Grants Compliance Specialist-Perkins and Adult Ed

Job description

Category:: Staff
Department:: Office of Grants and Strategy Development
Locations:: Des Plaines, IL
Posted:: May 30, 2019
Closes:: Open Until Filled
Type:: Full Time Staff

About Oakton Community College :

For over 40 years, Oakton Community College has been the setting where thousands begin or continue their college or career studies. Educating people of all ages, from all walks of life and from more than 40 nations, Oakton focuses on improving the quality of life for everyone who enters its doors.

We offer:

Continuing education
Great benefits
Paid winter break
FRIDAYS OFF during the summer

Job Description:

Basic Function and Responsibility:

Under general supervision, will coordinate and facilitate pre-award and post-award grant responsibilities for the Carl D. Perkins and Adult Education and Literacy grants?including researching, writing and editing proposals, and monitor post-award grant responsibilities including compliance with funding agencies, stakeholder communication, budget monitoring, reporting and use of funds. Will work with faculty, staff, administrators and other stakeholders to provide grant related guidance, support, and information. This position will also require interaction with state funding agencies.

Characteristic Duties and Responsibilities:

  • Work collaboratively with administrators, faculty and staff to develop, write, and coordinate the annual Carl D. Perkins and Adult Education plans including convene and facilitate project development meetings, conducting appropriate research and data collection, prepare drafts, develop budgets and submission.
  • Develop internal tracking procedures and communication plans to ensure tracking of grant outcomes progress and completion.
  • Coordinate monthly stakeholder meetings which includes both internal and external partners.
  • Ensure proposals are aligned with both College interests and agency guidelines. Prepare and submit final proposals and reports including writing, editing, proofreading, assembling, duplicating, submitting and tracking.
  • Monitor grants and grant budgets, including monitoring budget expenditures, to ensure compliance with fiscal, regulatory, programmatic and funding agency requirements including but not limited to GATA and Uniform Grant Guidance (2 CFR ยง 200). Act as liaison between State funding agencies and the College providing guidance to project directors, administrators and staff. Facilitate problem resolution. Maintain accurate and detailed files and records.
  • Coordinate effective start-up, implementation, and record keeping of Perkins and Adult Education grants by providing information, guidance and support to project directors and Oakton's accounting office.
  • Coordinate the Illinois Community College Board's periodic written reports and site-visits related to Perkins and Adult Education grants.
  • Attend all scheduled Illinois Community College Board sponsored meetings related to Carl D. Perkins and Adult Education grants; provide written briefing reports to appropriate deans and director in a timely manner.
  • Represent and/or serve on various professional organization committees and College meetings/committees as directed.
  • Perform any other job related duties as assigned.


  • An Associate's degree in Business, Technical Writing, or related field or equivalent combination of education and experience necessary to fulfil duties and responsibilities is required. Bachelor's degree preferred.
  • Working knowledge of career and technical education and adult education and the Carl D. Perkins and Adult Education grants preferred.
  • Two years professional writing experience, including reports and research documents is required. Proven success in proposal development for state grants is preferred.
  • Must have excellent skills in concept development and research. The ability to write, edit and proofread reports and proposals is required.
  • A level of interpersonal and communication skills to enable the facilitation of project development teams and be able to inform and persuade College faculty, administrators and staff, community partners and granting agency representatives is required.
  • Must have a level of analytical skills to analyze data and to interpret and explain College practices and policies and funding source requirements.
  • Requires a high level of organizational skills and the ability to mentally attend to a significant amount of detail work.
  • Requires the ability to meet deadlines and to effectively handle multiple projects.
  • Must be able to use a computer to enter, retrieve and manipulate data. The ability to use word processing, database and spreadsheet software is required.
  • Ability to interact professionally and tactfully with people of different levels of education, cultural backgrounds, and life experiences, and to exhibit an adequate level of respect to fellow employees and the College community at large.

Additional Information:

Supervision Received:

Administrative supervision is received from the Director of Grant Strategy and Development

Supervision Exercised:

Functional supervision may be exercised over student employees.

Physical Demands:

Ability to move from building to building on-Campus, between the Des Plaines and Skokie campuses, and to visit off-Campus entities. Work is performed in a general office environment and sedentary in nature. Little or no exposure to adverse working conditions.

HOURS: Monday - Friday 8:15 am - 5:00 pm

SALARY: $49,350

Application Instructions:

For further details, visit our website at and select the Employment link to view Employment Opportunities.

Please be sure to have a current resume, cover letter, and list of, at least, three (3) professional references with contact information prepared to submit with your application. One (1) of the references must be your most recent, direct supervisor.

Full Consideration will be given to applications received on or before June 14, 2019

Oakton Community College is an equal opportunity, affirmative action institution, committed to employing competent, qualified individuals. Oakton Community College does not discriminate on the basis of race, color, creed, religion, national origin, disability, age, marital status, military status, socioeconomic status, sex or gender, gender identity, or sexual orientation in admission to and participation in its educational programs, college activities and services, or in its employment practices.

Posted positions may be removed from the Oakton website without notice when it is determined that no additional applicants are required.





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Job No:
Posted: 5/31/2019
Application Due: 8/10/2019
Work Type: