Job Title: Accounts Payable/Travel Specialist
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 25015
Job Code: 1741 Accounting Technician II
Department: Accounts Payable
CompensationClassification: Accounting Technician II
Anticipated Salary Range: $3,525/month - $3,764/month
Salary Range: $2,759/month - $4,849/month
FLSA Status: Non - Exempt

San José State University offers employees a comprehensive benefits package. For more information on programs available, please visit http://www.sjsu.edu/up/all/benefits/
About the PositionThe Accounts Payable/Travel Specialist is responsible for processing the payment of invoices and reimbursements and has the training and experience to independently perform much of the skilled work required in the Accounts Payable department. Incumbent performs diverse duties involving a wide range of procedures using initiative and judgment in analyzing information and determining a course of action within the specifications of standard practice and established guidelines of SJSU, CSU, State and/or Federal procurement policies and Travel regulations. The Accounts Payable/Travel Specialist acts as liaison between Accounts Payable, Purchasing, Receiving and Requisitioning departments. Incumbent communicates established policies and procedures to faculty, staff, and the general public.

Responsibilities include but are not limited to the following:
- Prepare claims document packages as required for submission to SCO; prepare claims packages for overnight shipping.
- Prepare State of California Form STD 676 to report various types of fringe benefit payments to employees, such as Call Back Mileage, non-qualified Moving Expense reimbursements, Cell Phone Allowances, etc.
- Manages the University American Express business travel account (BTA). This includes serving as the primary contact for USBank, Fell Travel (the official university travel agency), Enterprise Rental Car, and local hotels. Work with entities to authorize charges to BTA account; address questions, special requests, and concerns.
- Reconciling Statements from Fell Travel, USBank, Enterprise Rental Car, hotels, etc.
- Prepare monthly spreadsheet for Accounting to chargeback campus departments for actual portion of BTA expenses.
- Responsible for auditing monthly GoCard statements for over 250+ cardholders with our paperless process.
- Audit/analyze, prepare and process, PO and Direct Payment invoices, Employee/Student Reimbursements, Petty Cash, Travel and/or Expense Claims (Domestic & International) other Reimbursements, and International Travel Advance requests, ensuring compliance with SJSU, CSU, State and Federal policies and guidelines, as applicable.
Minimum Qualifications- Any equivalent combination of education and experience which provides the required knowledge and abilities and equivalent
- Three years of progressively responsible financial record-keeping experience which has provided the above knowledge and abilities
Preferred Qualifications- Bachelor's Degree
- Experience with Oracle (PeopleSoft) Finance System
- Experience working in an institute of higher education or governmental organization.
- Experience with tax compliance issues such as California Sales and Use Tax, California Nonresident Withholding, and Federal reporting of Miscellaneous Income.
- Experience with Travel Claims/Expense Claims
- Experience with Procurement Credit Cards
- Experience with San Jose State University, the California State University System, and/or the State of California policies and procedures related to procurement and travel processes.
Knowledge, Skills & Abilities- Thorough knowledge of Accounts Payable functions, procurement processes, and travel and other reimbursement requests
- Thorough knowledge of Oracle (PeopleSoft) Finance System, working knowledge of Microsoft Word and Excel, and Gmail (or similar email system)
- Thorough knowledge of financial record-keeping methods, procedures and practices; arithmetic and general office procedures.
- Excellent oral and written communication skills
- Thorough knowledge of Travel Expense Claims, reimbursement processes, and Travel and other reimbursement requests.
- Ability to audit/analyze monthly credit card statements based on policies
- Ability to manage over 250+ cardholders credit cards, banking system, and training cardholders on their process
Posting DateMay 30, 2019
Application ScreeningApplication Screening begins June 17, 2019
Applications received before that date will receive first consideration.

This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.
Required Application MaterialResume
Letter of interest
List of References
Complete SJSU Online Employment Application

Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration.
Additional InformationSatisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS)

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Equal Employment StatementSJSU is an Equal Opportunity Affirmative Action employer. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability.

It is the policy of SJSU to provide reasonable accommodations for applicants with disabilities who self disclose.
Contact InformationOne Washington Square San Jose, CA 95192-0046
Phone: 408-924-2250

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