Posting Details

Posting Details

Posting NumberS03329PWorking TitlePROGRAM SPECIALIST IDepartmentAthletics EquestrianAbout the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education (http://www.uga.edu/). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/DepartmentCollege/Unit/Department websitePosting TypeExternalRetirement PlanTRSEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timeFull TimeWork ScheduleAdditional Schedule Information

non-traditional working hours based on the athletic schedule

Advertised SalaryCommensurate with ExperiencePosting Date06/07/2019Open until filledYesClosing DateProposed Starting Date07/01/2019Special Instructions to ApplicantsLocation of VacancyAthens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Position Information

Classification TitleOffice/Clerical LeadPay GradeFLSAJob FamilyOutreach ServicesFTE1.0Minimum Qualifications

Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

Must be a flexible organized self-starter, an effective problem solver, decisive and have the ability to work independently or as part of a collaborative team. Managing multiple projects and prioritizing tasks effectively is essential. Must be a strong communicator both verbally and in writing, which includes the ability to communicate effectively with a diverse audience and intense personalities. Strong listening skills and a willingness to learn are critical. The capacity to engage effectively with others of diverse cultures or backgrounds is essential. The ability to work a non-standard work schedule that will include evenings, weekends, holidays and overnight travel is mandatory.

Position Summary

Provides daily assistance to the Head Equestrian Coach and day-to-day operations of the Equestrian office. Ensures compliance with NCAA, SEC and institutional rules and regulations pertaining to the sport of Equestrian.

Knowledge, Skills, Abilities and/or Competencies

Documented experience in Microsoft Office programs. The successful candidate should have the ability to communicate well with the public, maintain large data sets, learn NCAA Equestrian competition management, and be creative with the many miscellaneous roles played as an important member of the Equestrian team staff.

Flexible organized self-starter, an effective problem solver, decisive and have the ability to work independently or as part of a collaborative team. Managing multiple projects and prioritizing tasks effectively is essential. Strong communicator both verbally and in writing, which includes the ability to communicate effectively with a diverse audience and intense personalities. Strong listening skills and a willingness to learn are critical. The capacity to engage effectively with others of diverse cultures or backgrounds. The ability to work a non-standard work schedule that will include evenings, weekends, holidays and overnight travel.

Physical Demands

The physical demands and environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job; the employee will stand; walk; use hands to handle, feel and reach with hands and arms. The employee will sit and talk or hear, lift and/or move up to 25 pounds, use close and distance vision, and peripheral vision. The noise level in the work environment is usually moderate, but escalates to high during practice and athletic competitions.

Is driving required to perform essential duties outlined in this position? (This does not include infrequent trips) The successful candidate would have to provide proof that s/he has a valid driver's license when offered employment.Does this position have financial responsibilities?NoDoes this position require a P-Card? NoIs having a P-Card an essential function of this position? NoCredit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Budget and Records (20%)
Daily monitoring and entering of bills and invoices, accounting and following of business protocols
Student-athlete files and records
Organization
Updated
Labeling
Filing

Percentage of time20 Duties/Responsibilities

Duties/Responsibilities

Office (20%)
Organization
Supplies
Nutrition Lounge
Public Coordinator
Assistant to the Coaches

Percentage of time20 Duties/Responsibilities

Duties/Responsibilities

Meet Management (15%)
NCEA paperwork
Draw, scoring, competition secretary
Coordination with all departments

Percentage of time15 Duties/Responsibilities

Duties/Responsibilities

Travel coordination (15%)
Hotel, Flights, Rentals
Squad list, notebooks

Percentage of time15 Duties/Responsibilities

Duties/Responsibilities

Team Management (15%)
Compliance help
Letterman, Team policy
Uniforms
Communications

Percentage of time15 Duties/Responsibilities

Duties/Responsibilities

Program Development (10%)
Promotional material
Team activities
NCEA committees
Fundraising

Percentage of time10 Duties/Responsibilities

Duties/Responsibilities

UGAAA liaison (5%)
Communications, Meetings
Policies and procedures

Percentage of time5Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant DocumentsRequired Documents

1. Resume/CV

Optional Documents

1. Cover Letter