Senior Manager for Co-Curricular Budgets and Financial Planning

Job description

Job location: Smith College

Employment Type: Full-time
Posted data: 2019-05-03
Req: R-201900282
Job Description

PRIMARY FUNCTION(S): Dual report to the Director of Budgets & Financial Planning and Dean of the College/Vice President for Campus Life.  Provide executive level analysis and consultation to the Dean of the College/Vice President for Campus Life (DOC) while managing critical financial and programmatic functions of the Office of the DOC. The role is also a key member of the college’s central Financial Planning and Analysis team (FP&A), and will also support central planning activities. Financial management and oversight primarily encompass planning, forecasting, accounting, and the financial evaluation of key strategic initiatives. Responsibilities include, but are not limited to, the development of annual budgets, multi-year financial modeling, grants administration, budget monitoring of expenditures in the operating budget, and administrative functions that support the work of the DOC.


Financial Management: Serve as the key financial advisor to the DOC by providing sound and accurate financial information and recommendations. Work in collaboration with the DOC to manage the financial framework for Campus Life departments. Support decisions to strategically allocate and prioritize resources in the near- and long-term. Model multi-year projections and expense trends. Enable responsible management of restricted funding sources in accordance with donor intentions and college policy. Coordinate with departmental mangers on all financial planning and budget development activities for the Campus Life area, including the preparation and oversight of budgets, position control, and year-end close activities. Compile materials and prepare the annual budget presentation. Ensure compliance with relevant policies, procedures, and financial standards. Advise DOC staff and student groups on budgetary matters to promote transparency and ensure the effective planning and accounting of available funding sources. Create and lead a Campus Life budget team, with multiple dotted line reports from the Campus Life area. This team will be tasked with promulgating best practices in budget management and reporting under the guidance of the Director of Budgets & Financial Planning.

Analytics & Central Planning: Act as a conduit for pertinent financial information to and from the central Finance Office. Prepare financial models and analysis at the direction of the Director of Budgets & Financial Planning for the Campus Life area to evaluate complex programmatic issues which may arise. Assist the Director of Budgets & Financial Planning in position control and budgetary FTE management by acting as the central point of contact for all staffing matters in the Campus Life area. Support process improvement initiatives across campus, such as report development and the rollout of new analytic technologies. Support other financial analysis outside of the Campus Life area as needed. Participate in strategic college initiatives where financial representation is needed. Additional duties may include management reporting, financial training for various constituents, and supporting implementation and administration of financial systems.

Programmatic Operations: In coordination with the Finance & Controller’s Offices, oversee the Office of the DOC financial transaction activities, such as expense reimbursements, accounts payable, procurement card reconciliations, and payroll inquiries. Initiate and maintain collaborative relationships with staff in the Campus Life area. Assist Campus Life departments in understanding and resolving budget questions as needed. Coordinate with other college offices and outside vendors to ensure effective administrative support and management of expenses.

Coordinate the work of the Office of the DOC. Provide administrative oversight and support for the DOC, such as setting agendas and preparing minutes for weekly staff meetings with the DOC’s direct reports; provide follow-up to DOC staff as necessary; assist with DOC presentations, correspondence, parent communication, etc. Serve on planning teams for regular and ad hoc events. Represent the DOC on committees, as needed. In collaboration with appropriate departments, administer student prizes and grants. Work collaboratively with staff in the Office of the DOC to maintain an open, welcoming, and responsive office environment focused on excellent customer service.


Education/Experience: Bachelor’s degree is required with a preference for accounting, finance or business administration or equivalent experience. MBA, CPA, or other relevant designation is preferred. A minimum of 7 years’ experience in planning and/or financial operations is required. Must demonstrate a record of leadership, knowledge of not-for-profit accounting and/or relevant financial acumen, plus personal and professional ethics. Management experience of 3-5 years required.

Skills: High degree of initiative, self-direction, critical and creative thinking, and independent judgment. Willingness to take direction from multiple stakeholders. Must possess exemplary problem-solving skills. Demonstrates excellent administrative, leadership, verbal and written communication skills, as well as the ability to analyze complex data. Ability to convey complex financial information in an accessible way. Excellent interpersonal and technical skills. Strong accounting, financial modeling and analysis, strategic thinking, and project management skills, with attention to detail and accuracy. Must have discretion and the ability to maintain confidentiality, build relationships with diverse constituencies, and manage multiple tasks simultaneously.

Please attach/upload a current resume and cover letter in order for your application to be considered for this position.

Review of applications will begin

May 17, 2019

Compensation Grade:

Grade H

Position Type:


About Smith College

Located in Northampton, MA, Smith College is one of the largest women’s colleges in the country and is dedicated to excellence in teaching and research across the liberal arts.  A faculty of outstanding scholars interact with students in small classes, as advisors, and through student-faculty research projects. The College is a member of the Five College Consortium with Amherst, Hampshire and Mt. Holyoke Colleges, and the University of Massachusetts Amherst. Students cross-enroll and faculty cross-teach across the Five Colleges.

Smith College is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, gender, age, color, religion, national origin, disability, sexual orientation, gender identity and expression or veteran status in the recruitment and employment of faculty and staff, and the operation of any of its programs and activities, as specified by all applicable laws and regulations. Women, minorities, veterans and individuals with disabilities are encouraged to apply.




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Job No:
Posted: 6/13/2019
Application Due: 7/2/2019
Work Type: