Grants and Contracts Administrator
Job location: Worcester
Employment Type: Full-time
Posted data: 2019-06-06
JOB TITLEGrants and Contracts AdministratorLOCATIONWorcesterDEPARTMENT NAMEPost Awards & ComplianceDIVISION NAMEWorcester Polytechnic Institute - WPIJOB DESCRIPTION SUMMARYWorking within the office of Sponsored Programs, the Grants and Contracts Administrator is responsible for the general administrative management of sponsored research awards at WPI. She/he supports WPI principal investigators (PIs) in various aspects of award management, including award setup, reporting, maintenance, subcontracting, and closeout.JOB DESCRIPTION
Working within the office of Sponsored Programs, the Grants and Contracts Administrator is responsible for the general administrative management of sponsored research awards at WPI. She/he supports WPI principal investigators (PIs) in various aspects of award management, including award setup, reporting, maintenance, subcontracting, and closeout. She/he consults with various WPI offices and funding agencies to resolve problems, ensure compliance, and/or obtain approvals as needed. Maintains a high standard of customer service while ensuring that WPI meets all obligations of our sponsored research awards.
Principal Duties and Responsibilities:
Award setup and management
Coordinates the review and negotiation of award documents with the Associate Director and/or the Director of OSP, and other parties as necessary.
Records award data in OSPs award management system (InfoEd); reports on this data to PIs, Departments Heads, and others as needed.
Monitors PI compliance with sponsor policies and award terms and conditions. Verifies with appropriate offices that related compliance approvals have been filed and are up to date (e.g., Human Subjects, Animal Care, Conflict of Interest, etc.).
Monitors the status of awards, expiration dates, and renewal deadlines; keeps PIs informed of approaching deadlines.
Works with PIs and sponsors to obtain approvals for equipment purchases, travel, no-cost extensions, personnel changes, or other items that may require sponsor approval.
Ensures that deliverables and reporting requirements fulfilled in a timely and efficient manner consistent with University and sponsor requirements.
Assists principal investigators in the preparation and submission of annual grant reports. Reviews and approves reports (technical, interim, and financial) as needed, prior to submission to sponsor.
Develops, reviews, and adjusts grant budgets as needed to support the changing needs of each project.
Maintains complete, accurate, auditable records of award activity.
Prepares subawards, subcontracts, and professional service agreements using standardized forms. Coordinates review and signature of contracts.
Prepares and disseminates reports of proposal and award activity,
Provide ad hoc reports at the request of faculty, deans, department heads, and others
Keeps PIs informed at all times regarding the status of their awards and any pending administrative changes.
Responds to inquiries from PIs, Department Heads, and other stakeholders in a timely and professional manner.
Maintains and updates departmental website, as needed, using WPI’s content management system.
Any other duties as required in support of research activity at WPI.
Bachelor’s Degree required.
Administrative experience preferred, which may include student work experience.
Must be highly organized, have effective time-management and organizational skills; ability to deal with multiple tasks, prioritize, and follow-through.
Excellent Microsoft Office and computer skills required, as well as familiarity with databases and/or enterprise reporting software.
Excellent written and oral communication skills.
Ability to communicate effectively using tact and discretion in a customer-service environment.
Ability to think critically, flexibly and analytically.
Maintain confidentiality and highest ethical standards
Work independently while exercising appropriate judgment in seeking assistance and guidance
Ability to operate effectively in a fast-paced deadline-driven environmentFLSA STATUSUnited States of America (Exempt)WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. We are seeking individuals with diverse backgrounds and experiences who will contribute to a culture of creativity and collaboration, inclusion, problem solving and change making.