Job #6974 Facilities and Operations Assistant (Administrative Support Assistant II), Athletics

Job description

Job Title: Facilities and Operations Assistant (Administrative Support Assistant II), Athletics
Location: San Diego Main Campus
Regular/Temporary: Temporary
Full/Part Time: Full-Time
Job ID: 6974



San Diego State University is seeking applicants with demonstrated experience and/or commitment to teaching and working effectively with individuals from diverse backgrounds and members of historically underrepresented groups.

Initial review of applications will begin on June 18, 2019. To receive full consideration, apply by June 17, 2019. The position will remain open until filled. The online application should be completed in detail. Completion of the online application is required for consideration; a resume alone will not suffice.

For more information on San Diego State University, please click here.


Position Information

This is a full-time (1.0 time-base), benefits eligible, temporary position anticipated to end on or before 06/30/2020, with the possibility of reappointment and/or permanency. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

The function of the San Diego State University Athletic Facilities and Operations Department is to implement strategies to effectively manage and perform daily functions of all Athletic Department sanctioned events while maintaining and organizing the facilities in which these events occur. These functions include but are not limited to assisting with facility scheduling, setup and breakdown of all athletic department events, team practices, team competitions, and facility maintenance and improvement.

There are several facilities of which the Athletic Department is the primary user, and as such, is responsible for overseeing. These facilities include the Fowler Athletics Center, Jeff Jacobs JAM Center, Peterson Gym, Tony Gwynn Stadium, SDSU Softball Stadium, Aztec Tennis Center, SportsDeck, practice fields, and the Aquaplex.

The Facilities and Operations Assistant reports directly to the Assistant Athletic Director of Operations – Special Events & Projects, and serves as the assistant liaison for all functions pertaining to the Facilities and Operations department. The primary focus is on assisting with daily functions and responding to and addressing specific departmental event and facility needs. This position handles certain day-to-day tasks that deal with departmental administrative and clerical duties as assigned. Other responsibilities include assisting with the coordination of vendors and other external groups that help with organizing events; controlling inventory of various items; providing work direction to Facilities and Operations interns and student assistants; and assisting in training new departmental employees. Specific-sport game coordination includes sports as assigned. Game day management duties include various detailed tasks of preparation coordinated in a timely and efficient manner. Advanced planning and proper breakdown following the event are necessary.

For more information regarding Athletics, please click here.


Compensation and Benefits

Starting salary upon appointment not expected to exceed $2,834 per month. CSU Classification Salary Range: $2,600 - $4,458 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.



Minimum Qualifications

Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic arithmetic calculations; and typing and keyboard skills.

These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment.

Preferred Qualifications and Specialized Skills

  • Experience in training and leading student workers.
  • One year of experience in an intercollegiate athletics environment, especially in a facilities/operations support role.
  • Ability to work in a fast-paced environment and make decisions in a timely and professional manner.
  • Ability to work a flexible schedule including evenings and weekends.
  • Ability to plan, organize, and schedule athletic activities.
  • Experience with Word, Excel, Access, Publisher, Outlook, ASTRA, Adobe Creative Suite, Publisher, and/or Google Drive.
  • Experience with designing and distributing credentials.
  • Experience with athletic contest agreement preparation.
  • Ability to independently prioritize and handle work assignments.
  • Working knowledge of NCAA rules and regulations.
  • Working knowledge of budget policies and procedures.

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Application Procedures

To apply for this position, please click on the "Apply Now" button on this page. You must submit your application by clicking on the "Submit" button. If you need assistance completing your application, please click here.

Applicants with disabilities requiring assistance may call (619) 594-7099.


General Information

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

SDSU is a smoke free campus. For more information, please click here.

SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.





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Job No: 6974
Posted: 6/5/2019
Application Due: 8/4/2019
Work Type: