#99843 Financial Officer/Assistant DBO

Location
La Jolla, CA
Posted
Jun 05, 2019
Institution Type
Four-Year Institution

UCSD Layoff from Career Appointment: Apply by 06/07/2019 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 06/18/2019. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

Reporting to the Chief Administrative Officer and conferring with the Department Chair and other faculty leadership, the Financial Officer (FO) has direct and independent responsibility for fiscal and business activities within the Qualcomm Institute/Calit2, a dynamic multidisciplinary research organization housing many new campus initiatives. Will use advanced professional concepts and organizational objectives to resolve complex issues in creative and effective ways. Works on complex issues where analysis of situations or data requires an in-depth evaluation of variable factors. Exercises judgment in selecting methods, techniques, and evaluation criteria for obtaining results.

The Financial Officer (FO) is directly responsible for a complex annual operating budget of $4.5 million for the San Diego Division, and a $750K for the Institute's office. The FO is also responsible for tracking ~$20 million in extramural funds, $2.5 million in recharge activities, and $1.4 million in gift donations to QI/Calit2. Additionally, the FO is responsible for short and long-term projections and analysis of available and projected financial resources for use in forecasting and planning of programs, activities, and personnel.

The FO is also responsible for the day-to-day management of pre- and post-award administration of restricted and unrestricted funds. The FO will serve as the primary contact for PIs regarding proposal, award, reporting and audit requirements. The FO will also need to counsel and provide direction to the faculty, academic administrators, and support staff performing proposal preparation, administering accounting functions, and long range planning. The FO will also be expected to lead the QI/Calit2 fiscal staff, which is expected to continue to grow in size and complexity over the next five years.

Since the Institute and staff is still growing, the FO will also need to establish or revise policies and procedures for the QI/Calit2 business functions as needed. The FO’s duties encompass department management, fiscal unit management, administrative computing and data management, and serve as an institutional resource. Will oversee Qualcomm Institute's Academic Personnel Services (in conjunction with Research Affairs' AP Analyst) including salaried and non-salaried appointments, reviews, leaves, visas, salary administration, benefits, separations, grievances, layoffs, recruitment, etc. Advise Director on all academic personnel related issues and work with ad hoc committee to make recommendations.

QUALIFICATIONS
  • Graduation from college, preferably at the Master's level with a major in Accounting, Economics, Business Administration, or an allied field, and six (6) years of experience in budget analysis or administration; or an equivalent combination of education and experience. Strong proven background in fund accounting and financial administration.

  • Advanced knowledge of finance policies, practices, and systems. In-depth knowledge of federal and non-federal agency requirements and regulations for sponsored research and state instructional monies including: Uniform Guidance, Cost Accounting Standards, FDP, SAS 112.

  • Experience with and knowledge of Pre- and Post-award administration, purchasing, fabrications, disbursements, inventory, accounting, extramural funds, recharge facilities, business contracts, state funds, gifts and endowments, technology transfer, intellectual property, patents, and conflict of interest.

  • Strong, demonstrated fiscal/accounting skills. Experience with and knowledge of finance, general accounting practices, business management, fund accounting, audit trails, and use of cost-centers.

  • Ability to identify, collect, and analyze information from multiple sources. Skill in applying organization and management theories, cost and budget analysis in order to analyze large quantities of financial data, extract pertinent data, compile financial models, analyze and present data effectively, and ability to prepare accurate financial reports in various formats.

  • In-depth ability to use multiple spreadsheet and database software tools to gather information for specialized, complex financial analysis, fiscal management, and financial reports. Ability to effectively present complex finance related information, verbally and written in a clear and concise manner.

  • Demonstrated knowledge of databases, computer applications, programs, terminology, functions and operations as management tools for analyzing financial processes for automation, and for improving, implementing, and enhancing all levels of fiscal activity, and for forecasting and report generation

  • Proven experience to audit financial data, format special financial reports and communicate budgetary information using complex data, rules, regulations and resource materials. Knowledge and understanding of internal control practices and their impact on protecting University resources.

  • Strong management and leadership skills in a variety of functional areas. Excellent performance management and supervisory skills. Ability to function as a member of a team. Ability to lead teams, work groups and committees and to act productively as a part of a group.

  • Knowledge of recharge activity policies and procedures. Ability to develop recharge activity proposals and rate charges annually. Knowledge of cost accounting practices and the administration of income producing activities.

  • Knowledge of statistical principles and ability to do statistical data analysis and interpretation. Excellent mathematical skills for calculations involving data projections and adjustments.

  • Excellent interpersonal skills at all levels within the organization; advanced service orientation and critical thinking skills; and attention to detail. Ability to use organizational skills to multitask in a high volume environment.

  • Demonstrated experience in academic personnel preferred.

SPECIAL CONDITIONS
  • A background check is required for this position.

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