Athletics Business Coordinator

Job description

Job Title: Athletics Business Coordinator
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 25010
Job Code: 1038 Administrative Analyst/Specialist -12 Month
Department: Athletic Business Office
CompensationClassification: Administrative Analyst/Specialist - Exempt I
Anticipated Salary: $4,834/month
Salary Range: $3,897/month - $6,846/month
FLSA Status: Exempt

San José State University offers employees a comprehensive benefits package. For more information on programs available, please visit
About the PositionThe Athletics Business Coordinator independently oversees fiscal activity and has purchasing authority for the department with responsibility for accurately administering California State University, San Jose State University and NCAA rules and regulations. The potential impact of mistakes is significant and can impact team eligibility for competitions and could result in NCAA sanctions.

Responsibilities include but are not limited to the following:

-Track and verify the accuracy of expenses, identify errors and work with the designated areas to resolve and correct erroneous charges by preparing expenditure transfers. Ensure travel purchase orders are within established amounts; adjust purchase order values as needed to align with actual expenses.
-Project annual team travel budgets, review actual monthly expenses against projections. Ensure designated teams/departments comply with established campus, CSU, and NCAA policies and procedures for competition, training and recruiting related travel requirements.
-Prepare and submit reimbursement and payment documents including travel claims, direct pay requests in accordance with University and/or Tower policies and procedures.
-Work with coaches and administrators to identify cost-effective strategies to meet teams¿ student-athlete recruiting needs.
-Review on a monthly basis the actual expenses against budget allocations and PO balances, amend POs up or down to match expenses. Monitor open purchase orders, ensure encumbrances are adjusted to reflect actual pending invoices for fiscal year end.
-Analyze and evaluate various funding sources. Work with Assistant Athletic Director to determine the best funding sources for meeting operational needs based on available and budgeted resources as well as appropriate use of funds taking into account Tower policy and procedure as well as NCAA regulations.
Minimum Qualifications-Bachelor's degree and/or equivalent training
-Two years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs
Preferred Qualifications-Bachelor's degree in business or public administration from an accredited 4-year college or university
-One or more years of experience preparing and/or administering budget projections and reconciling program revenues and expenses at a college or university
-Demonstrated understanding of NCAA policies and practices related to the financial administration of Division I Intercollegiate Athletics programs
-One or more years¿ experience working in intercollegiate athletics at a four-year college or university
-Demonstrated understanding of the special situations and requirements that often arise in an Intercollegiate Athletics program and the ability to respond with the appropriate sense of urgency
-One or more years' experience using Common Financial System (CFS), Financial Transaction Services (FTS) and Financial Data Warehouse
Knowledge, Skills & Abilities-Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
-Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
-Working knowledge of operational and fiscal analysis and techniques.
-Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively.
-Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
-Working knowledge of budget policies and procedures.
-Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
-Ability to train others on new skills and procedures and provide work lead direction.
-Ability to be available on-call after regular business hours, weekends, and/or holidays.
Posting DateMay 30, 2019
Application ScreeningApplication Screening begins June 13, 2019
Applications received before that date will receive first consideration.

This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.
Required Application MaterialResume
Letter of interest
List of References

Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration.
Additional InformationSatisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.


All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Equal Employment StatementSJSU is an Equal Opportunity Affirmative Action employer. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability.

It is the policy of SJSU to provide reasonable accommodations for applicants with disabilities who self disclose.
Contact InformationOne Washington Square San Jose, CA 95192-0046
Phone: 408-924-2250




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Job No:
Posted: 5/31/2019
Application Due: 8/27/2019
Work Type: