Posting Details

Posting Details

Posting Number S03310P Working Title BUSINESS MANAGER III Department FACS Business Office About the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education (http://www.uga.edu/). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

The College of Family and Consumer Science is guided by the signature motto “Knowledge for Real Life,” our faculty and students are responding to some of the most challenging issues facing us today. We are studying and applying the principles of design and business, the sciences and technologies to develop healthier people and thriving communities through more effective educators and a high-tech global workforce. FACS supports approximately 100 faculty/lecturers, 300 staff, 1,600 students, and multiple employees in extension within the state of Georgia. We have a complex funding model with state A budget, B budget, eRate programs, grants, sales & services revenue, continuing education income, foundation funds, and partnering with other units for shared employees.

College/Unit/Department website www.fcs.uga.edu Posting Type External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information

40 hours per week, 8 hours per day, occasional overtime as need

Advertised Salary Negotiable Posting Date 06/06/2019 Open until filled Yes Closing Date Proposed Starting Date 08/01/2019 Special Instructions to Applicants

The applicant packet should include a cover letter, resume and three contacts or letters for professional references. The cover letter should detail how the applicant’s credentials and experience meets the needs, responsibilities and qualifications of the job.

Location of Vacancy Athens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Position Information

Classification Title Business Operations Professional Pay Grade FLSA Job Family Business And Finance FTE 1.0 Minimum Qualifications Preferred Qualifications

10 years of financial services related experience and Master’s degree in accounting, business or finance.

Position Summary

This is a highly responsible and visible position that oversees business, financial, and human resource aspects of the College. This position reports directly to the Financial Director, assisting with budget development, budgeting, analysis, and auditing of College of Family and Consumer Sciences funding sources to ensure reasonableness and accuracy of financial data. Responsibilities include College budget oversight, complex problem solving, workforce forecasting, funding projections, and reporting. This position also provides training, leadership, and mentoring to other business managers in the College.

Knowledge, Skills, Abilities and/or Competencies

Thorough knowledge of UGA and Foundation policies and procedures, experience working in UGA Financial Management System, UGA Budget Management System, OneUSG Connect, Simpler, UGAmart and Microsoft Suite (Word, Excel. PowerPoint, Outlook).
Experience with multiple funding sources such as grants, sales and service, indirect costs, salary savings, foundation and study away.
Develop and manage budgets as well as strategic planning with Department Head and Financial Director.
Able to communicate effectively via multiple venues to varied stakeholders.
Able to utilize computer technology for all applications in a manner that meets performance expectations.
Able to remember, organize and consistently focus on a large amount of details and come to appropriate conclusions.
Mentor and train two financial staff to provide fiscal oversight and professional development.
Work in a team environment and contribute to the team as well as accomplish individual tasks and goals.
Able to work under pressure, meet applicable deadlines, and be adaptable to change.
Able to interpret data and report to senior administration important fiscal matters.
Act independently and exercise sound judgement with sensitivity to identify matters that require higher-level management consultation.
Organized and able to work independently on complex issues related to day-to-day operations of a large unit.
Excellent customer service skills treating others with respect and professionalism.
Present a positive, professional and helpful attitude, open to change and work as a team member.

Physical Demands

Sitting at computer for long periods of time.
Light lifting of file boxes.
Mental focus for extended periods of time.

Is driving required to perform essential duties outlined in this position? (This does not include infrequent trips) The successful candidate would have to provide proof that s/he has a valid driver's license when offered employment. Does this position have financial responsibilities? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Duties/Responsibilities

Duties/Responsibilities

•Co-manage the College’s annual budget planning process, raise process and budget with the Financial Director with focused oversight in fiscal and personnel matters for two departments and several smaller units.
•This includes financial consulting with senior administration of College and supporting the financial and administrative mission of the University.
•This is a focused project in the spring of each fiscal year.

Percentage of time 10 Duties/Responsibilities

Duties/Responsibilities

•Oversight of accounting, reporting and financial monitoring of departments/units as BFO Liaison.
•Works collaboratively with departments and serves as a resource to help identify and resolve complex problems encountered in UGA’s financial and data based systems.
•Independent responsibility for financial health of these units with oversight from the Financial Director and Dean of the College as liaison.
•Meets with unit heads and financial staff to explain policies and procedures and resolve issues.
•Present helpful, professional and courteous attitude and mannerisms.
•Review monthly reporting, sub-ledger reconciliations and projections.
•Help to facilitate strategic planning within departments and act as the example to model within the College.

Percentage of time 40 Duties/Responsibilities

Duties/Responsibilities

•Identification and analysis of data from the reporting cubes, OIR, Financial and Budget Management systems, and other sources of data to identify treads, develop –forecasts of expenditures and funding as well as provide reports to the Financial Director, Dean, Department Heads or Others to ensure informed and strategic decision making.
•Supervises and approves all financial transactions for the specific departments supported and backup for the College.
•Audit college chartstrings as needed or requested by Financial Director, provide feedback on findings to take corrective actions.
•Review, tabulate and submit continuous budget modifications to the original budget or new funding allocations.

Percentage of time 20 Duties/Responsibilities

Duties/Responsibilities

•Manage Associate Dean of Outreach and Extension funds including Cooperative Extension Services B Budget and ASPIRE Clinic revenue accounts. Provide routine reporting, monthly meetings, problem solving, liaison with other units, and projections of revenue.
•College liaison and budgetary oversight and manager for all study away programs including field studies. This includes partnering with Office of Global Engagement, Program Directors, Associate Dean of Academics within FACS, and department business managers to ensure compliance, reconciliation and proper budgeting of each trip.
•Manage the BFO’s departmental email account including organizing correspondences, delivering and managing replies and overall customer service for the central business office within FACS.

Percentage of time 12 Duties/Responsibilities

Duties/Responsibilities

•Assist Financial Director and HR Coordinator with changes in funding and new hires process for focused departments in UGAJobs.to flow to OneUSG Connect.
•Provide training and mentoring to Departmental financial staff for new hires and existing staff.
•Unit approver for FACS departments payroll, submit change in funding requests, distribute salary savings, and submit any salary increases for focused units during the fiscal year.
•Ensure that all employees are terminated per procedures. This includes coordination with HR Coordinator, Dean’s Office and the Departments within the College.

Percentage of time 8 Duties/Responsibilities

Duties/Responsibilities

•Attend Training and Development classes each semester to improve skills and keep abreast of new and changing policies and procedures related to accounting, budgets, sponsored programs and other University Policies and Procedures.
•Attend meetings as needed.

Percentage of time 5 Duties/Responsibilities

Duties/Responsibilities

•Assists with other duties as assigned and special projects.

Percentage of time 5 Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * How many years of experience do you have in this type of position?
   • 0-1
   • 1-3
   • 3-5
   • 5-7
   • 7+
2. * Do you have a Master's degree?
   • Yes
   • No
3. * Please describe your level of proficiency and experience with Microsoft Office applications.

   (Open Ended Question)

4. * Provide examples of how you handled difficult situations with those you have worked with.

   (Open Ended Question)

Applicant Documents Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents

1. Writing Sample
2. Unofficial Transcripts
3. Certification
4. Unofficial Letters of Recommendation