Financial Manager 1

Job description

Financial Manager 1

Stanford University

Job Number:

Financial Manager 1
Job Family: Finance
Job Code: 4456
Grade: J
Exemption: Exempt

Stanford Pre-Collegiate Studies (SPCS) is an innovative center for pre-collegiate education committed to Stanford's ideals of academic excellence and respect for diversity of backgrounds and experiences. SPCS brings together intellectually curious students from around the world in engaging learning communities designed to foster critical thinking, promote personal growth, and inspire dedication to lifelong learning in the next generation of global citizens.

SPCS Programs include residential summer programs on the Stanford campus, serving over 2000 high school students from more than 80 countries, and year-around programs at Stanford for elementary through high school students in the local area. Additionally, SPCS is the home of the Stanford Online High School (OHS).

**Please note that this position will move to Stanford's new Redwood City Campus in September 2019**
We are seeking a Financial Manager 1 to manage staff responsible for finance and control functions and manage day-to-day finance operations for Stanford Pre-Collegiate Studies (SPCS) Programs. The Financial Manager reports to the Director of Finance for Stanford Continuing Studies, with a dotted line to the Director of SPCS Programs.

Your responsibilities include:

Manage the work of other employees, make hiring decisions, provide coaching and mentoring, manage performance, contribute to succession planning within area of responsibility.

  • Directly supervise SPCS's Financial Management Analyst. Maintain a dotted line to all staff handling financial tasks within SPCS Programs, providing leadership, coaching, and assessment of financial responsibilities.
  • Develop and direct financial training for contingent residential staff, hired annually. Provide feedback on areas of improvement; serve as an escalation point for issues with compliance.

    Establish overall objectives or direction for a unit, project, or operational area. Plan, direct, and monitor all budgets for areas of responsibility, and manage business operation and administration of a functional unit or area; may lead a team in providing post award sponsored research administration and services.
  • Establish financial practices, and manage business operations and administration for SPCS Programs, encompassing approximately a dozen academic programs.
  • Plan, direct, and monitor consolidated budgeting processes for the unit encompassing SPCS Programs & OHS.
  • Oversee the unit's ongoing reconciliation processes and fiscal year end activities, providing direction for staff handling financial activities.
  • Identify and resolve complex issues which may span multiple areas, apply ingenuity and creativity to problem analysis and resolution.
  • Evaluate and recommend changes to SPCS Programs' chart of accounts, continually evaluating alignment of the chart of accounts with programmatic operations/goals, and University reporting requirements.
  • Identify and resolve issues with processes that underlie funding for the programs.

    Oversee report preparation and analysis requiring the consolidation of multiple, complex financial and statistical data points.
  • Provide expert guidance on the development of executive reports, streamlined reporting tools/dashboards, and the design of SPCS tuition reporting and calculation process. Continually evaluate and update methodology, designing new approaches, as needed.
  • Design complex protocols for revenue reconciliation and reporting for SPCS Programs.
  • Train staff on reporting protocols.

    Communicate financial policies and procedures; ensure accuracy, completeness, and timeliness for management financial processes and reports.
  • On a year-round basis, monitor the quality of all financial operations and transactions for SPCS Programs. Provide expert analysis of policy issues, and disseminate information accordingly. Continually assess practices to evaluate unit-wide financial compliance, implementing protocol changes as needed.

    Collaborate with other colleagues on cross functional projects; contribute to solutions that may affect policy changes or the development of new controls or processes.
  • Collaborate with the Director of Finance, OHS Director of Business Operations, Program Directors, and top level leadership within SPCS, to craft financial protocol and processes.
  • Partner closely with the Associate Director for Administration to develop and refine financial administration for SPCS programs.

    Participate in critical analysis of existing systems, policies, and procedures; recommend and implement approved solutions.
  • Recommend and implement new protocols in response to ongoing analysis, policy changes, or best practices.
  • Participate in analysis of new campus-wide tools, vendors, and procedures.
  • Ensure PCI compliance for all SPCS merchant accounts.

    Represent the unit within the functional unit or school and to external constituencies.
  • Represent SPCS financial activities to the President & Provost's Office
  • Serve as a key member of the SPCS Programs leadership team. Work closely with top level leadership within SPCS to support unit financial objectives and strategic direction.
  • In conjunction with the Director of Finance, provide expert guidance on topics of financial direction for SPCS Programs & OHS.
  • Partner with central University groups on annual transfers, reporting requirements, billing activities, working groups, etc.

    * - Visa sponsorship is not available for this position. All candidates much be eligible to work in the U.S.

    To be successful in this position, you will bring:

    Bachelor's degree and six years relevant experience or combination of education and relevant experience.

    Knowledge, Skills and Abilities:
  • Advanced proficiency in Microsoft Office Suite, especially Excel
  • Demonstrated knowledge of Oracle or other business financial systems. Ability to quickly learn new technologies and financial software applications.
  • Solid understanding of financial principles.
  • Strong professional communication and interpersonal skills, including ability to clearly and effectively prepare materials for and effectively communicate information to internal and external audiences, and all levels of management.
  • Strong analytical and conceptual skills, ability to review and analyze complex financial information.
  • Strong leadership and management skills with previous experience managing people, delegating workload and providing direction and leadership.
  • Strong consulting and partnering skills, including the ability to lead and influence employees at all levels, and work successfully with unit/program directors.
  • Demonstrated skill in project management of a high volume of work, some of which is cyclical.
  • Demonstrated success in performing meticulous, high quality and compliant work.
  • Ability to interpret complex research and fiscal policies, assimilate information from a wide range of resources and act like a mentor and resource to others.
  • Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.

    * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

    Routine extended working hours during peak cycles; travel to school/unit sites across university.

    How to Apply
    We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and resume along with your online application. Your one-page cover letter should briefly describe your background and experience.

    Additional Information
    • Schedule: Full-time
    • Job Code: 4456
    • Employee Status: Regular
    • Grade: J
    • Requisition ID: 83342


    Location: Stanford Pre-Collegiate Studies, Redwood City, California, United States
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link:

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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    Job No:
    Posted: 6/4/2019
    Application Due: 8/5/2019
    Work Type: