Assistant Director, Industry Relations-Alliance Management

Job description

Job location: Hyde Park Campus

Employment Type: Full-time
Posted data: 2019-06-12
Req: JR05384
Please make sure to read the job posting in its entirety as it reflects both the University roles and responsibilities, followed by the specific description.

Department66653 Polsky Center

About the UnitThe Polsky Center brings the power of ideas in the laboratory, classroom and community to the world. Through education, resources, and programs, the Polsky Center commercializes discoveries, partners with companies, and attracts venture capital. The Polsky Center runs a top-ranked business accelerator, the Edward L. Kaplan, ’71, New Venture Challenge, which has helped launch more than 200 companies worldwide that have gone on to achieve more than $9 billion in value and raised over $600 million in funding. For more than two decades, the Polsky Center has pioneered leading entrepreneurship education coursework at Chicago Booth with a strong focus on “learn by doing.” It operates a 34,000 square-foot, multi-disciplinary co-working space called the Polsky Exchange; an Innovation Fund that invests in early-stage ventures; and a state-of-the-art Fabrication Lab for prototyping new products. Finally, the Polsky Center manages the University of Chicago’s technology transfer function that manages all University-based intellectual property originating from faculty research and discoveries, which can be licensed to industry partners and investors.

Job FamilyAdministration & Management

Responsible for planning, directing, coordinating and managing daily operations individual organization units, clinical research facilities, centers or academic departments. Responsibilities are diverse and general in nature and may reflect more than one functional area.

Career Track and Job LevelBusiness Administrator

Manages the daily operations of an organizational unit within the University, primarily in the areas of financial, events, and support services management. May assist in developing and executing University's business plan. Develops and implements office procedures and policies and ensures compliance. Note that the M4 job level is restricted for Associate Deans (Chief of Staff for administrative units) and will reflect a direct reporting relationship into the Dean or Officer (limit one per unit). Business Administrators who report to the Deputy Dean or an AVP will either be aligned with the M3 job level, M2 job level, or transitioned into their respective functional area (i.e. IT, Communications).

P3: Requires in-depth knowledge and experience. Uses best practices and knowledge of internal or external University issues to improve products or services. Solves complex problems; takes a new perspective using existing solutions. Works independently, receives minimal guidance. Acts as a resource for colleagues with less experience.

Role ImpactIndividual Contributor

ResponsibilitiesThe job manages a broad range of business operations and academic activities. Develops and implements office procedures and policies and ensures compliance. Prepares and monitors the budget for a unit.

1) Uses best practices to develop and execute organization's operational and overall strategic plan. Develops and implements relevant policies and procedures and ensures compliance., 2) Plans, develops, analyzes and manages budget, including developing multi-year budget forecasts. May oversee the preparation and management of grant and contract proposals, ensuring compliance with all University, federal and private foundation guidelines and regulations. Develops financial reports and assists with seeking funding for grants., 3) Works with minimal guidance in space, facilities, and equipment, including renovations, moves, maintenance and ongoing facilities operations., 4) Performs other related work as needed.

Unit-specific Responsibilities:

1) Ensures partnership success and grows long-term revenue and performance of the University.

2) Manages governance and facilitates Joint Steering Committee activities and quarterly meetings.

3) Ensures alignment of technology, research, and commercial interests (is knowledgeable of partner’s technology needs, market, business challenges, and market opportunities).

4) Develops and maintains broad and deep external partner relations and relationships with University stakeholders (leadership, faculty, students).

5) Works closely with Polsky Center colleagues and other University stakeholders to ensure partnership success.

6) Coordinates RFP process, including promotion, review, and selection of projects for funding.

7) Organizes engagement opportunities between University and industry researchers and leadership, including teleconferences, meetings, and large annual joint Symposia.

8) Ensures that industry partner and University adhere to the contractual commitments.

9) Proactively anticipates and resolves any disputes or issues.

10) Monitors success and health of the partnership.

11) Facilitates, monitors, and ensures success of partnered projects.

12) In collaboration with the Technology Commercialization and Licensing team coordinates and facilitates annual University pipeline review.

13) Facilitates partner participation in various University innovation activities, including the Innovation Fund and New Venture Challenge.

14) Grows the alliance beyond the contractual commitment, and maximizes engagement and funding opportunities for faculty and students currently not engaged in the collaboration.

15) Effectively promotes and markets the partnership internally (at the University) and externally.

16) Works to maintain and further develop best practices for alliance management at University, and actively participates in professional organizations and conferences, such as the Association of Strategic Alliance Management Professionals (ASAP).

17) Monitors and reports on financials, budget, and spend.

Unit- preferred Competencies:

1) Excellent and professional verbal, written, and presentation skills, as well as organizational skills and attention to detail.

2) Ability to effectively communicate and engage with senior leadership at the University and industry partners.

3) Demonstrated understanding of the drug development process and related R&D activities.

4) Good understanding of life sciences industry, including existing and emerging collaboration and funding models.

5) Demonstrated ability to work cross-functionally, manage crisis, anticipate and resolve conflicts, and align interests of multiple parties.

6) Ability to organize, manage and track multiple detailed tasks and assignments concurrently, with frequently changing priorities in a fast-paced work environment.

7) Ability to work with minimal supervision.

8) Proven ability to work effectively and diplomatically with colleagues, as well as with students, faculty and corporate contacts.

9) Familiarity or experience with industry-sponsored research, business development, leadership engagement, deal structuring, and intellectual property.

10) Strong interest in research, new technologies, and business development activities.

11) Ability to work effectively across organizational levels and functions

12) Demonstrated strong written and verbal communication, negotiation, and presentation skills.

13) Ability to travel frequently between Polsky Center sites and other locations in the greater Chicago area (including networking and industry events and conferences), and occasional domestic travel.

14) Flexibility to occasionally work late or start early for events.

15) Experience and skill in Excel and PowerPoint.

    Education, Experience, and CertificationsMinimum requirements include a college or university degree in related field.

    Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

    Preferred Qualifications


    1) Bachelor’s degree in Biological Science, or a related field of study.

    2) Advanced Degree in science, engineering, and/or business.

    3) Advanced Degree (preferably PhD) in science, engineering, and/or business, or appropriate combination of education and experience.


    1) 2-4 years of relevant experience, such as experience in an academic, research, or relevant industry (i.e. life sciences) settings.

    2) Familiarity or experience with industry-sponsored research, business development, conflict resolution, leadership engagement, customer engagement, contracts, and intellectual property.

    Required Documents:

    1) Resume

    2) Cover Letter

    NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application

    FLSA StatusExempt

    Pay FrequencyMonthly

    Pay GradeDepends on Qualifications

    Scheduled Weekly Hours37.5

    Benefits EligibleYes

    Drug Test RequiredNo

    Health Screen RequiredNo

    Motor Vehicle Record Inquiry RequiredNo

    Posting Date2019-06-12-07:00

    Remove from Posting On or Before2019-12-12-08:00

    Posting StatementThe University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

    Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

    The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:  Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.




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    Job No:
    Posted: 6/13/2019
    Application Due: 6/29/2019
    Work Type: