Posting Details

Application Instructions

Please read carefully before applying:You must provide all information requested on the application form (resumes will not be considered as a substitute for the application). Initial screening by Human Resources for minimum requirements is based on your APPLICATION ONLY (supporting documents will not be reviewed during initial screening). Incomplete applications will not be considered by hiring committees. You will have an opportunity to upload supporting documents for committee consideration during this online application process.

Position Information

Posting Number: 06001521 Position Title: Project Coordinator, Title III SIP Grant Posting Date: 06/05/2019 Closing Date: 06/28/2019 Open Until Filled (notes): Length of Position: 12 months per year Anticipated Start Date:

August 2019

Position Type/Employee Class: Administrative FTE: 1.0 FTE Salary Level: Administrative Salary Level 24 (The position is included in a classification and compensation study. Changes to its assigned classification, requirements, job duties, and salary range may occur.) Starting Minimum Pay: $48,222 plus exceptional benefit package Starting Maximum Pay: $57,406 plus exceptional benefit package Hours per Week: 40 hr/wk Work Schedule: Typically 8:00am - 5:00pm Days of the Week: Typically Monday - Friday Job Summary/Purpose:

Primary Purpose:Under the direction of the President, the Title III Project Coordinator will work with the Vice President of Instruction and the Dean of Student and Enrollment Services to facilitate and oversee the College’s Title III Strengthening Institutions Program (SIP) grant ensuring compliance with all federal and state requirements.

Terms of Employment:

• This is a 12-month exempt position at pay level 24 in the Administrative salary schedule.
• Requires flexible work schedule, which may include evenings and/or weekends as well as travel throughout the district.
• Requires the provision of official transcripts upon hire.
• Upon hire, must pass criminal and/or driving history; only information relevant to the position will be considered.

Essential Functions:

1.Provide general leadership and oversight of the grant activities including implementation, monitoring, reporting, and compliance.
2.Prepare report, reconcile, and approve expenditures; evaluate cost management; and monitor budget requirements.
3.Working with grant activity leads, Institutional Effectiveness and Title III External Evaluator Consultant, to conduct program analysis and evaluation; develop and distribute dashboard reports; ensure College constituents are informed of Title III goals, objectives and achievements; complete and submit all federal reporting requirements; and prepare updates and reports, both written and presentation formats, for campus constituents.
4.In collaboration with the external evaluator and the College’s Institutional Effectiveness Office, collect and report the data required for the evaluation plan.
5.Work with grant activity leads, ensure that COCC’s branch campuses are integrating into project implementation activities, goals and objectives as appropriate.
6.Assist in institutionalizing project activities into the College for post-grant sustainability.
7.Perform other related duties as required.

Knowledge, Skills and Abilities:

1.Knowledge of and experience in project management including using time effectively, critical problem-solving, good communication, fiscal oversight and managing budgets, and great attention to detail.
2.Knowledge of and experience with annual reporting (dashboard, objectives and indicators, goal outcomes).
3.Must have good listening and interpersonal skills to serve as the liaison between Title III Leadership Team, Advisory Committee, Activity teams, U.S. Department of Education, and the external grant evaluator.
4.Ability to work effectively across a wide range of departments, with faculty and administrators, and with various interest groups.
5.Must be a self-starter, work collaboratively in a team environment, be highly motivated, and possess good judgment in identifying issues, stakeholders, and priorities.
6.Must be able to effectively problem solve issues that affect multiple departments, bringing stakeholders to a reasonable consensus on process.
7.Ability to effectively learn and work with computer systems including spreadsheets (Excel).
8.Ability to effectively communicate verbally and in writing, using the English language.
9.Ability to work cooperatively with various interest groups in a higher education setting, especially community colleges.

Physical Demands and Other Ergonomic Requirements:

Working hours are generally Monday through Friday from 8:00 AM to 5:00 PM. Additional hours or schedule changes may be required based on work requirements including attending monthly evening board meetings. Work is performed in an office setting, mostly sitting with frequent computer use. Individual is required to be able to perform the essential functions with or without reasonable accommodation.

Equal Opportunity / Non-Discrimination Statement

NON-DISCRIMINATION STATEMENT

The goal of Central Oregon Community College is to provide an atmosphere that encourages our faculty, staff and students to realize their full potential. In support of this goal, it is the policy of Central Oregon Community College that there will be no discrimination or harassment on the basis of age, disability, sex, marital status, national origin, ethnicity, color, race, religion, sexual orientation, gender identity, genetic information, citizenship status, veteran status or any other classes protected under Federal and State statues in any education program, activities or employment. Persons having questions about equal opportunity and nondiscrimination should contact the Equal Employment Officer, c/o COCC’s Human Resources office, 541.383.7216.

Minimum Qualifications:

•Bachelor’s degree.
•Five years’ progressively responsible experience in a higher education setting.
•Three years’ experience in program evaluation, including collecting, analyzing, tracking and synthesizing data.
•Project management, including budget experience, in a higher education setting or a related field and in an environment of complex rules and processes.
•Experience working with under-prepared students, first-generation college students, rural, diverse, and/or developmental education – or equivalent experience in industry training or community programs.

Special Qualifications:

•Master’s degree.
•Community college experience.
•Experience working with U.S. Department of Education or other state/federal agency grants.
•Bilingual candidates encouraged to apply.

Special Instructions to Applicants:

Finalists selected to interview may be required to provide a candidate presentation to the College campus community or complete a skills demonstration.

Note that you will be required to upload/create the required documents indicated in this posting at the time you apply. Unofficial transcripts are acceptable at application. It is the responsibility of the applicant to upload all required documents, including transcript(s). If you have questions please contact Human Resources at 541-383-7216.

Is a Criminal History Check required? Yes Is a Credit History Check Required? No Open Until Filled Yes Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Choose your highest level of education:
   • No High School Diploma or GED
   • High School Diploma or GED
   • Associates Degree
   • Bachelors Degree in Progress
   • Bachelors Degree
   • Masters Degree in Progress
   • Masters Degree
   • Ph.D. in Progress
   • Ph.D.
   • J.D.
   • M.D.
   • Other Doctorate Level Degree
2. * The College is NOT able to support Visa applications for this position. Applicants must already be eligible to work in the United States to be considered for this position. Are you, or will you be eligible to work in the US by the start date of the position?
   • Yes
   • No
3. * Background checks are required for all employees of COCC. Should an offer of employment be made to you and accepted by you, you will receive an email from COCC / HireRight Screening requesting your consent and basic information to complete the check. The offer of employment will be conditional upon satisfactory completion of the criminal background check. Confirmed findings on a criminal background check will not automatically disqualify you from being hired into a position. Results are evaluated on a case-by-case basis, considering the job responsibilities and other risk factors. Additional information regarding COCC’s criminal history check policy can be found online in the General Procedures Manual, Section HR-2-1. Please indicate here if you will provide consent to the criminal history check when requested by the College:
   • Yes, I will provide my consent when requested
   • No, I will not provide my consent when requested
4. * Are you a U.S. military veteran? (COCC provides qualifying veterans and disabled veterans with preference in employment. To receive veterans preference in this recruitment process, you must upload your DD214 or DD215 form as supporting documentation. You will have the opportunity to upload the document in the next step of this application process.)
   • Yes, I am a veteran
   • No, I am not a veteran
5. If you have identified yourself as a qualified veteran or disabled veteran by submitting your DD214 or DD215 form as proof of veteran status, please describe any transferable skills earned during your military service that you feel relate to the requirements/preferences of this position.

   (Open Ended Question)

6. The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum qualifications, but present other qualifications or experience equivalent to those required will be considered and are encouraged to apply. There may be other requirements where an equivalency is acceptable. Please be aware that applicants who do not meet the minimum requirements and do not provide an equivalency statement will not be selected for an interview.Your statement should make clear the requirement you are addressing. Example: The position requires a Master’s degree. You have a Bachelor’s degree and work experience when combined you feel is equivalent to the degree requirement. Please make clear why you feel it is equivalent.

   (Open Ended Question)

7. * Please describe how you meet the minimum qualification of having five years’ progressively responsible experience in a higher education setting.

   (Open Ended Question)

8. * Please describe how you meet the minimum qualification of having three years’ experience in program evaluation, including collecting, analyzing, tracking and synthesizing data.

   (Open Ended Question)

9. * Please describe how you meet the minimum qualification of having project management experience, including budget experience, in a higher education setting or a related field and in an environment of complex rules and processes.

   (Open Ended Question)

10. * Please describe how you meet the minimum qualification of having experience working with under-prepared students, first-generation college students, rural, diverse, and/or developmental education – or equivalent experience in industry training or community programs.

    (Open Ended Question)

Applicant Documents Required Documents

1. Resume/Vitae
2. Cover Letter
3. College Transcript 1 (unofficial)

Optional Documents

1. Letter of Recommendation 1
2. Letter of Recommendation 2
3. Letter of Recommendation 3
4. College Transcript 2 (unofficial)
5. College Transcript 3 (unofficial)
6. College Transcript 4 (unofficial)
7. US Military DD 214
8. Other Document 1
9. Other Document 2
10. Other Document 3
11. License or Certification
12. Certification Document