Fellowship Program Lead

Job description

Fellowship Program Lead

Stanford University

Job Number:

Stanford University, Department of Medicine, Division of Cardiovascular Medicine is seeking a Residency/Fellowship Program Coordinator 2, to manage, administer and support the operations of the residency/clinical fellowship program(s), which may include multiple subspecialties. Establish program activities, prioritize program-related tasks and ensure that important deadlines are communicated and met; includes supervising 1.5 FTEs.

Duties include:

  • Independently implement, administer and evaluate day-to-day activities of residency/clinical fellowship program(s) by identifying and executing responsibilities, making recommendations that impact policies, programs and standards, and ensuring compliance and follow-up, as needed.
  • Act as key contact for the program to interpret and apply complex policies, procedures and program guidelines (such as those from ACGME - Accreditation Council for Graduate Medical Education). Review exceptions to policies to determine if exceptions are allowable. Identify, troubleshoot and report compliance issues and assist in correcting situations.
  • Initiate and manage the annual recruitment, onboarding and offboarding processes, including coordinating all interviews and collecting feedback on applicants. Summarize ratings and provide recommendations to program director and selection committee.
  • Participate in ranking meetings and provide feedback on strengths/suitability of applicants. Communicate requirements to newly matched residents. Administer appointments to the hospitals/university.
  • Manage the residency/clinical fellowship and faculty evaluation process by establishing and executing project plans, timelines, and objectives. Present analysis of programs and evaluations.
  • Develop, distribute, maintain and analyze the resident rotation, vacation and leave schedules based on accreditation requirements with oversight of Program Director.
  • Ensure compliance with accreditation, licensing board, professional association, ACGME requirements, GME Office requirements for the residency curriculum, goals and objectives for each level of training. Ensure interns are credentialed before starting any rotation.
  • Act as a liaison and advocate in support of residents and hospital administration. Establish relationships and act as a liaison to other hospitals, internal departments, and divisions regarding resident recruitment, orientation, annual program affiliation agreements, and external rotations. Manage the goals and objectives for fellows' rotations through other clinics; recommend actions to be taken if goals are not being met.
  • May assist with budget activities for various residency activities, including monitoring expenses.
  • Plan annual events, organize meetings, and assist in the preparation for ACGME Site Visits and internal reviews. Develop brochures, invitations, or advertisements for events/lectures.
* - Other duties may also be assigned
  • Bachelors Degree in relevant field such as education or public health
  • Stanford University experience preferably experience working with Fellowships and/or Student Services
  • Supervisory Experience

  • Bachelor's degree and two years of relevant experience, or combination of education and relevant experience.

  • Ability to work independently and to coordinate multiple assignments with fluctuating priorities.
  • Excellent organizational and analytical abilities, ability to handle diverse workload.
  • Demonstrated good judgment in all areas of responsibility.
  • Agile and quick learner who can adapt easily to Stanford specific software and clinically related software.
  • Demonstrated ability to work well independently and take initiative while problem solving and resolving challenges.
  • Excellent oral and written communication skills. Ability to work with all levels of faculty and staff, and exhibit significant degree of diplomacy.
  • Excellent customer service skills and ability to adapt to changing work environment.
  • Proficient with Excel, Word and other applications required.
  • Ability to learn, understand and apply Accreditation Council for Graduate Medical Education (ACGME) or other subspecialties guidelines.

  • Constantly perform desk-based computer tasks.
  • Frequently sitting.
  • Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Rarely twist/bend/stoop/squat, kneel/crawl.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Additional Information
  • Schedule: Full-time
  • Job Code: 4537
  • Employee Status: Regular
  • Grade: G
  • Requisition ID: 83410


Location: School of Medicine, Stanford, California, United States
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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Job No:
Posted: 6/10/2019
Application Due: 8/12/2019
Work Type: