Administrative Support Assistant II

Job description

Job Title: Administrative Support Assistant II
Job ID: 13725
Full/ Part Time: Full-Time
Job Code: 1032
Department: Public Health

To view full job description including minimum qualifications and to apply online:

Salary Range: $2,600 - $4,458 per month (anticipated hiring salary: $2,600 per month)

Note: This is a full-time (40 hours per week), probationary, non-exempt position

Organizational Description:
The Department of Public Health is one of seven departments in the College of Health and Human Services and offers curricula based on principles of public health practices leading to a Bachelor of Science degree at the undergraduate level and a Master of Public Health Degree.

The Bachelor of Science in Health Science and the Master of Public Health (MPH) are designed to prepare students for careers with official and voluntary health agencies at the federal, state, or local levels of government as well as the private sector.

Under the general supervision of the chair of the Department of Public Health, this position provides clerical support to the Department of Public Health which consists of fifteen full-time and 21 part-time faculty. This position has direct contact with all department faculty, students, other campus staff and visiting community members as guest speakers.

Position Summary:

  • Assist with various department budgets' needs
  • Place and initiate purchase order requisitions for all faculty, department supplies and or equipment (on-line) orders through Office Depot
  • Follow-up with vendor and or Procurement Department
  • Enter travel related information into Excel and Access
  • Receive and distribute equipment and or supplies
  • Arrange for equipment assembly as needed
  • Place service requests with Plant Operations for necessary repairs and departmental faculty needs
  • Process final paperwork and enter into both MS/Access and Excel, then reconcile with PeopleSoft financial report
  • Issue permission numbers per protocol to students upon request by faculty
  • Arrange room reservations and order catering when requested
  • Assist in updating all department lists, faculty and staff personal information, department list with all faculty locations, room, phone, and e-mail addresses
  • Reserve conference rooms for all monthly faculty meetings and departmental conference room needs
  • Schedule and administer student evaluations with student assistant and faculty
  • Assist Department ASCII with interview process for new student assistants
    Secondary Duties of the job include:
  • Assist Department Chair, ASC, and faculty with exam prep and minutes when needed
  • Answer telephone and direct calls to proper campus faculty or staff
  • Greet and assist faculty, staff, students, and community guest speakers
  • Maintain student files and information (with student assistant)
  • Process forms related to student coursework and advisement
  • Serve as liaison between student and faculty
  • Provide guidance to each student personally to solve or resolve any academic issues and or problems
  • Assist with creation and presentation of Alcohol and Drug Certificates to those students who have completed the necessary courses
  • Maintain, arrange, design, and update department bulletin board and display case

    Knowledge, Skills, and Abilities:
  • General working knowledge of applicable university infrastructure, policies, and procedures
  • Thorough knowledge of office methods, procedures, and practices
  • Fluency in using standard office software packages (Microsoft Office Suite, Google, email, calendar, etc.)
  • Thorough knowledge of English grammar, punctuation, and spelling
  • Active problem solving and effective interpersonal skills

    Ability to:
  • Learn, interpret independently, and apply a variety of complex policies and procedures
  • Identify deviations from applicable policies
  • Apply independent judgment, discretion, and initiative to address problems and develop practical, thorough, and at times, creative solutions
  • Perform standard arithmetic functions of a transactional nature, including tracking and comparing data
  • Present standard information in writing effectively
  • Understand, interpret, and communicate procedures, policies, information, ideas, and instructions

    Education and Experience:
  • Completion of a high school program or its equivalent
  • Two years of related experience in an office environment
  • Demonstrated history of regular attendance and positive performance reviews

    Preferred Skills:
  • Proficient in the use of FileMaker Pro

    Ability to:
  • Manage multiple clerical tasks and easily prioritize needs
  • Understand and abide by the Family Education Rights and Privacy Act (FERPA) and the confidentiality of records

    Copyright ©2017 Inc. All rights reserved.

    Posted by the FREE value-added recruitment advertising agency





    Diversity Profile: University



    View more

    Learn more on Inside Higher Ed's College Page for University

    Arrow pointing right
    Job No:
    Posted: 6/3/2019
    Application Due: 6/18/2019
    Work Type: