Assistant to the Director
- Employer
- Clark University
- Location
- Worcester, Massachusetts
View more
- Administrative Jobs
- Academic Affairs, Other Academic Affairs Jobs, Institutional & Business Affairs, Clerical & Administrative Support
- Institution Type
- Four-Year Institution
Job Details
Clark University
Assistant to the Director
Job Code 199934
Mosakowski Institute
Full-time/ 40 hours/ 12 month
Clark University’s Mosakowski Institute seeks to fill the position of Assistant to the Director. The successful candidate will provide primary support to the Director of the Mosakowski Institute. These duties will include, but are not limited to, budgeting, scheduling, event planning and execution, time-management, internal and external communications, support for Institute researchers, website maintenance, grant submissions and fund-raising, supporting the Institute’s advisory committee and project management. The Assistant to the Director has primary responsibility for maintenance of Institute space and equipment.
Duties and Responsibilities include:
- Manage and Schedule the Director’s meetings; communicate information to internal and external audiences
- Manage and maintain the Institute’s budget, including executing and tracking all expenditures and reconciling financial statements
- Oversee the preparation of materials for grants, contracts and budgets.
- Maintain the Institute’s website and other communications platforms
- Plan and execute all aspects of the Institute events except overall strategy and intellectual content
- Determine administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences
- Maintain the Institute’s office supplies, equipment, etc.
- Oversee and coordinate administrative, program, and office activities; establish, select, implement, and coordinate office procedures and systems
- Serve as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities
- Oversee, instruct, and coordinate activities of support staff
- Provides editorial support for journal(s)/publication(s)
- Proofread and edit material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work
- Greet visitors. Answer and screen telephone calls. Assess nature of business. Responds to requests for information and provides assistance; screen and respond to mail
- Format, proofread, and edit correspondence, reports, manuscripts, grants, and other material; Assemble attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures
- Compose substantive correspondence and written material
- Coordinate travel arrangements
- Schedules and coordinates meetings and appointments
- Takes minutes
- Perform additional functions incidental to office activities
Qualifications
- Bachelor’s degree or equivalent, preferred.
- 3-5 years’ administrative experience in similar or related work
- Excellent oral and written communication skills
- High level of initiative, exceptional organizational skills, and the ability to adapt to a dynamic and fast paced environment
- Working knowledge of business, accounting or commercial procedures with detailed knowledge in these areas
- Excellent computer skills, including Microsoft Office and facility with Clark’s accounting systems
- Strong basic mathematical skills to manage office budgets
- Experience with website maintenance and familiarity with social media platforms including YouTube, twitter, snapchat, Facebook, etc., preferred
- Must be able to work independently to meet multiple time-sensitive deadlines
- Prior experience working with and contributing to a diverse workplace with the ability to interact effectively with a broad range of constituents on campus
- Occasional work during evening and weekend hours
This is a full-time, 40 hours per week, 12 month position with excellent benefits, which include employee and family tuition benefits, 4 weeks’ vacation, generous retirement plan, free use of campus fitness center and many more.
Review of applications will begin immediately. Salary will be commensurate with skills and experience. Please email résumé and cover letter to resumes@clarku.edu . Applicants must reference Job code 199934 in the subject line to be considered for this position.
Clark University embraces equal opportunity and affirmative action as core values: we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. This commitment applies to every aspect of education, services, and employment policies and practices at Clark. Our commitment to diversity informs our efforts in recruitment, hiring and retention. All positions at Clark share in the responsibility for building a community that values diversity and the uniqueness of others by exhibiting integrity and respect in interacting with all members of the Clark community to create an atmosphere of fairness and belonging. We strongly encourage members from historically underrepresented communities, inclusive of all women, to apply.
Organization
Working at Clark University
A relentless force for positive change
Founded in 1887, Clark University is a liberal arts-based research university committed to scholarship and inquiry that addresses social and human imperatives on a global basis. It is the place where Robert Goddard invented the modern rocket, where Sigmund Freud delivered his only lectures in the United States, and where current students stake their claim to the Clark motto, “Challenge Convention. Change Our World,” which is the rallying cry that inspires our community every day.
Located in the heart of New England — Worcester, Massachusetts — Clark University educates its approximately 2,200 undergraduate and 1,100 graduate students to be imaginative and contributing citizens of the world, and to advance the frontiers of knowledge and understanding through rigorous scholarship and creative effort.
A university on the cutting edge of higher education
Clark is a world-class research university that is small by design, giving students the rare opportunity to contribute to pioneering research projects and to benefit from hands-on experience, close collaboration with peers, and the individual mentorship of faculty.
LEEP (Liberal Education and Effective Practice) is Clark’s pioneering model of higher education, compelling students to thrive in authentic world and workplace settings, and preparing them for lives and careers of consequence. Clark is the only university to make the development of “capacities of effective practice” an explicit learning requirement for its undergraduates. Critical to success in today’s world, these capacities include imagination, self-directedness, resilience, and the ability to manage diversity and uncertainty. A Clark education reflects a belief in the enduring value of liberal education, as well as the University’s efforts to more deeply attune students’ learning experiences to the profound changes underway in our economy, our society, and our democracy.
The Clark graduate experience reflects the importance of “engaged scholarship” — an innovative educational approach that connects students to the people and organizations intimately familiar with (and working to address) the issues they are passionate about, and that places a premium on effecting measurable outcomes.
Committed to research that advance knowledge and impacts society
The Clark University faculty is composed of world-renowned researchers who foster a culture of excellence in the next generation. At Clark, faculty and students are given the freedom and flexibility to pursue projects that transcend traditional disciplinary boundaries.
The University’s focused areas of research excellence are backed by strong Ph.D. and master’s degree programs that engage graduate students from around the world in such areas as biology, chemistry, economics, geography, psychology, urban education, management, environmental science and policy, Holocaust and genocide studies, and international development and social change. Clark faculty, students, and staff continually develop new ways of thinking and acting that have a positive impact on the lives — and livelihoods — of people throughout the world.
Clark's research profile is enhanced by the presence of a variety of research institutes and centers that build on a foundation of interdisciplinary scholarship: the Mosakowski Institute for Public Enterprise, the George Perkins Marsh Institute, the Higgins School of Humanities, the Jacob Hiatt Center for Urban Education and the Strassler Family Center for Holocaust and Genocide Studies.
Redefining our place in the world by immersing our community in it
Clark has redefined what it means to be a university in today’s interconnected world, forging robust partnerships with universities, educators, researchers, and business and community leaders at home and abroad, enabling its faculty and students to conduct in-depth research, work collaboratively to take on global concerns, and make a tangible difference. This diverse community of educators, researchers, and scholars challenge and inspire each other with their perspectives, insights, and determination. They are creative thinkers eager to defy conventional wisdom, devise inventive solutions to complex problems, and roll up their sleeves to get things done.
Clark itself plays a critical role in the health and well-being of its urban community, known as Main South, through the University Park Partnership — a national model for neighborhood revitalization. Working in tandem with the city of Worcester, Clark has been a change agent in the areas of housing and physical rehabilitation, education, economic development and social and recreational opportunities for residents. The University Park Campus School, which Clark operates in collaboration with the Worcester Public Schools, boasts an estimable record of high achievement and was recognized by President Barack Obama for its record of academic success.
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