Executive Assistant to AVP (Administrative Analyst/Specialist, Non-Exempt), Division of Academi...

Job description

Job Title: Executive Assistant to AVP (Administrative Analyst/Specialist, Non-Exempt), Division of Academic Engagement & Student Achievement (DAESA)
Location: San Diego Main Campus
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 6981
Overview

San Diego State University is seeking applicants with demonstrated experience and/or commitment to teaching and working effectively with individuals from diverse backgrounds and members of historically underrepresented groups.

Initial review of applications will begin on June 21, 2019. To receive full consideration, apply by June 20, 2019. The position will remain open until filled. The online application should be completed in detail. Completion of the online application is required for consideration; a resume alone will not suffice.

For more information on San Diego State University, please click here.

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This is a full-time (1.0 time-base), benefits eligible, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

Given the complexity of the role of the Associate Vice President and the Division the Executive Assistant must perform a multitude tasks including but not limited to: (1) managing the calendar and meetings of the AVP (2) supervising the student worker staff and managing their payroll (3) handling the correspondence and file management for the AVP (4) processing and creating reports and completing basic data analysis for the AVP (5) working with multiple constituent groups both internal and external to SDSU (6) managing projects independently as assigned by the AVP.

Managing the operations side of DAESA, which includes: (1) managing the student workers, both undergraduate and graduate (2) ordering of supplies for staff other than the AVP (3) handling facilities requests and coordinating with the resource manager for facility improvements and (4) overseeing equipment inventory

Specialized objectives for this position include serving as the marketing and communications staff member as well. This role includes internal marketing, social media, maintenance of web, management of the SharePoint for unit files and cross campus utilization, and coordination with Stratcom for external communication and management.

For more information regarding Department of Academic Engagment and Student Achievement, please click here.

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Starting salary upon appointment not expected to exceed $4,375 per month. CSU Classification Salary Range: $3,288 - $6,162 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

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Minimum Qualifications

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Preferred Qualifications and Specialized Skills

  • Ability to work in busy and sometimes noisy work environment that supports student activity and academic enrichment efforts often with competing and changing demands.
  • A minimum of five years progressive experience with website and content management in a university setting.
  • A minimum of two years progressive experience managing SharePoint and OneDrive.
  • A minimum of ten years of experience working in a univerity setting in an academic department/school environment.
  • Proficient working knowledge of MyRF Financial Management System.
  • Bachelor's degree preferred; Business, particularly with Marketing or similiar emphasis, stongly desired.
  • Working knowledge of Oracle.
  • Working knowledge of OmniUpdate in Account Administrator capcity.
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To apply for this position, please click on the "Apply Now" button on this page. You must submit your application by clicking on the "Submit" button. If you need assistance completing your application, please click here.

Applicants with disabilities requiring assistance may call (619) 594-7099.

General Information

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

SDSU is a smoke free campus. For more information, please click here.

SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

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Job No:
Posted: 6/12/2019
Application Due: 6/29/2019
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