide in commercialization agreements based on university research, and we're No. 2 among universities without a medical school. Our Cooperative Extension Service provides research-based information to citizens in all 100 North Carolina counties. In addition, our industrial extension unit — Industry Expansion Solutions — has created an economic benefit for the state's manufacturers averaging $149 million per year since 2005.

Bright Minds Creating a Bold Future

NC State’s 9,000 faculty and staff are world leaders in their fields, bridging the divides between academic disciplines and training high-caliber students to meet tomorrow’s challenges. NC State students won two Goldwater scholarships, five Fulbright scholarships, one Churchill scholarship and a record-breaking 25 National Science Foundation graduate research fellowships in the 2016-2017 academic year. In addition, 25 faculty are members of the National Academies.

NC State bldg in darkOur Centennial Campus, an award-winning public-private research campus, is home to more than 70 partner organizations working alongside more than 70 NC State research and academic units. Centennial is also the location of the innovative Hunt Library, which Time magazine has dubbed “the library of the future.”

In Raleigh and Around the World

It all happens in one of the best cities in America. A top spot for job-seekers and tech professionals, Raleigh is nationally recognized as a leading urban center:

NC State building oldWith Durham and Chapel Hill, Raleigh anchors the Research Triangle, a national hotspot for high-tech enterprise. The top companies in the region — including IBM, Cisco Systems, SAS Institute, Biogen Idec and GlaxoSmithKline — are among the country’s best employers. They also lead the way in hiring new NC State graduates.

More than 130 years after its creation, NC State continues to make its founding purpose a reality. Every day, our career-ready graduates and world-leading faculty make the fruits of learning and discovery available to people across the state, throughout the nation and around the world.

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert