Associate Director, Employer Relations & Development

Job description

Job location: Illinois: Chicago


Employment Type: Full-time
Posted data: 2019-05-31
Req: JR05176
Please make sure to read the job posting in its entirety as it reflects both the University roles and responsibilities, followed by the specific description.

Department59678 Enrollment And Student Advance

About the UnitCareer Advancement serves a student population of over 6,000 arts and sciences undergraduate students, in addition to alumni who have graduated within the last five years. Career Advancement plays a vital role in ensuring our students’ success after graduation. Career Advancement offers innovative and comprehensive career development services to the University of Chicago's undergraduate students with a focus on pre-professional preparation, experiential education, and opportunities. Through career advising, programs, and comprehensive resources, Career Advancement supports undergraduate students and alumni as they develop the skills necessary to manage their career development, while working with alumni and employers to provide students with meaningful opportunities. For more information, please visit the Career Advancement website at careeradvancement.uchicago.edu. For more information about the Odyssey Program, please visit: https://odyssey.uchicago.edu/, https://collegeadmissions.uchicago.edu/cost-aid/scholarships/odyssey-scholarships.

Job FamilyStudent Affairs & Services

Responsible for services targeting the physical, emotional, academic, and financial well-being of students, including but not limited to admissions, enrollment, athletics, career services, residence life, student activities, counseling, and health programs.

Career Track and Job LevelEmployer Management

Oversees employer development and relations to connect undergraduate students, graduate students, and recent alumni with job, internship, and other networking opportunities. Manages outreach affairs nationally and internationally and maintains relationships with executive search firms.

P2: Requires knowledge and experience in own discipline; still acquiring higher-level knowledge and skills. Builds knowledge of the organization, processes and customers. Solves a range of straightforward problems. Analyzes possible solutions using standard procedures. Receives a moderate level of guidance and direction.

Role ImpactIndividual Contributor

ResponsibilitiesThe job connects undergraduate students, graduate students, and recent alumni with job, internship, and other networking opportunities. Conducts outreach and maintains relationships with executive search firms.

1) Cultivates new relationships with companies that do not have an existing formal relationship with the University., 2) Identifies opportunities to increase the visibility of new companies and niche industries to job-seeking students. Identifies and supports the recruitment of employers and corporate representatives for career events. Assists in planning and managing event logistics., 3) Educates employers about the University, students, and available recruiting services. Assists employers in developing effective recruiting strategies, setting goals and utilizing University services., 4) Develops metrics for tracking progress against goals and reviews goals periodically with the internal team and recruiters. Enforces recruiting guidelines with employers and students. Administers in-house recruiting programs. Focuses on targets for both the number of opportunities and the number of interns., 5) Performs other related work as needed.

Unit-specific Responsibilities

1) The Employer Relations and Development (ERD) team establishes and enhances employer relationships across industries and in multiple geographic locations to connect talented UChicago students with leading organizations for job outcomes and experiential education opportunities. Employer Relations & Development staff members focus on a sub-set of industries of interest to UChicago student and undergraduate alumni.

2) The Associate Director will work within a collaborative, fast-paced, high-performing, dynamic Employer Relations team to foster the UChicago brand with employers. Associate Director will utilize industry trend knowledge and work across teams to gain insight into student demand for internships and full-time opportunities across industries. 3) Associate Director will oversee on-campus recruitment and provide guidance in cultivating employer partnerships across industries both functionally and geographically, contributing to the growth of full-time outcomes and the University’s premiere Jeff Metcalf Internship Program that places students into 2,500+ paid substantive opportunities in the academic year. Associate Director will actively source leads and cultivate employer partnerships – this includes active engagement with alumni, parents, and friends of the University to promote new professional opportunities in target regions and industries.

4) Associate Director will provide guidance to the ERD team in staying ahead of trends, developing best practices, and communicating across Career Advancement’s teams.

5) The ERD team provides superior customer service to all employer partners recruiting UChicago students, including the management of a robust on-campus recruiting program during peak hiring seasons. The Associate Director will liaise closely with the Career Advancement’s suite of pre-professional programs as well as general career. advising teams in the office to promote opportunities, inform on recruiting trends, and offer insight into employer demand for skills and talent. Associate Director will also serve as a liaison to campus partners and represent the office in relevant meetings (e.g. Booth School of Business, Department of Economics, Harris School of Public Policy, Social Services Administration, the College, UChicagoGRAD, etc.). This role will foster positive relationships with internal (admissions, corporate relations, and alumni relations and development) and organization contacts while promoting employer development initiatives.   

6) Another key initiative of this role includes ensuring that first-year Odyssey Scholars have access to substantive internship opportunities the summer after their first year. The Associate Director will be instrumental in meeting this goal by guiding the team to develop new relationships with employers interested in hiring first-year students.

7) Collaborating with student advisers in the creative promotion of opportunities, and establishing and maintaining ERD team momentum.

8) Develop recruiting strategies in partnership with employers and maintain UChicago’s competitive advantage among a wide range of employment partners through high-touch relationship management. Oversee employer partnerships and administer recruiting programs including but not limited to the Jeff Metcalf Internship Program, full-time recruitment. Collaborate with team leads in the office to support career opportunities and experiential education development for students including treks, job shadowing, and industry programming provided by the UChicago Careers In… pre-professional programs that enhance employer branding and affinity on campus. Ensure UChicago students are positioned competitively on the job market and career services programming is aligned with the interests of employers and to determine mutual staff support for student and recruiter populations.

9) Take an active role in driving student success and student placement. Serve as adviser to employers on developing a successful recruitment strategy. Gain knowledge of recruiting trends across industries to actively promote opportunities to students and advisers to contribute to targeted placement goals in each employer portfolio. Work with a wide variety of employers to assess and meet their needs and maintain contact with a portfolio of employers to serve as their dedicated Career Advancement liaison.  Assist with annual Employer Advisory Council meetings.

10) Support the Senior Associate Director in overseeing ERD team. Select, hire, train, supervise and evaluate staff. Deliver continuous and constructive feedback to employees and support them in their professional development and learning. Supervise three to four staff members. Support and help further develop direct reports, specifically in the areas of developing their institutional knowledge, and the confidence of representing Career Advancement and the University at large. Contribute to and increase employee engagement and foster a healthy environment of collaboration and recognition as a team. Instill collaboration with colleagues in the office and key campus partners, communicate effectively and proactively, and manage up. 

11) Guide and contribute to the development of new relationships with employers across industries based on student demand, market trends, and priority regions due to student enrollment. Collaborate with Alumni Relations and Development to cultivate new contacts and engage further with alumni, parents, and friends of the University.

12) Represent Career Advancement in strategic development meetings and support their larger efforts of parent and alumni engagement. Develop and implement strategic employer development plan for industry areas of growth, including outreach to new employers and employer visits as appropriate.

13) Oversee establishing the annual recruiting calendar; review and revise recruiting employer and student-facing recruiting policies. Manage the planning and coordinating of Career Advancement’s annual career fairs, including employer outreach, logistics management, staffing, and day-of execution. Work closely with the Recruiting Coordinator and ERD team to manage employer information sessions and coffee chats, company presentations, on-campus interviews, and other campus engagement activities. Create and revise employer-facing marketing materials such as website and stand-alone brochures and Class Outcomes Report. Responsible for maintaining and updating the employer-facing portion of the website content and collaborating with colleagues as needed to coordinate consistent messaging to students and employers across the website platform. Drive and track corporate sponsorship in collaboration with teams responsible for contributing to Career Advancement’s revenue generation.

14) Provide valuable insight into employer strategies and engagement supported through the corporate sponsorship. Collaborate with colleagues to create and administer targeted programming to make students successful in their job/internship searches. Programming may include sessions on career exploration, recruiting tools, specific jobs/industries, interviewing techniques, college/work transition, the career exploration trek program and the like. Partner with employers, alumni, student groups, and other university staff to deliver these programs. Collaborate with colleagues to increase employer participation in signature networking events and recruiting forums globally.

15) Play an active role in obtaining hiring data from employers. Responsible for weekly, monthly, quarterly and annual reporting on employer relations and development efforts both within assigned portfolios, as well as overall industry trends, employer engagement, and the Jeff Metcalf Internship Program. Proactively track placement data as well as employer and stakeholder engagement. Take an active role in outcomes reports and develop a working knowledge of key initiatives and priorities that contribute to student success. Set employer strategy of retention and acquisition in conjunction with staff, using data, feedback, analysis and relationship management.  Help direct office efforts to track and report contacts with prospective employers and business contacts via Salesforce; serve as strategic liaison to ERD in ensuring student outcomes are properly tracked and recorded in the system. Benchmark with peer schools to ensure competitive positioning of UChicago and represent the team at conferences and programs.

16) Help oversee the budget management for Jeff Metcalf Internship Program, including charges to appropriate account. Collaborate with External Relations team lead to administer the annual funds for the Jeff Metcalf Internship Program. Communicate with ERD team members to ensure funds and student internship stipends are disbursed correctly and timely. Manage and track the administrative operations budget for the ERD team. Liaise with Student Centers to ensure timely payments for employer information company presentations and employer-facilitated workshops for Odyssey and employer events. 

17) Advise an assigned cohort of first-year students to provide support on career exploration and help to attain jobs and internships. Use industry and company knowledge to provide targeted advice and support.

Unit-preferred Competencies

1) Ability to develop strong relationships with a wide variety of constituents, including employers and external partners like alumni and parents, students, faculty, staff, and senior leadership

2) Ability to thrive in a dynamic environment and respond to change positively

3) Comfortable with ambiguity--knowing when to make decisions without complete information, knowing when to ask questions and when to engage other stakeholders

4) Interpersonal skills; strong customer service focus and a high level of professionalism when interacting with internal and external clients.

5) Comfortable proactively reaching out to contacts, calling company representatives and prospect employers, and establishing a relationship on behalf of UChicago

6) Self-starter with outcomes-driven and action-oriented attitude

7) Verbal and written communication

8) Problem solving and reasoning

9) Critical thinking and decision-making skills

10) Exemplary organizational skills and attention to detail

11) Ability to handle sensitive matters with tact and discretion and maintain confidentiality

12) Ability to prioritize work and meet deadlines

13) Ability to maintain composure and positive attitude during periods of high-volume, fast-pace work.

14) Willingness and ability to work some evenings and weekends

Education, Experience, and CertificationsMinimum requirements include a college or university degree in related field.

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Preferred Qualifications

Education                                                                                                 

1) Bachelor's degree

2) Master’s degree

Experience

1) Minimum of 3 years of relevant professional work experience, including supervising staff

2) Experience in building partnerships is highly relevant

3) Interest in career services, employer relations, and/or recruiting is strongly

Technical Skills

1) Proficiency in Microsoft Office (Excel, Outlook PowerPoint, Word) is required - competent with technology and its application, have strong administrative and operational skills

2) Experience with database and online systems is highly desirable (Salesforce, Handshake, Wufoo, MailChimp, etc.)

Required Documents

1) Resume

2) Cover Letter

3) References

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.

FLSA StatusExempt

Pay FrequencyMonthly

Pay GradeDepends on Qualifications

Scheduled Weekly Hours37.5

Benefits EligibleYes

Drug Test RequiredNo

Health Screen RequiredNo

Motor Vehicle Record Inquiry RequiredNo

Posting Date2019-05-31-07:00

Remove from Posting On or Before2019-11-30-08:00

Posting StatementThe University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:  http://securityreport.uchicago.edu.  Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

 

 

 

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Job No:
Posted: 6/2/2019
Application Due: 6/29/2019
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