Job location: Hyde Park Campus

Employment Type: Full-time
Posted data: 2019-06-12
Req: JR05377
Please make sure to read the job posting in its entirety as it reflects both the University roles and responsibilities, followed by the specific description.

Department66653 Polsky Center

About the Unit

Job FamilyAdministration & Management

Responsible for planning, directing, coordinating and managing daily operations individual organization units, clinical research facilities, centers or academic departments. Responsibilities are diverse and general in nature and may reflect more than one functional area.

Career Track and Job LevelBusiness Administrator

Manages the daily operations of an organizational unit within the University, primarily in the areas of financial, events, and support services management. May assist in developing and executing University's business plan. Develops and implements office procedures and policies and ensures compliance. Note that the M4 job level is restricted for Associate Deans (Chief of Staff for administrative units) and will reflect a direct reporting relationship into the Dean or Officer (limit one per unit). Business Administrators who report to the Deputy Dean or an AVP will either be aligned with the M3 job level, M2 job level, or transitioned into their respective functional area (i.e. IT, Communications).

P2: Requires knowledge and experience in own discipline; still acquiring higher-level knowledge and skills. Builds knowledge of the organization, processes and customers. Solves a range of straightforward problems. Analyzes possible solutions using standard procedures. Receives a moderate level of guidance and direction.

Role ImpactIndividual Contributor

ResponsibilitiesThe job provides professional support and solves straightforward problems for a broad range of business operations and academic activities. May develop and implement office procedures and policies and ensures compliance. May prepare and monitor the budget for a unit.

1) Performs some routine and complex assignments for the unit usually in the areas of finance, event planning or support services. Initiate the hiring process of students and staff for a unit, which includes the processing of payroll, 2) Responsible for training office staff on office procedures and compliance protocols. Coordinates special projects., 3) Assists in the monitoring of the various financial and budgetary activities, including vendors contracts.  Preparing and monitoring the budget for a unit., 4) Researches and analyzes data to create reports, and may create other reports for grants and contracts., 5) Performs other related work as needed.

Unit-specific Responsibilities

1) Developing and executing on technology marketing campaigns.

2) Producing and maintaining technology marketing materials and marketing target database.

3) Serving as the Technology Commercialization group’s content guide for marketing and communications groups within the Polsky Center and across campus.

4) Developing and organizing events for specific audiences, such as faculty, industry and investors.

5) Generating multi-media educational collateral for faculty.

6) Producing regular newsletters for faculty and external partners about technologies in development, new commercial partnerships, and technology transfer successes.

7) Other duties as may be assigned.

Unit-preferred Competencies

1) Verbal and written communication skills

2) Demonstrated interest in communicating about scientific research

3) Analytical skills

4) Problem-solving skills

5) Ability to prioritize

6) Attention to detail

7) Organizational skills

8) Interpersonal skills

9) Ability to work independently with a high degree of initiative

10) Ability to work as part of a team

11) Ability to maintain confidentiality

12) Proficiency with computers

Education, Experience, and CertificationsMinimum requirements include a college or university degree in related field.

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Preferred Qualifications

Education

1.Bachelor’s degree in biological sciences, physical sciences, computation, or engineering.

Experience

2. Experience in technology transfer at a university.

Required Documents

1.Resume
2.Cover letter

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application

FLSA StatusExempt

Pay FrequencyMonthly

Pay GradeDepends on Qualifications

Scheduled Weekly Hours37.5

Benefits EligibleYes

Drug Test RequiredNo

Health Screen RequiredNo

Motor Vehicle Record Inquiry RequiredNo

Posting Date2019-06-12-07:00

Remove from Posting On or Before2019-12-12-08:00

Posting StatementThe University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

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