Posting Details

Posting Details

Posting Number S03338P Working Title Senior Accountant - Plant Pathology Department CAES Plant Pathology About the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education (http://www.uga.edu/). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

As one of the largest departments of plant pathology in the U.S., we are recognized internationally for our comprehensive and integrative research and outreach portfolio, spanning basic, translational and applied programs. Our scientists ensure the economic viability of agriculture, the largest sector of Georgia’s economy, and contribute to national and global food security by reducing crop losses. Equally important, our research increases the understanding of basic biology through new discoveries in pathogen biology, resistance genetics and host-pathogen interactions.

Plant pathology is a highly interdisciplinary science at the interface of microbiology, plant biology, molecular genetics and environmental sciences. With 27 faculty members and close to 50 graduate students, we offer one of the largest and most holistic plant pathology graduate programs in the nation, with a wide range of opportunities that range from applied, field-based research to fundamental, lab-based approaches.

College/Unit/Department website https://plantpath.caes.uga.edu/ Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information

Monday – Friday; 8 am – 5 pm with occasional evening or weekend work as needed

Advertised Salary Commensurate with Experience Posting Date 06/12/2019 Open until filled Yes Closing Date Proposed Starting Date 07/01/2019 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Position Information

Classification Title Accounting Paraprofessional/Professional Pay Grade FLSA Job Family Business And Finance FTE 100 Minimum Qualifications

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

Familiarity with UGA systems preferred

Position Summary

Incumbent is responsible for coordination and management in regards to accounting, budgeting and auditing many key functions of the department that include Payment Requests, Journal Entries, Petty Cash, Foundation Accounts, Budget Journals and Transfer, Travel Authorizations and Expenses, income from sales and services of diagnostic laboratories, and UGA Cash Management. These are highly scrutinized and frequently audited functions of the department that must have meticulously kept records and documentation for which effective communication both internally and externally to the department is required to assure compliance pertaining to these functions.

Knowledge, Skills, Abilities and/or Competencies

Extensive knowledge of policies and procedures in procurement, purchasing, financial management, and record keeping/retention. Effective interpersonal skills are essential for meeting the requirements of the position.

Physical Demands

Minimal lifting in the normal operations of a typical office environment.

Is driving required to perform essential duties outlined in this position? (This does not include infrequent trips) The successful candidate would have to provide proof that s/he has a valid driver's license when offered employment. Does this position have financial responsibilities? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Reviews accounts to check for overages/issues. Processes budget journals and/or transfers to correct any issues. Communicates any issues/questionable charges to the Business Manager II as well as provide proposed correction. Reviews encumbrances to ensure invoices are being paid promptly and to release any extra funds. Communicates with business staff to contact vendor regarding invoices for aged encumbrances. On a monthly basis, reconciles assigned accounts through compiling backup documentation. Reviews and signs-off on ASR of assigned accounts. Reconciles the departmental petty cash fund on a monthly basis using the departmental checkbook and Wells Fargo statements. Reconciles and approves fleet services charges on a monthly basis to ensure charges are applied to the correct person/account and that funds are available. Communicates with faculty members regarding fleet services charges, account chartstrings, etc. Prepares reports on departmental fleet/charges as requested by BM/DH.

Percentage of time 30 Duties/Responsibilities

Duties/Responsibilities

Handles payment request (expense reports, supplier purchases, etc.) as well as deposits for unrestricted gifts and special projects for Athens, Griffin, and Tifton Faculty. Responsible for gathering sample receipts from Nematology Clinic; creating invoices and then billing clients (private, county extension offices, intra-University) through email or the OneSource (Journal Entry) System. Reconciliation of invoices paid/outstanding/follow-up with clients.

Percentage of time 25 Duties/Responsibilities

Duties/Responsibilities

Departmental contact for hourly-biweekly payroll. Distributes necessary forms to supervisors/student employees. Processes paperwork to complete personnel documents and add employee to Kronos. On a bi-weekly basis, reviews timecards for missed punches, hour overages, and employee/supervisor approvals. Ensures account number charged for labor costs have adequate funding, makes corrections as needed. Processes/updates personnels for hourly, salary and monthly employees.

Percentage of time 20 Duties/Responsibilities

Duties/Responsibilities

Serves as back-up for the BM in terms of budgetary decisions, HR issues, salaried-biweekly payroll processing and electronic approving of purchasing/payables. Provide support in the hiring process/new hires to include necessary paperwork, start-up fund tracking, and start-up fund expenditures/ordering. In the absence of Accountant, processes payables including purchase orders (UGAmart), Travel Authorization and Expenses, reimbursements, and other payables (Payment Requests).

Percentage of time 10 Duties/Responsibilities

Duties/Responsibilities

Foundation (UGAF): handles setting up new accounts (SAPPs), processes payables and receivables (check requests, employee awards, gifts, etc., reconciliation, balance updates to BM and DH, ad hoc reporting as needed. Processes 4-H Check Requests.

Percentage of time 10 Duties/Responsibilities

Duties/Responsibilities

Works with UGA Procurement to address any issues/concerns/special purchase requests. Ensures funds are available per PI instructions. Compiles monthly reconciliation (back statement, receipts, etc.). Provides other duties as assigned.

Percentage of time 5 Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents Required Documents

1. Resume/CV
2. Cover Letter

Optional Documents